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Staff Directory1. Under the direction of the Fire Chief prepares or reviews written correspondence and internal memorandums related to department and personnel activities.
2. Keeps accurate daily records of the fire department personnel’s hours worked, vacation time, personal time and comp time.
3. Turns in bi-weekly time sheets to city finance department for processing of department payroll.
4. Purchases and maintains supplies for the department’s office and janitorial inventory. Including annual purchases through Bi-State Joint Purchase council.
5. Prepares accounts payable activity: create check requisitions, process payments of invoices, and maintains monthly purchase card transactions.
6. Prepares monthly and quarterly financial reports using city finance software Caselle, to keep Fire Chief and department administration up to date on expenditures and balances of department fiscal budget.
7. Creates budget statistic reports for: work comp claims, sick leave, payroll, overtime, maintenance costs and general department expenditure activity.
8. Keeps files and maintenance records for department equipment.
9. Maintains personnel and medical records for department employees.
10. Maintains certification records for department personnel; including EMS certifications, and Office of the State Fire Marshal certifications.
11. Operates various office equipment including calculator, personal computer, fax machine, telephone and copy machine.
12. Answers telephone and correspondence directed to the fire department.
13. Prepare and process Federal Emergency Management Agency (FEMA) grant expenditures.
14. Prepare and process Illinois Terrorism Taskforce (ITTF) training reimbursements.
15. Prepare and process Office of the State Fire Marshal (OSFM) training reimbursements.
16. Work with Fire Chief and Fire & Police Commission regarding personnel issues, orientation of new personnel, scoring and tallying department hiring and promotional activities.
17. Preference given for Continuing Education and graduation from fire service support personnel programs, such as the Illinois Fire Service Administrative Personnel program.
2. Keeps accurate daily records of the fire department personnel’s hours worked, vacation time, personal time and comp time.
3. Turns in bi-weekly time sheets to city finance department for processing of department payroll.
4. Purchases and maintains supplies for the department’s office and janitorial inventory. Including annual purchases through Bi-State Joint Purchase council.
5. Prepares accounts payable activity: create check requisitions, process payments of invoices, and maintains monthly purchase card transactions.
6. Prepares monthly and quarterly financial reports using city finance software Caselle, to keep Fire Chief and department administration up to date on expenditures and balances of department fiscal budget.
7. Creates budget statistic reports for: work comp claims, sick leave, payroll, overtime, maintenance costs and general department expenditure activity.
8. Keeps files and maintenance records for department equipment.
9. Maintains personnel and medical records for department employees.
10. Maintains certification records for department personnel; including EMS certifications, and Office of the State Fire Marshal certifications.
11. Operates various office equipment including calculator, personal computer, fax machine, telephone and copy machine.
12. Answers telephone and correspondence directed to the fire department.
13. Prepare and process Federal Emergency Management Agency (FEMA) grant expenditures.
14. Prepare and process Illinois Terrorism Taskforce (ITTF) training reimbursements.
15. Prepare and process Office of the State Fire Marshal (OSFM) training reimbursements.
16. Work with Fire Chief and Fire & Police Commission regarding personnel issues, orientation of new personnel, scoring and tallying department hiring and promotional activities.
17. Preference given for Continuing Education and graduation from fire service support personnel programs, such as the Illinois Fire Service Administrative Personnel program.
Qualified applicants must be able to pass a comprehensive background investigation to be considered including a pre-employment drug screen.
Please apply at www.eastmoline.com/jobs