MINUTES OF THE MEETING OF THE MAYOR AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS
NOVEMBER 17, 2008 AT 6:30P.M.
PLEDGEMayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag ROLL CALL Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos. Absent: Luis Moreno. ADDITIONS/CORRECTIONS TO AGENDA The Director of Engineering, Mr. Kammler requested to inform the Council that under Staff Communications from the November 3rd, 2008 meeting he would like to add information that was missed. With the Clerk's permission the minutes will be presented at the next City Council meeting (12/1/08). Alderman Cervantes requested that the Handicapped Parking item from the November 3, 2008, Committee-of-the-Whole Agenda be placed on tonight's City Council agenda under the Committee-of-the-Whole for additional discussion. City Attorney Phares informed the City Council that Attorney Steve Nelson called this morning and indicated that he would not be able to attend tonight's meeting. He will be attending the December 1, 2008 meeting. City Attorney Phares requested that Pending Workman's Compensation Claim be removed from tonight's Closed Session agenda. City Attorney Phares also requested that the following two items be added to tonight's Closed Session agenda: Pending Litigation, and Fire Fighters Arbitration. CITY CLERKS REPORT City Clerk Holmes passed. CONSENT AGENDA
City Clerk Arletta D. Holmesread the Consent Agenda that included the following:a) Approval of the City Council Minutes of November 3, 2008 b) Approval of the Committee-of-the-Whole Minutes of November 3, 2008 c) Approval of Salaries in the amount of $340,804.36 d) Approval of Bills in the amount of $1,026,604.35 A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to approve the Consent Agenda as presented. Upon roll call, the following voted in favor: Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes. Motion carried. REPORT BY THE MAYOR APPOINTMENT: Mayor Thodos reported to the City Council that he received a letter of resignation from Mr. Leonard Mendoza Who was appointed to the Police & Fire Commission. Due to his new schedule Mr. Mendoza is unable to continue his commitment to the Police & Fire Commission. Mayor Thodos appointed Mr. Douglas Burke to complete Mr. Mendoza's term which expires in the year of 2010. A motion was made by Alderman Puentes, seconded by Alderman Bustos, to approve the appointment of Douglas Burke to the Police & Fire Commission. Upon roll call the following voted in favor: Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes. Motion carried. Mayor Thodos deferred the floor to Mr. Hughes, Director of Finance to proceed with the Public Hearing. PUBLIC HEARING (Mr. Hughes) BINA (Bond Issue Notification Act) Mayor Thodos deferred the floor to the Director of Finance Jim Hughes at 6:35p.m. Mr. Hughes stated that because the City is issuing General Obligation Bonds, which means the residents of East Moline are part of the tax levy, the City is required to follow the guidelines of the Bond Issue Notification Act of the State of Illinois. Mr. Hughes informed those in attendance that this public hearing is a statutory requirement. On November 5, 2008 a notice was published in the Dispatch/Argus newspaper regarding this public hearing. Mr. Hughes stated this public hearing is important because the governing body can not adopt an Ordinance selling General Obligation Bonds until seven (7) days have passed after the public hearing has concluded. The City of East Moline plans to sell General Obligation Bonds at the City Council meeting to be held on December 1, 2008. The purpose of the Public Hearing is to receive public comments on the proposal for the City to issue General Obligation Bonds in aggregate principal amount not to exceed $1,190,000 for the purpose of defraying the cost of a project consisting of purchasing playground equipment for recreational purposes, purchasing a new Fire truck ,installing new emergency equipment, constructing improvements to City streets including related drainage improvements and, incidental to those project costs, to pay bond discount, interest, bond reserve requirements, and legal, other financing and related administrative fees and cost. Mr. Hughes distributed and explained the proposed amortization schedule and interest rate of 5% that the City would probably be paying. Mr. Hughes states he has not received any request to speak at this meeting, he asked City Clerk Holmes if any letters or public comments been received, Clerk Holmes informed the City Council that no letters or comments from the public have been received regarding this issue. Mayor Thodos opened the meeting for public comment or questions. Discussion was held regarding the interest rate and why the rate has increased, other options that may be available to the City since this is a short term loan of 7 years, bond