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City Council Meeting

 

   MINUTES OF THE MEETING OF THE MAYOR

AND CITY COUNCIL OF THE CITY OF EAST MOLINE,

COUNTY OF ROCK ISLAND, STATE OF ILLINOIS

DECEMBER 17,  2007 AT 6:30P.M.

 

 

PLEDGE

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

 

ROLL CALL

Mayor Thodos called the meeting to order and directed Deputy City Clerk Richard Van Raes, to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Cheri Bustos, David Kelley, Gary Westbrook, and Mayor Thodos.  Absent:  Luis Moreno, and Roseann Cervantes.

 

ADDITIONS/CORRECTIONS TO AGENDA

Deputy City Clerk Richard Van Raes noted a correction to line C of the consent agenda to $333,837.08.

 

CITY CLERK'S REPORT

Deputy City Clerk Richard Van Raes passed.

 

CONSENT AGENDA

Deputy City Clerk Van Raes read the Consent Agenda that included the following:

 

a)      Approval of the City Council Minutes of December 3, 2007

b)      Approval of the Committee of the Whole Minutes of December 3, 2007

c)      Approval of Salaries paid in the amount of $333,837.08

d)      Approval of Bills in the amount of $3,274,086.23

 

A motion was made by Alderman Puentes, seconded by Alderman Heiland, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor:  Bustos, Kelley, Westbrook, Heiland, and Puentes.  Motion carried.

 

REPORT BY THE MAYOR

·        Mayor Thodos introduced Pam Ellis of the Quad Cities Convention and Visitors Bureau who reported to the City Council on the activities of the bureau.  Ms. Ellis noted the new Quad Cities Visitors Guide (copies distributed to council).  Ms. Ellis continued to comment on the various attractions that the Quad Cities has to offer and the services that the Bureau can provide.  She also comments on the Bureau's new website.

·        Mayor Thodos reports that the "Citizens Police Academy" scheduled to begin on January 9th, 2007, is filled

 

CITY ATTORNEY

q        City Attorney William Phares asked Finance Director Jim Hughes, to present Ordinance 07-26,

AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING  MAY 1, 2007 AND ENDING APRIL 20, 2008, AS LISTED AS ORDINANCE 07-26 AND A SECOND ORDINANCE 07-26A.

q        

q       Mr. Hughes explains the purpose of the ordinances.  Mr. Phares indicates that, if the Special Service Area tax levy is considered, it should be assigned a separate number (07-26A), and that the City Council should complete that Ordinance as to the dollar amount and circulated so that the council and all in attendance know the dollar amount that is being proposed for that levy.

q        

q       Mr. Hughes presents the specifics of the tax levy and recommends that an "omnibus" vote be used to approve ORDINANCE 07-26.  Mr. Hughes continues to present a summary of the Ordinance in reference to the Tax Levy request as follows:

q       General Fund                                  $470,000.00

q       Garbage Fund                                $150,000.00

q       Street & Bridge Fund                     $235,900.00

q       Fire Protection Tax Fund                $440,000.00

q       Emergency Services                        $    5,400.00

q       Police Protection Tax Fund $899,200.00

q       Crossing Guard Fund                      $  46,900.00

q       Insurance & Tort Judgement           $585,000.00

q       Public Benefit Fund             $    1,000.00

q       Municipal Audit Tax                       $  47,000.00

q       Illinois Municipal Retirement            $106,300.00

q       Social Security Tax             $159,400.00

q       Fireman's Pension Fund                  $282,800.00

q       Police Pension Fund                       $380,200.00

q       Library Fund                                  $472,000.00

q       Park Fund                                      $191,000.00

q       Swimming Pool Bond                     $  51,100.00

q       Fire Truck Bond                                            .00

q       Public Safety Radio Bond               (Included in Police Protection)

q       Public Comfort Stations                  $    1,000.00

q       Street Lighting                                $119,400.00

q             TOTAL TAX LEVY            $4,643,600.00

q        

q       Some of the above amounts will be adjusted to the maximum allowable rate, since East Moline, Illinois, is a Non-Home Rule City.

q        

q       Mr. Hughes specifically noted that the tax levy is $4,643,600.00 with an estimated rate of 1.8188; and the ordinance will direct the City Clerk to file a resolution for compliance with the Truth in Taxation Statute; and will approve an abstract of the minutes of the City Council setting the rate for the "Street and Bridge" fund, a resolution directing the Mayor and City Clerk to execute a certificate for the levy for the tax on the "Street and Bridge" fund; to approve an ordinance establishing the maximum police rate of $.40 (forty cents) as approved by referendum; an ordinance establishing the maximum fire protection rate as approved by Ordinance 02-17; a resolution for the foreign fire tax as directed bt Ordinance 83-21; a resolution for the final payment of the Swimming Pool General Obligation Bonds; and an approval of the City Council Minutes approving the tax levy for the Public Comfort Stations.

