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Sep 01, 2014
City Offices Closed - Labor Day Holiday

Sep 02, 2014 6:30 PM
City Council Meeting

Sep 15, 2014 6:30 PM
City Council Meeting

Oct 06, 2014 6:30 PM
City Council Meeting

Oct 20, 2014 6:30 PM
City Council Meeting

Nov 03, 2014 6:30 PM
City Council Meeting

Nov 11, 2014
City Offices Closed - Veteran's Day

Nov 17, 2014 6:30 PM
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Nov 27, 2014
City Offices Closed - Thanksgiving

Nov 28, 2014
City Offices Closed - Thanksgiving

MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 12/04/2006

7:36 P.M. DECEMBER 4, 2006
(The start of the City Council meeting was delayed due to the length
of the public hearing held immediately prior to the council)

PLEDGE
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

MOMENT OF SILENCE
Mayor Thodos called for a moment of silence in memory of William McClure, former City Engineer, who passed away recently.

ROLL CALL
Mayor Thodos called the meeting to order and directed Deputy City Clerk Richard Van Raes to call the roll. The following Aldermen were present: Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Gary Westbrook and Mayor Thodos. Absent: Alderman Helen Heiland (Illness).

CITY CLERK’S REPORT
Deputy City Clerk Van Raes reported to the City Council that City Clerk Arletta Holmes was recovering very well from her recent surgery.

CITY COUNCIL MINUTES OF NOVEMBER 20, 2006
Mayor Thodos noted that the November 20th City Council minutes would be distributed at a later date.

CONSENT AGENDA
Deputy City Clerk Van Raes read the Consent Agenda that included the following items:
1. Approval of Salaries paid in the amount of $321,073.61
2. Approval of Bills in the amount of $1,089,306.03
3. Approval of (2) Police Officer Replacements

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to approve the consent agenda as presented. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried.

REPORT BY THE MAYOR
Mayor Thodos reported on the following items:
1. Correspondence from the Quad City Botanical Center inviting all to a “Chocolate Festival” on Sunday, December 10th, 2006 at 11:00 am at the Botanical Center. Cost is $10.00 for Adults, $5.00 for Children.
2. Employee Breakfast. Mayor Thodos asks the City Council for a volunteer to organize the breakfast. Alderman Meredith volunteers.
3. Christmas Lights Display. Discussion on holding the program. Consensus is to proceed with the program.


CITY ATTORNEY

ORDINANCE 06-32
Ordinance of the City of East Moline, Rock Island County, Illinois (the “City”), Authorizing and providing for (A) the execution and delivery of an installment purchase contract (the “”installment contract”) for the purpose of paying the costs of acquiring, constructing and installing various capital improvements and extensions to the municipal waterworks and sewerage system including, in connection with those improvements and extensions, all mechanical, electrical and other facilities and services necessary, useful or advisable to the program of improvements and extensions, and (B) the issuance, sale and delivery of $7,000,000 general obligation debt certificates, series 2006 (The “Certificates”), of the city evidencing the rights to payment under the installment contract, app4roving the form and terms of the installment contract, prescribing the form and terms of the certificates, providing for the security for and sources of payment of the installment contract and the certificates, and concerning related matters.

Finance Director, James E. Hughes, reported on meetings with local banks. One main issue was the twenty-year time frame. The time frame on the certificate is now fifteen years and the City has purchased insurance. Today, bids were opened and the low bid was from J.P. Morgan Chase Bank in Moline at 4.4581% interest.

Black Hawk Bank and IH Mississippi Valley Credit Union also competitively bid. The National Bank gave a “partial” bid. Hughes explained the bond issue and referenced the letter from Speer Financial. Hughes comments on bonds and debt certificates. The cost of insurance was $70,000.00. A discussion on the rate and duration of the bonds was held.

A motion was made by Moreno, seconded by Kelley to waive the reading of the ordinance 06-32. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried.

A motion was made by Moreno, seconded by Kelley to adopt ordinance 06-32, naming J.P. Morgan Chase Bank as the best bid received with an interest rate of 4.4581% for a fifteen year term. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried.

