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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 11/06/2006

PLEDGE
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

ROLL CALL
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Luis Moreno, Rick Meredith, Carol Doose, Gary Kelley, and Gary Westbrook. Absent: Alderman Helen Heiland (Illness).

ADDITIONS/CORRECTIONS TO AGENDA
City Administrator Rich Keehner requested that he be allowed to add an additional item to the Closed Session - Disciplinary Action – Personnel Matter.

CITY CLERK’S REPORT
City Clerk Holmes reported to the City Council that on November 6, 2006 at 7:41a.m. Douglas Reil, Kathleen Farrell, and Carole Stoner presented petitions to her regarding Ordinance 06-23 and Ordinance 06-24. Petitions will be accepted until 5:00p.m. November 8, 2006.

CONSENT AGENDA
City Clerk Holmes read the Consent Agenda that included the following items:
1. Approval of the City Council Minutes of October 16, 2006
2. Approval of the Committee- of- the- Whole Minutes of October 16, 2006
3. Approval of Salaries for October 20, 2006 in the amount $303,926.07
4. Approval of Salaries for November 3, 2006 in the amount of $306,431.74
5. Approval of Bills in the amount of $1,064,371.56

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose. Motion carried.

REPORT BY THE MAYOR
Mayor Thodos appointed Drucilla Johnson to the East Moline Park Board. The appointment will complete the term of Kenneth Pauly who passed away recently. Ms. Johnson was given the opportunity to address the City Council.

A motion was made by Alderman Doose, seconded by Alderman Moreno, to concur with the Mayor’s appointment. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose. Motion carried.

Mayor Thodos appointed Kathy DeJaynes to fill a vacancy on the Citizens Advisory Committee. Mrs. DeJaynes was given the opportunity to address the City Council.

A motion was made by Alderman Moreno, seconded by Alderman Puentes, to concur with the Mayor’s appointment. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose. Motion carried.

CITY ATTORNEY
ORDINANCE 06-25: An Ordinance of the City of East Moline, Illinois defining Meeting and Adopting procedures for Remote Participation for the City Council Meeting of the City of East Moline.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to waive the reading of Ordinance 06-25. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose. Motion carried.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adopt Ordinance 06-25 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose. Motion carried.

Attorney Phares: The next two (2) Ordinances 06-26 and 06-27 have to do with demolition of residences within the City of East Moline. Attorney Phares distributed to the Alderman the demolition priority list book that the Inspections Department hasassembled. Attorney Phares made reference to that book. Attorney Phares than gave the background information on the first property pictured in the book, identified as 734 20thStreet. The owner of property is Deborah Schwartz that property has now been demolished pursuant to court order. The City is now in the process of filing a lien against the property and filing for a judgment against the property owner. The lien would be foreclosed and the property would become property of the City of East Moline.The City would own that lot, and would also obtain a judgment against the property owner in an attempt to recover those dollars from that property owner with regards to other property, that she owns in the community. That is the status of the first property list in the book.

ORDINANCE 06-26: An Ordinance Authorizing the City Attorney to file a Petition for Demolition of the buildings located at 1444 15th Avenue, East Moline, Illinois.

Attorney Phares: This is the property that was damaged by fire. The owners have failed to make repairs or demolish the buildings and it is necessary for the City to commence proceedings for the demolition of the building on the property.

A motion was made by Alderman Doose, seconded by Alderman Meredith, to waive the reading of Ordinance 06-26. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose. Motion carried.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to adopt Ordinance 06-26 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose. Motion carried.

ORDINANCE 06-27: An Ordinance Authorizing the City Attorney to file a Petition for Demolition of the buildings located at 516 16th Avenue, East Moline, Illinois.

Attorney Phares: The City has been in contact with Deloris Harris, owner of the property. Mrs. Harris does have a proposal from a contractor for the demolition of the building. The City has indicated to her that the City Council will still proceed withadoption of the ordinance tonight in filing the suit, and if in the meantime, she enters intoa contract and the contractor applies for a demolition permit, the suit will be abated until the demolition is complete.

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to waive the reading of Ordinance 06-27. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose. Motion carried.

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adopt Ordinance 06-27 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose. Motion carried.

ORDINANCE 06-28:An Ordinance changing the Zoning and Amendment of the Zoning Map of the City of East Moline, Illinois, attached to and made as part of Zoning Ordinance.

Mr. Van Raes: The City of East Moline has received a request from James Stumpf, President of Quad City Downs, Inc., to hold a public hearing on property that is generally located on the south side of 4th Avenue, East Moline, approximately 1425 feet west of Illinois Route 5. The property is also identified as Hampton Township Tax Parcel Number: 06-484 and 06-484L.

