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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,
AT 06:30 PM ON 11/21/2005
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Gary Kelley, and Gary Westbrook. Absent: Alderman Rick Meredith (illness).
ADDITIONS/CORRECTIONS TO AGENDA
Mr. Keehner requested that he be allowed to place the Department of Commerce and Economic Opportunity (DCEO) Grant under the Mayor’s Report on the City Council Agenda.
Chief DeFrance requested that ITTF/IEMA Grant Agreement under Committee-of-the-Whole item #7A be considered by the City Council for final approval tonight. Due to the nature of the grant and certain time constrains.
CITY CLERK’S REPORT
Clerk Holmes reported that the Citizen of the Year Awards Dinner was very successful. We had a good attendance, and it was a very nice event. Thanks to everyone who participated, and a special thanks to Alderman Westbrook, whom did a fantastic job as the Master of Ceremony.
City Clerk Holmes read the Consent Agenda that included the following items:
A) Approval of the City Council Minutes of November 7, 2005
B) Approval of the Committee of the Whole Minutes of November 7, 2005
C) Approval of Salaries in the amount of $320,593.65.
D) Approval of Bills in the amount of $917,715.63.
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried.
REPORT BY THE MAYOR
Mayor Thodos informed the City Council that Alderman Meredith has requested to be removed from the Library Board, due to work scheduling conflict. Mayor Thodos appointed Alderman Westbrook to fill the vacancy on the Library Board.
A motion was made by Alderman Moreno, seconded by Alderman Doose, to approve the appointment of Alderman Westbrook to the Library Board. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried.
Mayor Thodos informed the City Council that it has been requested by City Staff to add an alternate member to the Grievance Committee. The Grievance Committee consists of the following three Aldermen: Meredith, Heiland, and Kelley. Mayor Thodos appointed Alderman Westbrook, as the alternate for the Grievance Committee.
A motion was made by Alderman Kelley, seconded by Alderman Puentes, to approve appointing Alderman Westbrook as the alternate to the Grievance Committee. Upon roll call the following voted in favor: Kelley, Heiland, Puentes, Moreno, and Doose. Passed: Alderman Westbrook. Motion carried.
DCEO GRANT – Mr. Keehner
We are seeking approval from the City Council in reference to a Department of Commerce and Economic Opportunity (DCEO) Grant in the amount of $40,000. Recently Senator Mike Jacobs located some funding for the City of East Moline, and we would like to use the funding to purchase a generator for the Water Department.This $40,000 grant requires no matching funds for the City of East Moline.
Mr. Drake informed the City Council that the generator would be used for back-up power at the pump stations in the event there is a power failure.
Mayor Thodos requested that a motion be made in order for the City of East Moline to proceed with entering into an agreement.
A motion was made by Alderman Moreno, seconded by Alderman Puentes, to approve the acceptance of the DCEO Grant in the amount of $40,000 and to allow City Staff to enter into an agreement, for an Emergency Generator. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried.
PRESENTATIONS – Chief DeFrance
Chief DeFrance showed a 10-minute video of the damage caused by Hurricane Katrina and the relief effort underway. The soundtrack for the presentation was from the motion picture Gettysburg.
Chief DeFrance presented Certificates of Appreciation to Mr. Dale Zude of Courtesy Car City, and Mr. Scott Reynolds of Reynolds Ford, for their outstanding support of the Quad-City Area Fire Departments. Both Mr. Zude and Mr. Reynolds provided vehicles for transport to New Orleans.
Mayor Thodos stated the City of East Moline, appreciates what Courtesy Car City and Reynolds Ford have done for the community. He hopes citizens will remember that when they go to purchase cars. This was inventory they could have been selling, but the humanity sidestepped up to the plate when Chief DeFrance needed them not once, but twice.
Chief DeFrance presented to Myron Hazen, Owner and President of Collision Repair Center an Award of Recognition and Support of Special Operations Team to Collision Repair Center (CRC) for their outstanding commitment and contributions to the Quad City Area Fire Departments. Chief DeFrance commended CRC Special Operations Team for repainting two (2) trucks that will be used by the area’s MABAS Division.
Mr. Hazen addressed the Mayor and City Council, thanking them for the appreciation, also introduced the team; Darrell Erdman, Michael Donald, and Ryan Harris and without their efforts this would not be possible.
Mayor Thodos thanked them stating another East Moline business stepping up for charitable need and taking care of the community. Again we greatly appreciate it.
Chief DeFrance gave recognition to the following Fire Fighters for their work in the Hurricane Relief Effort. Captain Bruce Colmer, Captain Steve Carlson, Captain Gary Whitmer, and Firefighter Rodney Rossow assisted the New Orleans Fire Department from September 5th to October 15th, 2005.
