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City Council Meeting

MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 12/05/2005

 

PLEDGE
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

ROLL CALL
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Gary Westbrook.

ADDITIONS/CORRECTIONS TO AGENDA
Mr. Willemarck, Director of Maintenance Services requested that item #5 (Vehicle Purchase) be removed from the Consent Agenda. This item has been placed on the Committee-of-the-Whole Agenda for further discussion.

CITY CLERK’S REPORT
City Clerk passed.

CONSENT AGENDA
City Clerk Holmes read the Consent Agenda that included the following items:
· Approval of the City Council Minutes of November 21, 2005
· Approval of the Committee -of- the- Whole Minutes of November 21, 2005
· Approval of Salaries in the amount of $322,241.74.
· Approval of Bills in the amount of $1,187,003.71.

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

REPORT BY THE MAYOR
Mayor Thodos passed.

CITY ATTORNEY
We have four (4) items Ordinances 05-33 & 05-34, and Resolutions 05-41 & 05-42, which have to do with the amendment of the Enterprise Zone Map and the amendment to the Intergovernmental Agreement. Attorney Phares ask Mr. Rich Keehner, Assistant City Administrator, to review the provisions of that Enterprise Zone Map and the Intergovernmental Agreement.

Mr. Keehner: This is the final Ordinance for two (2) specific Enterprise Zone Project for the City of Silvis, and Rock Island County. The City of Silvis is requesting the addition of 3.393 acres, and Rock Island County is requesting the addition of approximately 5.05 acres, both of these projects create jobs and invest in our communities, one project is for a light manufacturing facility near Cordova, Illinois.

With the acceptance of these two (2) projects within the Illinois Quad Cities Enterprise Zone, several items that they would benefit from on the local level is the exemption of sales tax when items are purchased and used in the construction of a building, also exemption of building permit fees in the construction of a building. Both projects create jobs, which is an investment in our communities.

City Staff recommends approval of these two (2) projects and encompass them within the Illinois Quad Cities Enterprise Zone. An Ordinance 05-33, and 05-34 amends the Enterprise Zone Map. A Resolution 05-41, and 05-42 authorizes the Intergovernmental Agreement, which pertains to the Enterprise Zone.

ORDINANCE: 05-33: An Ordinance Amending Ordinance No. 88-22 as amended by Ordinance 99-41, relating to the Establishment of an Enterprise Zone in the City of East Moline, Illinois, pursuant to an Intergovernmental Agreement with the cities of East Moline, Illinois, Moline, Illinois, Silvis, Illinois, Village of Milan, Illinois, and Rock Island County, Illinois, by the addition of approximately 3.393 Acres by the City of Silvis, and by revising Sections 3, Exhibits “A” And “B” to include new territory within the Illinois Quad Cities Enterprise Zone.

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to waive the reading of Ordinance 05-33. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motioncarried.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to approve Ordinance 05-33 as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

ORDINANCE 05-34: An Ordinance Amending Ordinance No. 88-22 as amended by Ordinance 98-41, relating to the Establishment of an Enterprise Zone in the City of East Moline, pursuant to an Intergovernmental Agreement with the Cities of East Moline, Illinois, Moline, Illinois, Silvis, Illinois, Village of Milan, Illinois, and Rock Island County, Illinois, by the addition of approximately 5.05 Acres by Rock Island County, and by revising Section 3, Exhibits “A” And “B” to include new territory within the Illinois Quad Cities Enterprise Zone.

A motion was made by Alderman Doose, seconded by Alderman Moreno, to waive the reading of Ordinance 05-34. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

A motion was made by Alderman Doose, seconded by Alderman Puentes, to approve Ordinance 05-34. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

RESOLUTION 05-41: A Resolution Amending an Intergovernmental Agreement among the Cities of East Moline, Moline, Silvis, The Village of Milan and Rock Island County, Illinois, which established an Enterprise Zone now called the “Illinois Quad Cities Enterprise Zone” by the addition of approximately 3.393 Acres by the City of Silvis, and changing the Zone Boundaries to add territory to the Illinois Quad Cities Enterprise Zone, and by authorizing the Mayor and City Clerk to execute the Amended Intergovernmental Agreement.

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adopt Resolution 05-41 as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

RESOLUTION 05-42: A Resolution Amending an Intergovernmental Agreement among the Cities of East Moline, Moline, Silvis, The Village of Milan, and Rock Island County, Illinois, which established an Enterprise Zone now called the “Illinois Quad Cities Enterprise Zone” by the addition of approximately 5.05 Acres by Rock Island County, and changing the Zone Boundaries to add territory to the Illinois Quad Cities Enterprise Zone, and by authorizing the Mayor and City Clerk to execute the Amended Intergovernmental Agreement.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Resolution 05-42 as presented. Upon roll call the following voted in favor: Westbrook, Heiland Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

RESOLUTION 05-43: A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of an Agreement between the City of East Moline, Illinois, and McClure Engineering Associates, Inc., to conduct a Storm Water and Levee System Study of the Mississippi and Sugar Creed Levees, in East Moline, Illinois.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Resolution 05-43 as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

RESOLUTION 05-44: A Resolution of the City Council of the City of East Moline, Illinois, authorizing acceptance of an Illinois Emergency Management Agency Grant and a grant from the Illinois Terrorism Task Force on behalf of the City of East Moline, Illinois, for the purpose of constructing several Rescue-Training Props to be constructed at the Rock Island Arsenal.