Mr. Stumpf has requested that the above referenced property be change From: an A-R, Agriculture and One Family Business District Zone To: an I-1, Light Industrial District Zone. The Plan Commission has held a public hearing on October 24, 2006 to hear comments on the proposed re-zoning.

The proposed zone change to L-1 would make the property consistent and compatible with the adjacent properties to the east; and also zoned Light Industrial. No objections were heard from adjoining and nearby property owners.

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to waive the reading of Ordinance 06-28. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose. Motion carried.

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adopt Ordinance 06-28 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose.

COMMITTEE OF THE WHOLE (Alderman Puentes)
Alderman Puentes has two (2) items for discussion. All other items have been covered under the Consent Agenda or by Ordinance or Resolution.

Set Preliminary Tax Levy (Mr. Hughes)
Mr. Hughes informed the City Council of the need to adopt a tentative tax levy of $4,644,300. The tax levy still has the ability to be raised or lowered at this time. This gives the City Council 30 days before final adoption.

Discussion was held Alderman Westbrook asked what the process would be if any changes to the tax levy were made within that 30 -day periods. Mr. Hughes stated it is on your Committee-of-the-Whole Agenda (COW) tonight it would be on the C.O.W Agenda two (2) weeks from tonight. Just to make a change you can almost raise the levy $41,000 without a public hearing. This number can go up or down but cannot exceed $4,685,000.

A motion was made by Alderman Meredith, seconded by Alderman Kelley, to set the Tentative Tax Levy in the amount of $4,644,300. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose. Motion carried.

Residency Policy (Alderman Puentes)
A motion was made by Alderman Puentes, seconded by Alderman Kelley, to table this discussion to this evenings Committee-of-the-Whole regarding staff residency. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose. Motion carried.

CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on their Departments.

Mr. Willemarck: Informed the City Council that Saturday, November 11th is Veterans Day. City offices will be closed on Friday, November 10th in observance of the holiday. Friday’s garbage collection and yard waste will be picked up on Thursday, November 9th.

Mr. Drake: Informed the City Council that Staff did receive bids for chemicals for the Water Filtration Plant through Bi-State Regional Commission. Some chemicals went up and some went down the overall impact looks like there will be an increase of approximately 20%.

Mr. Keehner: Reported to the City Council that the City will be receiving two (2) Request for Proposals (RFP) for the Waterwaste Treatment Plant for emergency situation on check valves. The City was awarded a $100,000 grant from the Illinois Department of Commerce and Economic Opportunity (DCEO) for water/sewer improvements at our plant. Rep. Mike Boland was instrumental in the City obtaining this grant.

Chief De France: The office of the State Fire Marshall and Quad Cities area Fire Departments would like to remind area residents that an important new home safety law requiring carbon monoxide (CO) alarms in single family and multiple residences take effect on January 1, 2007. The new CO law requires homeowners and landlords to install at least one functioning and approved CO alarm within 15 feet of any sleeping area, including bedrooms. As part of this home safety campaign, Aurora based First Alert is donating 400 combinations CO/smoke alarms to the Office of the State Fire Marshal. The alarms will be given to the East Moline, Rock Island, Moline, Silvis, Sterling and Colona Fire Departments and the Blackhawk Fire Protection District to provide to local families who might otherwise be unable to afford them. Monday, November 13, 2006 at the Morton Drive Fire Station 1:30p.m. following a press conference, fire service representatives will visit will visit some homes in East Moline providingalarms to residents.

Mayor Thodos announced that at 7:00p.m. the City Council will hold a Public Hearing on the Bond Information Notification Act.

Alderman Puentes: States that he has been approached by several of his constitutions regarding the petitions that were filed with the City. They wanted to see if there was anything they could do to rescind there signatures from said petition. They felt they were deceived the petitioners gathering of their names and for that reason, and for some of the articles that appeared in the Dispatch onOctober 20, 2006. They felt the petitionersmispresented the petition and would like to remove their names from said petition. Alderman Puentes asked Attorney Phares was there any recourse for them to remove their name from the petition.

Attorney Phares:If they have any such complaint, they should make that complaint in writing and have that complaint notarized and then submit that to the County Clerk. The City of East Moline would not have any participation in that procedure. It would be a matter for the County Clerk, who is the Supervisor of the Elections with respect to this issue.

FIVE-MINUTE CITIZEN PARTICIPATION
Mayor Thodos gave members of the audience the opportunity to address the City Council.

