[ close without saving ]
[ close ]
[ close & refresh ]
[ close without saving ]
[ close ]
[ close & refresh ]

 

Home

Calendar
of Events

City
Departments

City
Forms

Announcements
& Reports

 Mayor &
City Council

 Job
 Opportunities

 

     MINUTES OF THE MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF EAST MOLINE, COUNTY OF ROCK ISLAND, STATE OF ILLINOIS

DECEMBER 3, 2007 AT 6:30P.M.

 

 

PLEDGE

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.  

ROLL CALL Mayor Thodos called the meeting to order and directed Deputy City Clerk Richard Van Raes, to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.   

ADDITIONS/CORRECTIONS TO AGENDA
Tim Kammler, Director of Engineering, requested the addition of discussion on KVF-Quad Licensing Agreement.  Mayor Thodos placed this item under the Committee-of-the-Whole report of the City Council meeting.  

Jim Hughes, Director of Finance, requested consideration of Ordinance 07-25, An Ordinance  authorizing the issuance and sale of $8,000,000 General Obligation Alternate Bonds (Waterworks and Sewerage system Alternate Revenue Source), Series 2007, of the City of East Moline, Rock Island County, Illinois, for the purpose of paying the costs of improving and extending the Combined Waterworks and Sewerage system of the City; providing for the collection, segregation and application of the revenues of the System and the levy of a direct annual tax for the payment of principal and interest on the Series 2007 Bonds; providing procedures for the abatement of such tax based on the availability of such revenues; providing for the execution and delivery of a continuing disclosure undertaking in connection with the Series 2007 Bonds; providing for municipal bond insurance of the Series 2007 Bonds; and concerning related matters. Mayor Thodos placed this Ordinance on the City Attorney's report.  
CITY CLERKS REPORT  

Deputy City Clerk Richard Van Raes reported to the City Council that at 9:00a.m. on November 26, 2007, bids were opened for Fire Department Equipment.  Details of the results will be presented by Fire Chief DeFrance under item number 3 of the Committee-of-the-Whole meeting.

 

CONSENT AGENDA

Deputy City Clerk Van Raes read the Consent Agenda that included the following:   a)      Approval of the City Council Minutes of November 19, 2007 b)      Approval of the Committee of the Whole Minutes of November 19, 2007 c)      Approval of Salaries paid in the amount of $359,940.38 d)      Approval of Bills in the amount of $966,511.53   A motion was made by Alderman Moreno, seconded by Alderman Cervantes, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.  

REPORT BY THE MAYOR ·        Over 30 years ago, the City of East Moline began preparing the city payroll on the computers at United Township High School.  This worked out so well that, in 1978, the city bought their first computer.  At that time, Mike Thomas found a used IBM computer for the City.  Mike donated all the software he had developed, from payroll, to the financial and budgeting software, to the water and sewer utility system software.  The City of East Moline did not pay a single cent for all this computer software.  In addition, the City never paid any licensing fees.  By the way, Mike also donated the financial software and educational software to UTHS and the East Moline Elementary School District.  Mike Thomas has been a great asset to the residents of this City.   Now, upon Mike nearing retirement, and upon the City moving on to "PS-based" software, we are honoring Mike Thomas for 29 years of service to the City of East Moline.   Mayor Thodos presented Mr. Thomas with an award.  After comments from Mr. Thomas, the City Council and all in attendance congratulated him for his contributions and excellent work. Mayor Thodos presented Mr. Thomas with an award.  After comments from Mr. Thomas, the City Council and all in attendance congratulated him for his contributions and excellent work.  
·        Mayor Thodos also noted the Northwest Municipal League meeting on December 12th, 2007.  
·        Mayor Thodos also noted The East Moline Family Volunteer Corp. for their "Disc Golf  Course" groundbreaking on Thursday, December 13th, 2007, at Butterworth Park.  
·        Mayor Thodos also noted the Watertown Neighborhood Watch Christmas "Potluck" to be held on December 10th, 2007 at the East Moline Maintenance Garage.  