and insurance cost. Mr. Hughes noted for the record that this public hearing was held as part of the regular City Council meeting. Mayor Thodos closed the public hearing at 6:45p.m. CITY ATTORNEY City Attorney Phares presented the following Ordinances and Resolutions: RESOLUTION 08-99: A Resolution of the City Council of the City of East Moline, Illinois, regarding National Flood Insurance for the Water System Improvements A motion was made by Alderman Bustos, seconded by Alderman Kelley, to approve Resolution 08-99 as presented. Upon roll call the following voted in favor: Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes. Motion carried. RESOLUTION 08-100: A Resolution of the City Council of the City of East Moline, Illinois, authorizing a representative to sign documents for the Public Water Supply Loan Program A motion was made by Alderman Puentes, seconded by Alderman Kelley, to approve Resolution 08-100 as presented. Alderman Bustos asked who signed these documents in the pass. Mr. Drake responded that the City has never applied for a State Revolving Fund (SRF) loan before and this is the first time. The reason the Director of Water and WasteWater Facilities will be on as a signature is because once the bills are received from the contractors, he can forward them to the State for payment as soon as possible. Upon roll call the following voted in favor: Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes. Motion carried. OTHER: Final Plat, Pittman Second Addition (Mr. Van Raes) The current Pittman Addition was created in 1999 by the late Lewis Pittman. The subdivision is located on 25th Avenue (divided) and 9th Street (divided). The Pittman 2nd Addition redefines the property lines to combine the residential lots into three and does not create any new Streets. The proposed Pittman 2nd Addition is classified as a minor subdivision and does not require a Plan Commission review, although the Commission did review and approved the subdivision in 1999. The Final Plat of the Pittman 2nd Addition has been reviewed by the City Planner and the Director of Engineering and is recommended for approval by the City Council. A motion was made by Alderman Puentes, seconded by Alderman Bustos, to approve the final of the Pittman Second Addition as presented. Upon roll call the following voted in favor: Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes. Motion carried. COMMITTEE OF THE WHOLE (Alderman Puentes) Alderman Puentes reported that he has one (1) item for discussion. All other items have been covered under the Consent Agenda, or by Ordinance or Resolution. Handicapped Parking (Alderman Cervantes) On the November 3, 2008 meeting, Chief Moreno talked about a Handicapped Parking for Mr. Cummings, who resides at 1322 – 12th Avenue, and has a medical condition for which his physician has submitted a written request that a designated handicapped parking space be placed in front of his residence. Alderman Cervantes asked Tim Kammler, Director of Engineering, to explain the issue involved with this request as it relates to the requirements of a designated parking space for the disabled under the Americans with Disabilities Act (ADA). Mr. Kammler suggested a different designation for the requested parking space. Discussion on the use of designated ADA parking spaces. Alderman Puentes asks about other parking spaces for the disabled. Mr. Kammler suggested label "Special Use Parking". Additional discussion, additional suggestions of parking designations. A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to approve the request for a designate parking space in front of 1322-12th Avenue as presented. Upon roll call the following voted in favor: Bustos, Kelley, Cervantes, Westbrook, Heiland, and Penutes. Motion carried. CITY STAFF COMMUNICATION: Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments: Mr. Lambrecht, Assistant Director of Maintenance Services- Mr. Lambrecht reported to the City Council that the Maintenance Services Department has restarted a street tarring program again this year after an absences of about four or five years. Staff targeted various areas within the City. Many citizens called to thank staff for taking action to prevent damage to the street rather than just doing repairs. The Recycling Center drop-off pad is about half completed. In the next three to four weeks the second Recycling Center should be operational. When the bids for this project were received they were over the budget. Staff agreed to complete this project in-house saving the City approximately half of the cost. Mr. Drake, Director of Water & Waste Water Facilities –Mr. Drakereported that the State Revolving Fund application for the Water is progressing with the two (2) Resolutions that were passed tonight staff will still have more work to do. Staff will be getting that information to the