City Attorney Phares explained that the next three resolutions, 06-61, 06-62, and 06-63, address the adoption of approval for the new flex-spending plan. Finance Director Hughes explains the “flex spending plan” and what the resolutions accomplish. There is basically no change in the plan. Discussion on Library and Swimming Pool staff participating in the plan. The new administrator requires the resolution. Discussion on the need for the resolutions. City Attorney Phares explains that the resolutions are not a change (in procedure) but a documentation to satisfy the requirements of the new administrator. Additional discussion.

Resolution 06-61
A resolution of the City Council of the City of East Moline, Illinois adopting a supplemental participation agreement between the City of East Moline, Illinois, and the East Moline Pool Board.

A motion was made by Alderman Puentes, seconded by Alderman Meredith, to adopt Resolution 06-61. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried.


Resolution 06-62
A resolution of the City Council of the City of East Moline, Illinois adopting a supplemental participation agreement between the City of East Moline, Illinois, and the East Moline PUBLIC LIBRARY Board.

A motion was made by Alderman Kelley, seconded by Alderman Puentes, to adopt Resolution 06-62. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried.

Resolution 06-63
A resolution of the City Council of the City of East Moline, Illinois adopting a supplemental participation agreement between the City of East Moline, Illinois, and the East Moline Pool Board.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to adopt Resolution 06-63. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried.

Resolution 06-64
A resolution of the City Council of the City of East Moline, Illinois authorizing the sale of approximately 100,000 gallons of water per day to the city of silvis to blend with the silvis water on an on-going basis.

City Attorney Phares indicated that at the November 20, 2006 City Council meeting there was voice resolution authorizing the sale of water to the City of Silvis. This written resolution formalizes the voice resolution.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adopt Resolution 06-64. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried.


COMMITTEE OF THE WHOLE (Alderman Puentes)

Alderman Puentes indicated that all items under the Committee of the Whole have been addressed.

CITY STAFF COMMUNICATION
Each department Head was given the opportunity to inform the City Council and those present of events in their departments.

Chief DeFrance: Reported to the City Council on Fire Department Equipment. Alderman Meredith asks Chief DeFrance for clarification on some of the details of the leaf burning ordinance and consistency of enforcement. Discussion on leaf burning and enforcement procedures.

Mr. Piatt: Reported on the meeting with V & K; outlines work schedule for Wastewater Plant improvements.

Chief Moreno: Informs the City Council that the Citizens Police Academy will start in January.

FIVE MINUTE AUDIENCE PARTICIPATION
Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council.

Eva Savala, 437-41st Avenue. Asks about the petition regarding the bond
issue and the possibility of removing her name from the petition. (City Attorney Phares advises Ms Savala to contact the County Clerk.)

Carol Stoner, 472-43 Avenue Court. Asks if the bond issue will be on the ballot in February, 2007. (Mayor Thodos responds that the issue will be addressed on the April 2007 ballot.) Ms. Stoner also asks about the loss of two million dollars in water and sewer rates. (Mayor Thodos states that this involves a personnel issue that is confidential.)

Stanley Sansom, 636-34th Avenue. Comments on the City Council’s use of the microphone. He also comments on legal and illegal immigrants.


RECESS SESSION:
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to recess the City Council meeting, and proceed to the Committee-of-the-Whole. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried. 8:24 p.m. (Mayor Thodos calls for a short break)

RECONVENE SESSION:
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to reconvene the City Council meeting. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried. 9:10 p.m.

City Attorney Phares announced that the purpose of the closed session was to discuss pending litigation.

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to go into closed session to go into closed session to discuss pending litigation. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried. 9:12 p.m.


CLOSED SESSION:


OPEN SESSION:
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to go back into open session. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried. 9:35 p.m.

(No Action taken in Closed Session)


ADJOURNMENT
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adjourn the City Council meeting. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried. 9:36 p.m.


Minutes taken and submitted by



Richard Van Raes, Deputy City Clerk
Arletta D. Holmes, City Clerk
  

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