Mayor Thodos thanked Fire Chief DeFrance who informed the Mayor of the request, to send personnel down to Louisiana. He told the Chief to do what he had to do, but make sure the City of East Moline was represented. All of these firefighters volunteered to spend time away from their families, and into a difficult environment. These are the firefighters that volunteered their time to go and represent the City of East Moline.
Mayor Thodos read and presented to Mr. David W. Mccabee, United Township High School Band Director, a proclamation proclaiming November 23, 2005 as UTHS Marching Panther Day in the City of East Moline, Illinois, and do hereby heartily encourage all citizens of the United Township High School District to recognize, support, and applaud the commitment, hard work, and accomplishments of these students musicians and educators.
Mayor Thodos also presented a road sign to Band Director Maccabee, and the Band members that were in attendance. City Officials asked Illinois Department of Transportation (IDOT) to put up two (2) signs to honor the Bands accomplishments. IDOT workers will put up the two (2) signs in January, 2006 in the 100 and 1300 blocks of Avenue of the Cities near East Moline’s west and east borders.
Mr. Maccabee addressed the Mayor, and City Council, expressing his sincere appreciation for the recognition. This is the result of 125 magnificent young people at UTHS, and we are very proud when we go to competition and the first thing the announcer says, now entering the competition from East Moline, Illinois The UTHS Marching Band. We are very proud of our students and proud to represent the City of East Moline.
RESOLUTION: 05-40: A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of an agreement between the City of East Moline, Illinois, and The Barstow Fire Protection District.
Attorney Phares: Requested that this Resolution be deferred for further discussion of this matter and that any motion for approval of the Resolution until after the Closed Session, which is item #10 on the agenda for Pending Litigation. This is a Resolution that extends the period of protest or objection by the Barstow Fire Protection District with respect to the recent annexation and that would involve eminent filing of a complaint challenging the legality of the annexation. Therefore we would like to defer that consideration until after the closed session, which will be the last item of the evening.
Final Plat – Timber Pointe Addition (Mr. Van Raes)
Mr. Van Raes reported that this is the Final Plat and the Restrictive and Protective Covenants of the Timber Pointe Addition. This project is located on the north side of 30th Avenue, west of the new East Moline Animal Clinic.
On June 6, 2005, the City Council approved annexation of the area to the City and reviewed and approved the Preliminary Plat of the subdivision. At a meeting held on November 15, 2005, the East Moline Plan Commission reviewed and approved the Final Plat and covenants. Special attention was focused on the drainage for the area.
The Final Plat, with the dedicated Public Right-of-Way and the covenants are now forwarded to the City Council for approval,
Alderman Doose: Questioned what system has been put in place with regards to any drainage issues that may need to be addressed. Response: Mr. Frank Overbeck stated that an annual report on the detention basin condition would be submitted to the appropriate jurisdiction official. At five (5) year intervals, a professional engineer registered with the State of Illinois shall inspect the basin. A report of the inspection shall be submitted to the appropriate officials within sixty (60) days.
A motion was made by Alderman Kelley, seconded by Alderman Moreno, to approve the Final Plat and Covenants of the Timber Pointe Addition. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried.
COMMITTEE OF THE WHOLE (Alderman Moreno)
Alderman Moreno has two (2) items for discussion; all other items have been covered under the Consent Agenda, Ordinance, or Resolution.
ITTF/IEMA GRANT AGREEMENT (Chief DeFrance)
The Quad City area fire departments comprising MABAS Division 43 have received a grant agreement from the Illinois Terrorism Task and the Illinois Emergency Management Agency for the purpose of constructing several rescue-training props. These props are to be constructed at the Rock Island Arsenal to facilitate regional training and coincide with the current federally funded, Live Fire Training Tower, approved for construction. The City of East Moline Fire Department has been designated as a Regional Training Center (RTC) for several years. As such we have applied for and have been awarded a grant as listed below.
· Vertical Training Prop $249,011.00
· Ordinary Construction $ 30,000.00
· Hazardous Material Prop $ 12,996.00
· Trailer and Tool Caches $ 32,909.05
This is a regional grant and the City of East Moline will serve as a grant facilitator.
Recommendation: Authorize the Fire Chief to sign the IEMA Grant Agreement in order to receive a grant in an amount not to exceed $327,000.00. This is for the IEMA Grant only. A contract for construction shall not be signed until a potential liability agreement can be worked out with other municipalities in this project. At which time said agreement will be brought back before the City Council.
Budget Impact: $100.00 Grant Funded.
Assistant Chief Doug Vroman from the Rock Island City Fire Department gave a 10-minute power point presentation of the project and its importance.
A motion was made by Alderman Kelley, seconded by Alderman Puentues, to authorize the Fire Chief to sign the IEMA Grant Agreement in order to receive a grant in an amount not to exceed $327,000. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried.