State shortly. Staffs at the WasteWater Treatment Plant are working on our pump stations. One is pump installed and running. We are waiting on the other three (3) pumps that are to replace the existing three (3) pumps. The manufacturer has had some problems with some of the castings on the pumps, and they have been delayed. The pumps are scheduled for delivery in late December, 2008 and this project should be completed by February, 2009. Staff is working on design at the WasteWater Treatment Plant for upcoming improvements. Mr. Vyncke, City Treasurer – Mr. Vyncke reported to the City Council that the treasurer's report for October, 2008 is not in tonight's agenda. The National Bank statements were delayed due to changing to a new system. October's Treasurers report will be in November's Agenda. Mr. Kammler, Director of Engineering – Mr. Kammler reported to the City Council that a supplemental packet of information is being put together to mail to residents regarding the Babcock sewer project. The packets will include a letter that has questions and answers that were asked, and are now answered, from the previous public meeting, and a notice of subsidized sewer hook-ups for the Illinois residents, which is required by the Community Development Assistance Program (CDAP) grant. An itemized list of standard features, what is included in a standard sewer service, and forms for hook on service. This informational package should be going out shortly. Mr. Keehner, City Administrator –Mr. Keehner gave a quarterly report for the MUNCIES (Administrative Court). Ending on September 30, 2008, there were 246 MUNCIES cases only two cases, were building violations and the other 244 cases were police related. Rob DeFrance, Fire Chief – Chief DeFrance reported to the City Council that the Fire Department responded to two (2) fires over the past weekend, one in the downtown area, and unfortunately, a house fire on 10th Street which resulted in a fatality. Today the Fire Department requested bids for the purchase of a second Pumper. Chief DeFrance reminded the City Council that in early spring of 2007, the idea was presented to purchasing both the Smeal Apparatus and the second Pumper. On December 1, 2008 he will be presenting prices for the second Pumper and the bid is expected to be around $200,000. If the City Council chooses not to buy the second Pumper, we are looking at the Pumper at the Avenue of the Cities Station after seven (7) years when the bond is paid off the Pumper will be 19 years old. Richard VanRaes, City Planner- Mr. VanRaes reported to the City Council that the Plan Commission will meet to consider an Annexation request with an Annexation Agreement, and Special Use Permit request. It is expect to be a long hearing. This issue should be in front of the City Council sometime in December, 2008. Scott Feldt, Economic Development Director- Mr. Feldt gave a report to the City Council on the Economic Development Conference that he attended last week. The booth went very well and he received many business cards, which he will be following up on as well as coordinating with the Quad City Development Group and following up on possible leads. FIVE-MINUTE CITIZEN PARTICIPATION: Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council None Mayor Thodos announced that the City Council will be having a Closed Session to discuss Pending Litigation and Fire Fighters Arbitration. RECESS SESSION: A motion was made by Alderman Puentes, seconded by Alderman Westbrook, to recess the City Council meeting and go directly into the Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes. Motion carried. 7:06p.m. (Committee-of-the-Whole meeting conducted from 7:06p.m. to 7:24p.m.) Mayor Thodos call for a Break RECONVENE SESSION: A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to reconvene the City Council meeting. Upon roll call the following voted in favor: Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes. Motion carried. 7:30p.m. CLOSED SESSION: A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to go into closed session to discuss PendingLitigation, and Fire Fighters Negotiations. Upon roll call the following voted in favor: Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes. Motion carried. 7:30p.m. OPEN SESSION: A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to go back into City Council meeting. Upon roll call the following voted in favor: Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes. Motion carried. 7:55p.m. ADJOURNMENT: A motion was made by Alderman Westbrook, seconded by Alderman Kelley, to adjourn the City Council meeting. Upon roll call the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, and Westbrook. Motion carried. 7:56p.m. Minutes taken and submitted by, ________________________ Arletta D. Holmes, City Clerk
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