MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS
NOVEMBER 19, 2007 AT 6:30P.M.
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, and Mayor Thodos. Absent: Gary Westbrook.
Mayor Thodos reported to the City Council that Alderman Westbrook called to inform him that he would not be in attendance tonight.
ADDITIONS/CORRECTIONS TO AGENDA
City Attorney Phares requested that under the Committee-of-the-Whole (item A. Licensing Agreement with KVF-Quad) be removed while futhur information can be obtained from Mid-American Energy. City Administrator Rich Keehner requested that the Executive Closed Session be removed from tonight's agenda.
CITY CLERKS REPORT
City Clerk Holmes reported to the City Council that the Awards Dinner that took place on November 8th at Quad City Downs for the Citizen of the Year, the Denny Jacobs Public Servant, and the Rotorian of the Year was very successful and thanked everyone for their support.
City Clerk Arletta D. Holmes read the Consent Agenda that included the following:
a) Approval of the City Council Minutes of November 5, 2007.
b) Approval of the Committee -of- the-Whole Minutes of November 5, 2007.
c) Approval of Salaries in the amount of $334,996.23.
d) Approval of Bills in the amount of $1,122,238.54.
e) Approval to release Closed Session Minutes for the year of 2004 and 2005.
A motion was made by Alderman Moreno, seconded by Alderman Cervantes, to approve the Consent Agenda as presented. Upon roll call, the following voted in favor: Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes. Motion carried.
REPORT BY THE MAYOR
Mr. Simon Sierra, Mr. Gunther Terronez, and Mr. Rich Glancey of the Mexican American Veterans Association (MAVA). Mr. Sierra stated that they are very proud to make this presentation at this time to Mayor Thodos and the City of East Moline, on behalf of the Mexican-American Veterans Association their offical colors. Mayor Thodos stated it is an honor to accept this token from MAVA. MAVA also presented the 9th Street Commons with two flags Prisoner of War (P.O.W.) Flag and the United States Flag. Alderman Heiland accepted the flags on behalf of the 9th Street Commons and thanked MAVA.
Letter of Resignation:
Mayor Thodos informed the City Council that he has received a letter of resignation from Mr. Dan Knox who is serving on the Police and Fire Commission resignation to become effective December 1, 2007. (Letter on file in the City Clerk's Office).
Mayor Thodos has recommend Mr. Leonard Mendoza to fulfill Mr. Dan Knox term on the Fire and Police Commission. Mayor Thodos noted that Mr. Mendoza is a veteran of the Illinois State Police and would be an assest to the commission.
A motion was made by Alderman Moreno, seconded by Alderman Puentes, to concur with the Mayor's appointment of Mr. Leonard Mendoza to fulfill the vancay left by the resignation of Mr. Dan Knox from the Police and Fire Commission Board. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes. Motion carried.
Mayor Thodos received an invitation from Park Vista Retirement Living at 1451 20th Street, East Moline, Illinois, formerly known as North Hill to their 1st Annual Indoor Christmas Walk and Open House on Saturday, December 1, 2007 from 6:00 – 8:00p.m. and Sunday December 2, 2007 from 2:00-4:00p.m. Anyone wishing to attend contact the Mayor's office for more information.
City Attorney Phares presented the following Ordinances and Resolutions:
RESOLUTION 07-76: A Resolution of the City Council of the City of East Moline, Illinois, Authorizing Execution by the City of a Hold Harmless Agreement with Island Marina Corp.
A motion was made by Alderman Moreno, seconded by Alderman Cervantes, to adopt Resolution 07-76 as presented. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes. Motion carried.
RESOLUTION 07-77: A Resolution of the City Council of the City of East Moline, Illinois, Accepting the Bids of and Authorizing Execution of Agreements with Reynolds Ford, Kabota Kunau, Deere/Tiger and Carquest, for the purchase of two Engineering Department Pick-up Trucks, a Park Department Mower, a Drainage Department Mower, and a Turf Equipment Lift, respectively.
A motion was made by Alderman Puentes, seconded by Alderman Heiland, to adopt Resolution 07-77 as presented. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes. Motion carried.
RESOLUTION 07-78: A Resolution of the City Council of the City of East Moline, Illinois, Authorizing Execution of an Advertising Service Agreement with Atmospheres Media & Marketing to provide marketing and advertising brokerage service to the City which would result in using East Moline vehicles as marketing devices.
A motion was made by Alderman Heiland, seconded by Alderman Bustos, to adopt Resolution 07-78 as presented. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes. Motion carried.