 

Mr. Phares states that the abatement ordinances should be considered separately.

 

Mr. Phares indicates that the Mayor should call for a vote using the omnibus method for the items previously stated.  He also indicates that the vote to use the omnibus method must be unanimous.

 

A motion was made by Alderman Heiland, seconded by Alderman Kelley, to use omnibus method for the vote.  Alderman Westbrook notes corrections to the resolutions.  Alderman Kelley notes that this is the time to state if there is an increase or decrease in the tax amount.  Mr. Hughes states that this is a decrease in the tax rate.  Mayor Thodos notes that the decrease would be greater if it were not for workman's compensation and pending litigation that significantly increased a specific line item.  Mr. Kelley states that the citizens should know what the council is voting on.  Mayor Thodos notes that the (city) tax rate is twenty percent of the property tax.  Other taxing authorities anticipate tax increases.

 

Alderman Heiland restated her motion to use the omnibus vote method on ORDINANCE 07-26 and related ordinances and resolutions.  Upon roll call the following voted in favor: Bustos, Kelley, Westbrook, Heiland and Puentes.  Motion carried.

 

A motion was made by Alderman Heiland, seconded by Alderman Kelley to waive the reading of ORDINANCE 07-26 and related ordinances and resolutions to be adopted by omnibus vote.  Upon roll call the following voted in favor: Bustos, Kelley, Westbrook, Heiland and Puentes.  Motion carried.

 

A motion was made by Alderman Westbrook, seconded by Alderman Heiland, to adopt, by omnibus vote, ORDINANCE 07-26 and related ordinances and resolutions.  Upon roll call the following voted in favor: Bustos, Kelley, Westbrook, Heiland and Puentes.  Motion carri

 

q City Attorney William Phares asked Finance Director Jim Hughes to present

ORDINANCE 07-26A,

AN ORDINANCE LEVYING A SPECIAL AD VALOREM TAX WITHIN THE EAST MOLINE 15TH AVENUE SPECIAL SERVICE AREA OF THE CITY OF EAST MOLINE, ROCK ISLAND COUNTY, ILLINOIS.

 

Mr. Hughes explains that the ordinance will direct the City to levy a tax for the Special Service Area.  Mr. Hughes requests a motion from the City Council to direct the amount of the levy.  In the past the levy was $60,000.

 

Alderman Kelley asks why this issue is being considered when it was tabled in the past in order for it to remain the same (at the same rate).  Mayor Thodos states that the amount is the same as the previous year.

 

A motion was made by Alderman Kelley, seconded by Alderman Bustos, to authorize the Finance Director to levy $60,000 in ORDINANCE 07-26A, regarding the Special Service Area.  Upon roll call the following voted in favor:  Bustos, Kelley, Heiland, and Puentes.  The following voting against:  Westbrook.  Motion carried.  4-1.

 

q City Attorney William Phares asked Finance Director Jim Hughes to complete the test of ORDINANCE 07-26A, with the appropriate dollar amount, copy and distribute to the City Council and those in attendance, and the Council can then vote upon that particular ORDINANCE (07-26A). 

 

City Attorney William Phares then asked Finance Director, Jim Hughes, to proceed with the remainder of the Ordinances.  Finance Director, Jim Hughes, requested an omnibus vote on the following Ordinances:

 

07-27:  AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD VALOREM TAXES LEVIED TO PAY PRINCIPAL OF AND INTEREST ON CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION ALTERNATE BONDS, SERIES 2002A, OF THE CITY OF EAST MOLINE, ILLINOIS, AND CONCERNING RELATED MATTERS.

 

07-28:  AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD VALOREM TAXES LEVIED TO PAY PRINCIPAL OF AND INTEREST ON CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION ALTERNATE BONDS, SERIES 1998A, OF THE CITY OF EAST MOLINE, ILLINOIS, AND CONCERNING RELATED MATTERS.

 

07-29:  AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD VALOREM TAXES LEVIED TO PAY PRINCIPAL OF AND INTEREST ON CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION ALTERNATE BONDS, SERIES 2000A, OF THE CITY OF EAST MOLINE, ILLINOIS, AND CONCERNING RELATED MATTERS.

 

07-30:  AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD VALOREM TAXES LEVIED TO PAY PRINCIPAL OF AND INTEREST ON CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION ALTERNATE BONDS, SERIES 2003A, OF THE CITY OF EAST MOLINE, ILLINOIS, AND CONCERNING RELATED MATTERS.