A motion was made by Alderman Puentes, seconded by Alderman Moreno, to adopt Resolution 05-44 as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

RESOLUTION 05-45: A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of a Construction Agreement between the City of East Moline Fire Department, East Moline, Illinois, and Contracting Corp. Midwest of Moline, Illinois, to construct a Fire Training Facility at the Rock Island Arsenal, Rock Island, Illinois.

A motion was made by Alderman Kelley, seconded by Alderman Heiland, to adopt Resolution 05-45 as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

RESOLUTION 05-46: A Resolution of the City Council of the City of East Moline, Illinois, accepting the Meeting Schedule for 2006.

A motion was made by Alderman Heiland, seconded by Alderman Kelley, to adopt Resolution 05-46 as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

RESOLUTION 05-47: A Resolution of the City Council of the City of East Moline, Illinois, providing for a feasibility study on the designation of an area as a redevelopment project area and concerning related matters.

Attorney Phares requested that Mr. Keehner give the background information on Resolution 05-47.

Mr. Keehner: City Staff would like to engage the assistance of Ehlers & Associates to prepare a feasibility study on the designation of an area as a redevelopment project area; and concerning related matters.

The Triumph Food project involves approximately 630,000 square foot facility and the creation of 350 jobs initially and that could grow to approximately 1,000 jobs within 18 months. This facility is proposed to be located on approximately 116 acres on Barstow Road adjacent to 172nd Street. This project is vital to the future growth, not only for our community but also the entire Quad City area.

It is the recommendation of City Staff to approve the commencement of a feasibility study on the designation of an area as a redevelopment project area; and related matters. The budget impact of the proposal is $25,000, the cost for the feasibility study is an eligible reimbursable TIF related expense.

Attorney Phares ask that Mr. Keehner relate to the audience how this feasibility study would relate to the Tax Increment Finance district (TIF), and why it is necessary for the feasibility study to be conducted.

Mr. Keehner: For this feasibility study this area must qualify and meet certain State requirements in order to qualify as a TIF district. It is vital that the TIF be created so amounts can be reimbursed to the developers. Part of the redevelopment agreement, is that certain eligible costs will be reimbursed through the creation of the TIF. The area proposed will encompass the Quad City Downs area come across the railroad track, the highway and encompass the entire area, plus or minus the 300 acres, leading up to the edge of Barstow on the north side of Barstow Road.

Anything that would be needed on the north side of Barstow Road, including the proposed levee or dike built or constructed on the strip of land that we previously negotiated with The River Stone Group that would qualify the expenses related to that would qualify for TIF reimbursement.

Discussion was held regarding the creation of the TIF district and what would happen if the Triumph Project does not move forward, also cost associated with the TIF district.

Mr. Keehner stated the $25,000 is going to be used to compensate Ehlers & Associates for the feasibility study for that entire area that was mention.It is not only for Triumph Foods, but it encompasses the Quad City Downs and Dowsett properties. If there are any improvements, investments, development or construction in those areas that would also be a part of the TIF.

A motion was made by Alderman Heiland, seconded by Alderman Kelley, to adopt Resolution 05-47 as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

OTHER:
Opening of Responses to Request For Proposals – Guaranteed Savings Performance Contract.
City Clerk Holmes informed City Attorney Phares, that the proposal that had been submitted was not brought tonight from City Hall. Attorney Phares requested that the opening of the response be deferred two (2) weeks until the next City Council Meeting on December 19, 2005.

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to defer the opening of the responses for two (2) weeks at the next City Council Meeting on December 19, 2005. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley.

COMMITTEE OF THE WHOLE (Alderman Doose)
Alderman Doose has one (1) items for discussion; all other items have been covered under the Consent Agenda, Ordinance, or Resolution.

Wastewater Treatment Plant and Collection System Study (Mr. Lauper)
Both Dean Piatt and I have been working with Howard Green and have come up with the Scope of Services and cost of the study. H.R. Green, have quoted us a price of $29,500to do the study. We are recommending entering into an agreement with H.R. Green to perform the Wastewater Treatment Plant and Collection System Study not to exceed $29,500.

A motion was made by Alderman Doose, seconded by Alderman Puentes, to approve entering into an agreement with H.R. Green to perform the study for the Wastewater Treatment Plant and Collection System Study with the cost not to exceed 29,500. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on their Departments

Mr. Piatt: Welcomed questions from the City Council and the public regarding industrial permitting processes, and what can be discharged into the sewer system. He also commented on what substances can be received at the Wastewater Treatment Plant and what the limits of the Plant are.

FIVE- MINUTE AUDIENCE PARTICATION
Mayor Thodos gave members of the audience the opportunity to address the City Council.

Douglas Riel - 21912 Barstow Road East Moline, IL. - Mr. Riel questioned if the Wastewater Treatment Plant Study that was just approved was tied to Triumph Foods, or to other aspects of the City. Response: Mayor Thodos stated it involves other aspects of the City as well. Mr. Piatt: We are mandated to do upgrades to the system. Everything has a life expectancy of 20 years, due to the fact that we are oversized.

Katherine Lab – City of Davenport – Asked Mr. Keehner to explain why the feasibility study is needed, why does it need to be conducted, and what is the benefits would it have for the City of East Moline. Response: Mr. Keehner – The feasibility study is necessary to ascertain if the land mentioned qualify or meet the requirements of the State of Illinois in order to be considered a Tax Increment Finance (TIF) district that is why it is needed.
You have to ascertain if it is eligible, if it meets the requirements and there are other processes to follow to create a TIF, but first of all we need to know if the land area qualify.

ADJOURNMENT
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adjourn the City Council Meeting. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno Doose, Meredith, and Kelley. Motion carried. 7:05 p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

 

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