COMMITTEE OF THE WHOLE (Alderman Cervantes)
Alderman Cervantes has one (1) item for discussion. All other items have been covered under the Consent Agenda, or by Ordinance or Resolution.
Licensing Agreement with KVF Quad
Item removed at the request of the City Engineer.
Vehicle Mower & Lift Bids – 2008 72 inch front Mower deck (Mr. Willemarck)
No action required item covered under Resolution 07-78
CITY STAFF COMMUNICATION:
Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:
Ø Elliott Liebson, Director of Economic Development – Reported to the City Council that he will be working with the Quad Cities Development Group doing a survey of several major industries in the City of East Moline, as part of their business connections. This is an annual project that they do to identify business growth trends in the region, also indentify actual issues expressed by the community. The Quad Cities Development Group has four (4) clusters of industry that they have identified as targets for the Quad Cities, logicist, food industry, financial and manufacturing the City of East Moline, has a selection of all these businesses.
Ø Bruce Willemarck, Director of Maintenance Services – Informed the City Council that staff is switching from production season into our cold weather season. Soon staff will stop pouring concerte and will be preparing equipment for the colder weather.
Ø Leath "Chip" Drake, Director of Water & Waste Water Facilities – Mr. Drake advised the City Council that the Number Two pump at River station is still out of service and will be for the next three weeks while we are waiting on parts to repair the pump. We do have plenty of back-up pumping capacity at this time. Will keep the City Council informed of the situtation.
Ø Bill DeVrieze, Police Department – Reported to the City Council that the City Auction that was held on November 10th netted the City approximately $13,000.00 the Edition sold for $8,750.00.
Ø Tim Kammler, Director of Engineering – Reported to the City Council that the 7th Street Resurfacing and Alley Projects are complete. The First Street Water Replacement Project is in the process of being tested for bacteria, and water pressure. Staff is continuing to assist with the coordination of new developments including Federal Express, Rock Island County Care Center, and Deere Harvester Credit Union. Qwest Fiber Optic is installing a line down 15th Avenue and Archer Drive. Bi-State Regional Commission has completed the low to moderate-income survey for the Babcock Meersman area. The survey substantiates that this area does meet the required low to moderate-income threshold. The project would be eligible for CDAP funding; applications are due by the end of February 2008. Staff is starting the capital improvement planning process for 2008 and beyond. Projects mentioned are Morton Drive, 8th Street, 3rd Avenue and a variety of other streets. Mr. Kammler introduced Joseph Miller to the City Council. Mr. Miller is in charge of the City's G.I.S. program.
Ø Rich Keehner, City Administrator – Reported to the City Council that he has met with Alderman Heiland and Puentes regarding the retirement process. In that meeting language was developed to be added to the Employee's Handbook along with the residency requirement policy as approved by the City Council. The retirement policy will be presented to the City Council for approval.
Ø Rob DeFrance, Fire Chief – Informed the City Council that the 1983 La France reserve apparatus was taken out of service on October 18, 2007 because of two (2) broken cross members on the chassis. The motor pool attempted to locate replacement parts from American La France but was unsuccessful due to the age of the vehicle and the scarcity of parts. Currently the City has a vehicle on loan from the City of Rock Island, while our downtown engine is in for repair. The Fire Department is currently accepting bids until November 26, 2007 for a replacement vehicle. We will then move our 1990 Pierce Dash into reserve status and dispose of the "out of service" apparatus. Chief DeFrance explained the possible options available to the City. Chief DeFrance requested that a motion be made to prepare a hold harmless agreement with neighboring cities when Fire Fighting equipment is loaned.
FIVE-MINUTE CITIZEN PARTICIPATION
Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council.
Drucilla Johnson, 1351 Morton Drive East Moline, Illinois - Expressed the Watertown Neighborhood Watch concerns regarding KVF Quad and read the following statement for the record. We the members of the Watertown Neighborhood Watch are writing this letter in order to demonstrate our opposition to the request by KVF- Quad for the construction and licensing of a concrete transformer pad and transformer on the southeast corner of 13th Street and 8th Avenue. We feel the placement of such a device in that particular area compromises the safety of the children nearby and also will not be esthetically pleasing. It is our hope that the City Council would reject this proposal for the reasons listed and ask that KVF- Quad submit another proposal to construct this device in a location less detrimental to the appearance of the neighborhood. It is understood that a great deal of this area is zoned industrial but we ask your indulgence and support in assisting us in maintaining as much of the integrity of our community as possible. KVF- Quad does have a fenced location that would support and secure this effort.
A motion was made by Alderman Heiland, seconded by Alderman Cervantes, to adjourn the City Council meeting. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Bustos, and Kelley. Motion carried. 7:00 p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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