 

07-31:  AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD VALOREM TAXES LEVIED TO PAY PRINCIPAL OF AND INTEREST ON CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION ALTERNATE BONDS, SERIES 2003B, OF THE CITY OF EAST MOLINE, ILLINOIS, AND CONCERNING RELATED MATTERS.

 

07-32:  AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD VALOREM TAXES LEVIED TO PAY PRINCIPAL OF AND INTEREST ON CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION ALTERNATE BONDS, SERIES 2004, OF THE CITY OF EAST MOLINE, ILLINOIS, AND CONCERNING RELATED MATTERS.

 

07-33:  AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD VALOREM TAXES LEVIED TO PAY PRINCIPAL OF AND INTEREST ON CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION ALTERNATE BONDS, SERIES 1995-"AMT", OF THE CITY OF EAST MOLINE, ILLINOIS, AND CONCERNING RELATED MATTERS.

 

07-34:  AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD VALOREM TAXES LEVIED TO PAY PRINCIPAL OF AND INTEREST ON CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION ALTERNATE BONDS, SERIES 1998B, OF THE CITY OF EAST MOLINE, ILLINOIS, AND CONCERNING RELATED MATTERS.

 

07-35:  AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD VALOREM TAXES LEVIED TO PAY PRINCIPAL OF AND INTEREST ON CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION ALTERNATE BONDS, SERIES 2002C AND 2002D, OF THE CITY OF EAST MOLINE, ILLINOIS, AND CONCERNING RELATED MATTERS.

 

07-36:  AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD VALOREM TAXES LEVIED TO PAY

 

PRINCIPAL OF AND INTEREST ON CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION ALTERNATE BONDS, SERIES 2003C, OF THE CITY OF EAST MOLINE, ILLINOIS, AND CONCERNING RELATED MATTERS.

 

07-37:  AN ORDINANCE PROVIDING FOR THE ABATEMENT OF THE AD VALOREM TAXES LEVIED TO PAY PRINCIPAL OF AND INTEREST ON CERTAIN OF THE OUTSTANDING GENERAL OBLIGATION ALTERNATE BONDS, SERIES 2001, OF THE CITY OF EAST MOLINE, ILLINOIS, AND CONCERNING RELATED MATTERS.

 

Mr. Hughes notes that the ordinances are required because East Moline is a "Non-Home Rule" community and explains the "second guarantor" procedure.  City Attorney Phares notes a correction in the title of ORDINANCE 07-36 by adding the word "abatement", and suggests the use of the omnibus vote for ORDINANCE 07-27 through 07-37.

 

A motion is made by Alderman Heiland, seconded by Alderman Westbrook, to consider ORDINANCES 07-27 through 07-37 by omnibus vote.  Upon roll call the following voted in favor:  Bustos, Kelley, Westbrook, Heiland and Puentes.  Motion carried.

 

A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to waive the reading of ORDINANCES 07-27 through 07-37.  Upon roll call the following voted in favor:  Bustos, Kelley, Westbrook, Heiland and Puentes.  Motion carried.

 

A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to adopt ORDINANCES 07-27, 07-28, 07-29, 07-30, 07-31, 07-32, 07-33, 07-34, 07-35, 07-36 AND 07-37 (as previously listed).  Upon roll call the following voted in favor: Bustos, Kelley, Westbrook, Heiland and Puent

 

q City Attorney William Phares presents ORDINANCE 07-38,

AN ORDINANCE OF THE CITY OF EAST MOLINE, ILLINOIS, AMENDING SECTION 8-8-23 ENTITLED "RATES AND CHANGES", OF CHAPTER 8 ENTITLED "WATER AND SEWER", OF TITLE 8 ENTITLED "PUBLIC WAYS AND PROPERTY", SUBPARAGRAPHS (A) AND (B), IN CITY WATER RATES, SUBPARAGRAPH (E), MINIMUM WATER SERVICE CHARGE, AND SUBPARAGRAPH (G), IN SEWERAGE RATES, OF THE CITY CODE OF THE CITY OF EAST MOLINE OF 1974, AND AS AMENDED.

 

Finance Director Jim Hughes explains the effect of the Ordinance on the water and sewer billing system.  If passed, Hughes explains the rebate in the water billing.  Discussion on billing and rebates and how information will be given to water/sewer users.  Alderman Kelley questions the water rate.  Tim Kammler, Director of Engineering, responds.  Additional discussion on water rates, amount of increase, postage and service charges.