CITY ATTORNEY
q       City Attorney William Phares presented Ordinance  07-24, A restated Ordinance adopting section 1-4-5, entitled "judiciary", to Chapter 4 entitled, "general penalty", of title 1 entitled, "administrative" of the city code of the city of east moline of 1974, and as amended.   Attorney Phares noted the changes in this Ordinance from the Ordinance previously passed (Ordinance 07-19).  

q       City Attorney William Phares presented Ordinance  07-25, An Ordinance  authorizing the issuance and sale of $8,000,000 General Obligation Alternate Bonds (Waterworks and Sewerage system Alternate Revenue Source), Series 2007, of the City of East Moline, Rock Island County, Illinois, for the purpose of paying the costs of improving and extending the Combined Waterworks and Sewerage system of the City; providing for the collection, segregation and application of the revenues of the System and the levy of a direct annual tax for the payment of principal and interest on the Series 2007 Bonds; providing procedures for the abatement of such tax based on the availability of such revenues; providing for the execution and delivery of a continuing disclosure undertaking in connection with the Series 2007 Bonds; providing for municipal bond insurance of the Series 2007 Bonds; and concerning related matters.   James Hughes, Finance Director, presented a summary of the Ordinance and recommended the acceptance of the bid of 4.1907%.   A motion was made by Alderman Heiland, seconded by Alderman Moreno, to accept the bid of Stifel, Nicolaus of Minneapolis, MN, at 4.1907% on $8,000,000 General Obligation alternate Bonds (Ordinance  07-25).  Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.   A motion was made by Alderman Heiland, seconded by seconded by Alderman Puentes, to waive the reading of  Ordinance 07-25. Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.   A motion was made by Alderman Heiland, seconded by Alderman Puentes, to adopt Ordinance 07-25. Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.  

q       City Attorney William Phares presented Resolution  07-79, A resolution of the City Council of the City of East Moline, Illinois, authorizing execution of an agreement for professional services with McClure Engineering Associated, Inc., to provide a topography survey on Morton Drive.   A motion was made by Alderman Heiland, seconded by Alderman Cervantes, to adopt Resolution  07-79. Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.         City Attorney William Phares presented Resolution  07-80, A resolution of the City Council of the City of East Moline, Illinois, authorizing execution of an agreement for professional services with Ament, Inc., to provide a topography survey on 8th Street and 25th Avenue.   A motion was made by Alderman Moreno, seconded by Alderman Cervantes, to adopt Resolution  07-80. Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.  

q       City Attorney William Phares presented Resolution  07-81, A resolution of the City Council of the City of East Moline, Illinois, authorizing execution of an agreement retaining PFM Asset Management, LLC, ("PFM") for the December 2007, bond issue to complete all of the City's arbitrage filing requirements.   Finance Director, James Hughes, explains the responsibilities of PFM Asset Management.   A motion was made by Alderman Puentes, seconded by Alderman Heiland, to adopt Resolution  07-81. Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.   q       City Attorney William Phares presented Resolution  07-82, A resolution of the City Council of the City of East Moline, Illinois, approving and accepting the bid received by the Bi-State Regional Commission for water and wastewater facilities chemicals.   A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to adopt Resolution  07-82. Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.   

q       City Attorney William Phares presented Resolution  07-83, A resolution of the City Council of the City of East Moline, Illinois, authorizing execution of a development agreement between the City of East Moline, Illinois, and Revitalize and Develop East Moline ("REDEEM") regarding "The Quarter".   A motion was made by Alderman Heiland, seconded by Alderman Puentes, to adopt Resolution  07-83. Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.  

q       City Attorney William Phares presented Resolution  07-84, A resolution of the City Council of the City of East Moline, Illinois, authorizing execution of a development agreement between the City of East Moline, Illinois, and Revitalize and Develop East Moline ("REDEEM") regarding "North Hill".   A motion was made by Alderman Puentes, seconded by Alderman Cervantes, to adopt Resolution  07-84. Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.  

q       City Attorney William Phares presented Resolution  07-85, A resolution of the City Council of the City of East Moline, Illinois, authorizing execution of a development agreement between the City of East Moline, Illinois, and Revitalize and Develop East Moline ("REDEEM") regarding "The Great River Industrial Park".   A motion was made by Alderman Heiland, seconded by Alderman Cervantes, to adopt Resolution  07-85. Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.  

q       City Attorney William Phares presented Resolution  07-86, A resolution of the City Council of the City of East Moline, Illinois, adopting the City Council Meeting Schedule for 2008.   A motion was made by Alderman Puentes, seconded by Alderman Westbrook, to adopt Resolution  07-86. Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.  