2005 Tax Levy (Alderman Moreno)
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to direct the City Attorney and the Director of Finance to prepare the Tac Levy Ordinance for 2005 in the amount of $4,461,991, for passage no later than December 19, 2005 City Council Meeting. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried.
CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on their Departments.
Mr. Van Raes: Reported that he has distributed to the Council a compact disc with about 80 plus pages of a draft copy of the Unified Zoning Ordinance. The Plan Commission will continue reviewing this and we will be reporting back to the Council from time to time regarding any changes.
Mr. Willemarck: On November 17, 2005, we had a groundbreaking ceremony at Radden Park located at 7th Street and 23rd Avenue. Representatives from the East Moline/Silvis Rotary Club, MetroBank, Mayor Thodos, City Officials, Park Board Members and City Staff were all present to accept a $20,000 donation from Rotary. The donation will be used to build a shelter and restrooms at Radden Park. Park Board member, Mr. Ken Pauly took pictures of the Ground Breaking Ceremonies. Mr. Willemarck thanked the Rotary Club for their generous donation.
Mr. Piatt: Reported that the safety issues at the Wastewater Treatment Plant are being addressed. They are waiting for the remote controls for the gates. Cell phones and call buttons are in place.
Mr. Vyncke: Reported that the City is in good shape and still able to pay our bills. Wished everyone a Happy Thanksgiving.
Mayor Thodos: The City received a check from Bi-State in the amount of $4,546.47 for the City’s share of the net proceeds from the joint auction that was held on September 24, 2005.
Alderman Puentes: Congratulated Mr. Fred Savala and the Riverside Retreats, a 60 plus softball team from the Quad-Cities, that placed second in the Nationals USA Senior Softball Tournament in Phoenix Ariz Mr. Salava addressed the City Council thanking them for the recombination.
Alderman Heiland: Wished everyone a Happy Thanksgiving, also announced that she would be having her last Town Meeting of the year on November 22, 1005 at South Moline Township Senior Center, located at 637 17th Avenue, East Moline at 6:30p.m. This meeting is for the entire City and everyone is welcomed. Anyone who has any complaints, ideas or any things for us flattery, we would appreciate you coming out.
FIVE- MINUTE AUDIENCE PARTICATION
Mayor Thodos gave members of the audience the opportunity to address the City Council.
A motion was made by Alderman Kelley, seconded by Alderman Moreno, to recess the City Council Meeting and go into the Committee-of-the-Whole. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose, Motion carried. 7:26p.m.
A motion was made by alderman Kelley, seconded by Alderman Moreno, to reconvene the City Council Meeting. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried. 7:45p.m.
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to go directly into Closed Session to discuss Pending Litigation. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried. 7:46p.m.
A motion was made by Alderman Kelley, seconded by Alderman Moreno, for the City Council to go back into open session. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried. 8:11p.m.
Mayor Thodos reported no action was taken in Closed Session.
RESOLUTION 05-40: A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of an agreement between the City of East Moline, and The Barstow Fire Protection District.
Attorney Phares: Informed the City Council that he met with Attorney Robert L. Alvine. who represents River Stone, and Attorney Derek Hancks, who represent the Barstow Fire Protection District (BFPD).
Mr. Hancks indicated that the BFPD was prepared to file suit challenging the City’s annexation of property within the Fire Protection District, and it was prepared to do so prior to November 19, 2005 which was the final sixtieth day the annexation took place.
Mr. Hancks indicated that the suit would be filed unless the City agrees to extend the legal deadline to file the suit. This information was presented to the Mayor, and it was our recommendation that the agreement be extended in order to negotiate the terms of a settlement, which would not require filing of the suit.
Mayor Thodos did sign the agreement, and Attorney Phares forwarded the signed agreement to Mr. Hancks, however the agreement does need the final approval and ratification of the City Council. We feel that the BFPD is in good faith solicitingnegotiations so that we can move forward with an agreement and bring it back to the City Council for consideration, and therefore we have prepared the Resolution, which we ask the City Council to consider tonight.
Upon approval of the Resolution and ratification of the agreement. We will forward that Resolution to Mr. Hancks. Attorney Phares stated that he believes we can negotiate with the BFPD Board as a whole, I think it’s important that the BFPD consider development in its district as beneficial to all residents, taxing authorities, and other parties in the immediate area. I believe that the district is certainly opening the door for negotiate and it will be fruitful for both parties.
A motion was made by Alderman Kelley, seconded by Alderman Heiland, to approve and ratify the execution of the agreement between the City of East Moline, and the Barstow Fire Protection District. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried.
A motion was made by Alderman Kelley, seconded by Alderman Doose, to adjourn the City Council meeting. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, Moreno and Doose. Motion carried. 8:16 p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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