 

 

 

A motion was made by Alderman Puentes, seconded by Alderman Bustos, to waive the reading of 07-38.  Alderman Heiland asks for a clarification of the proposed rate change; asks if there was a way to reduce service charge.  Hughes explains mail works.  Mayor Thodos comments on

property taxes and water rates.  Upon roll call the following voted in favor:  Bustos, Kelley, Westbrook, Heiland and Puentes.  Motion carried.

 

A motion was made by Alderman Puentes, seconded by Alderman Bustos, to adopt ORDINANCE 07-38.  Alderman Kelley notes that the City Council has an understanding of the water rate issue.  Upon roll call the following voted in favor: Bustos and Puentes.  The following voted against the motion:  Kelley, Westbrook and Heiland.  Motion fails (2/3).

 

City Attorney William Phares notes that by not adopting ORDINANCE 07-38, the charge on the water billing will remain doubled.  This will result in maintaining an artificially high monthly billing charge.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMMITTEE OF THE WHOLE (Alderman Heiland)

Alderman Heiland had one (1) item for discussion.  All other items have been covered under the Consent Agenda, or by Ordinance or Resolution.

 

Primary Pump Improvement at the Wastewater Treatment Plant (Mr. Drake)

Mr. Drake referred to a letter dated November 28, 2007, from Mr. Leo F. Foley of Veenstra & Kimm, Inc., which detailed the November 28, 2007 bid opening for the Regional Wastewater Treatment Plant Primary Pumping Station Improvements.

 

Based on a review of the bids, Veenstra and Kimm is recommending the low bid by Ryan & Associates, Inc., for $780,000.00 to make the improvements to the pumping station.  City staff concurs with the recommendation.

 

A motion was made by Alderman Moreno, seconded by Alderman Puentes, to accept the low bid by Ryan & Associates, Inc., for $780,000.00 for the Wastewater Treatment Plant improvements. Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.

 

¨      Tim Kammler, Director of Engineering, presented information received from Mid American Energy regarding the licensing agreement with the K.V.F. Quad Corporation for the placement of a 9-foot square transformer pad.  Alderman Westbrook thanked Mr. Crotty, owner of K.V.F. Quad, for his cooperation on this project.

 

A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to concur with the request and proceed with the Licensing Agreement. Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.

 

CITY STAFF COMMUNICATION:

Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:

 

Ø      James Hughes, Director of Finance, informed the City Council that Ordinances related to the tax levy would be presented at the next meeting.

 

Ø      Bruce Willemarck, Director of Maintenance, provided information on damage from resent "ice storms" and collection of tree limbs. 

 

Mr. Willemarck also announced a special Park Board meeting on December 11th, 2007 at 7:00 pm at the City Hall Annex to discuss Capital Improvements.

 

Ø      Leath "Chip" Drake, Director of Water and Wastewater Facilities, reported on the loss of power at the Water Plant during the ice storm.  The plant was able to run on emergency power for about 20 hours.

 

Ø      Tim Kammler, Director of Engineering, reported on the First Street water main project.  The project is substantially complete.  Final street surface will be applied in the spring.  Engineering staff continues to work on sewer plans for the Babcock area.  Mr. Kammler also reported on a Storm Water Control Conference that he attended.

 

Ø      Rick Keehner, City Administrator, commented on the "Municipal Code Enforcement system".

 

Ø      Alderman Luis Moreno thanked the snowplow crews for a good job of clearing the streets.  Alderman Heiland agreed.

 

Ø      Richard Van Raes, City Planner, informed the City Council of a Rezoning Ordinance that will be presented at the next City Council meeting.

 

FIVE MINUTE CITIZEN PARTICIPATION

Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council:

 

Ms. Drucilla Johnson, 1351 Morton Drive, commented on the power outage during the recent ice storm.  She thanked Fire Chief, Robert DeFrance, for the use of the training room at the Morton Drive Fire Station as a "warming center" during the power outage.

 

RECESS SESSION

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to recess the City Council meeting.Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried. (7:18 pm)

 

(Mayor Thodos calls for a short break.)

 

RECONVENE SESSION  

(After the meeting of the Committee of the Whole.)

Mayor Thodos reconvened and called to order the City Council meeting and directed Deputy City Clerk Richard Van Raes to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook and Mayor Thodos. (9:30 pm)

 

CLOSED SESSION

A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to go into executive "closed" session to discuss pending litigation and F.O.P. negotiations.Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried. (9:30 pm)

 

(No action taken in closed session.)

OPEN SESSION

A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to return the City Council to Open Session.  Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried. (9:47 pm)

 

ADJOURNMENT:

A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to adjourn the City Council meeting. Upon roll call, the following voted in favor:  Puentes, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.  (9:48 p.m.)

 

Minutes taken and submitted by,

 

_______________________________________

Richard Van Raes, Deputy City Clerk

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