COMMITTEE OF THE WHOLE (Alderman Heiland) Alderman Heiland had one (1) item for discussion.  All other items have been covered under the Consent Agenda, or by Ordinance or Resolution.  

Primary Pump Improvement at the Wastewater Treatment Plant (Mr. Drake) Mr. Drake referred to a letter dated November 28, 2007, from Mr. Leo F. Foley of Veenstra & Kimm, Inc., which detailed the November 28, 2007 bid opening for the Regional Wastewater Treatment Plant Primary Pumping Station Improvements.   Based on a review of the bids, Veenstra and Kimm is recommending the low bid by Ryan & Associates, Inc., for $780,000.00 to make the improvements to the pumping station.  City staff concurs with the recommendation.   A motion was made by Alderman Moreno, seconded by Alderman Puentes, to accept the low bid by Ryan & Associates, Inc., for $780,000.00 for the Wastewater Treatment Plant improvements. Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.  
¨      Tim Kammler, Director of Engineering, presented information received from Mid American Energy regarding the licensing agreement with the K.V.F. Quad Corporation for the placement of a 9-foot square transformer pad.  Alderman Westbrook thanked Mr. Crotty, owner of K.V.F. Quad, for his cooperation on this project.   A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to concur with the request and proceed with the Licensing Agreement. Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.  

CITY STAFF COMMUNICATION: Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:  
Ø      James Hughes, Director of Finance, informed the City Council that Ordinances related to the tax levy would be presented at the next meeting.  
Ø      Bruce Willemarck, Director of Maintenance, provided information on damage from resent "ice storms" and collection of tree limbs.    Mr. Willemarck also announced a special Park Board meeting on December 11th, 2007 at 7:00 pm at the City Hall Annex to discuss Capital Improvements.  
Ø      Leath "Chip" Drake, Director of Water and Wastewater Facilities, reported on the loss of power at the Water Plant during the ice storm.  The plant was able to run on emergency power for about 20 hours.  
Ø      Tim Kammler, Director of Engineering, reported on the First Street water main project.  The project is substantially complete.  Final street surface will be applied in the spring.  Engineering staff continues to work on sewer plans for the Babcock area.  Mr. Kammler also reported on a Storm Water Control Conference that he attended.  
Ø      Rick Keehner, City Administrator, commented on the "Municipal Code Enforcement system".  
Ø      Alderman Luis Moreno thanked the snowplow crews for a good job of clearing the streets.  Alderman Heiland agreed.  
Ø      Richard Van Raes, City Planner, informed the City Council of a Rezoning Ordinance that will be presented at the next City Council meeting.  

FIVE MINUTE CITIZEN PARTICIPATION Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council:   Ms. Drucilla Johnson, 1351 Morton Drive, commented on the power outage during the recent ice storm.  She thanked Fire Chief, Robert DeFrance, for the use of the training room at the Morton Drive Fire Station as a "warming center" during the power outage.  

RECESS SESSION A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to recess the City Council meeting.Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried. (7:18 pm)   (Mayor Thodos calls for a short break.)  

RECONVENE SESSION   (After the meeting of the Committee of the Whole.) Mayor Thodos reconvened and called to order the City Council meeting and directed Deputy City Clerk Richard Van Raes to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook and Mayor Thodos. (9:30 pm)  

CLOSED SESSION A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to go into executive "closed" session to discuss pending litigation and F.O.P. negotiations.Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried. (9:30 pm)   (No action taken in closed session.)

OPEN SESSION A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to return the City Council to Open Session.  Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried. (9:47 pm)  

ADJOURNMENT: A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to adjourn the City Council meeting. Upon roll call, the following voted in favor:  Puentes, Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.  (9:48 p.m.)  

Minutes taken and submitted by,
_______________________________________
Richard Van Raes, Deputy City Clerk

Go back to the Committee of the Whole 2007 page

Back to the Committee of the Whole Main Page

 

You have entered no search criteria.