Stanley Samson – 636 34th Avenue, East Moline, Il. - Expressed his concern over notbeing able to understand what Alderman Puentes was saying since his microphone was not on. Alderman Puentes did repeat his statement regarding the petitions. Mr. Samson asked if the City really needed that $39,500,000 to take care of the needs of the Citizens of East Moline. Mayor Thodos explained that the money takes care of the water. The Wastewater Plant is a regional plant. Mr. Samson stated that he is a citizen and tax payer of the City of East Moline, and feels that the City should be more accountable for monies that our spent.

Jay Hollub - 2106 9th Street, East Moline, Il. – Mr. Hollub expressed concern over the citizens being allowed to take their names off the petitions and felt that the petitioners should be given additional time to replace the signatures that may be taken off. Mayor Thodos explained that the petitioners have until Wednesday, November 8th, to file their petitions with the City Clerk.

PUBLIC HEARING
$39,500,000 Bond Issue (Mr. Hughes)

Mayor Thodos opened the public hearing at 7:04p.m. The floor was deferred to Finance Director, Jim Hughes.

On Monday October 2, 2006 the City Council adopted Ordinance 06-23 and Ordinance 06-24. The one ordinance is a General Obligation Alternate Revenue Source Bond, for water and sewer improvements in the amount of $39,500,000 this is a bond where we can use Alternate Revenue. Also the City also pledged revenues from the water and sewer funds. Mr. Hughes explained the use of the bonds, the funding sources and the right for the citizens to petition to have this issue become a referendum question. Mr. Hughes then added that petitions with the required number of signatures were filed with the City Clerk.

Mayor Thodos opened the floor for public comment.

Mr. Stanley Samson – 636 34th Avenue, East Moline, Il – Expressed his dissatisfaction with the City for using “scare” tactics. The citizens know that they will be paying more.

Carole Stoner – 472 43rd Avenue Court, East Moline, IL. Ms. Stoner read the following statement:
Mr. Mayor and members of the City Council members I have a list of concerns that we have gathered from East Moline citizens during the collection of petitions signatures to put the Water and Sewer Bond Ordinances on the February, 2007 ballot as a referendum. As you already know over 3,200 signatures for the two ordinances were presented to the East Moline City Clerk this morning. In collecting these signatures over 95% of all citizens contacted were willing to sign the petition.

If you are not aware, the citizens of this City are outraged by the conditions that exist within the City relative to Financial Ineptness, and the Lack of Controls and Checks and Balances of processes at all levels. The image being portrayed is of a City out of control. Contrary to what is being said in the media, the purpose of the referendum petition is not to vote the Bond Issue down, but rather to get the Elected Officials of the City and staff to understand the anger that the citizens have on how the City is being run and to get an explanation of what is going to be done in thefuture so that these conditions do not occuragain, so that good money is not thrown after bad, so that we can count on some level of tax stability.

Everyone understands the need for clean water and functional sewer systems; what they do not understand is why maintenance has not been performed on them, even when monies have been allocated. Although given ample opportunity over the last several months, no one in East Moline City Government has stepped forward to explain in detail what has happened, why it has happened and how is it going to be prevented in the future. One gentleman summed up the feeling of the thousands of individuals that we talked to throughout the City when he said: “I am mad as heck about the conditions that exist at City Hall! Where have ourElected Officials been? What have they been doing? Who if anyone is in charge?”

Mr. Mayor, member of the City Council, the citizens of this City want an explanation, they want a plan, they want accountability, and most of all they want to be able to trust their Elected Officials and the City Staff to be good stewards of the Tax Payers’ Money.

Thank you, for your time and here is a copy of my letter and a list of some of the concerns of your citizens.

Carol Unsicker- 1022 12th Street, Silvis, Il. – Everyone that volunteered to pass the petitions agreed to represent them fairly. She stated that she feels the citizens should be given the opportunity to vote on this. The volunteers were very careful not to misrepresent the petitions.

Mayor Thodos closed the Public Hearing at 7:27p.m.

RECESS SESSION:
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to recess the City Council meeting, and proceed to the Committee-of-the-Whole. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno and Doose. Motion carried. 7:28p.m.

RECONVENE SESSION:
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to reconvene the City Council meeting. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno and Doose. Motion carried. 8:26p.m.

CLOSED SESSION:
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to go into Closed Session to discuss the following items:

1. Director of Economic Development.
2. Director of Engineering.
3. Donna Kracklow Case.
4. Disciplinary Matter.
5. Possible Sale of Surplus Real Estate.
6. Personnel Matter.

Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno and Doose. Motion carried. 8:26p.m.

OPEN SESSION:
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to go back into open session. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno and Doose. Motion carried. 11:30p.m.

Action taken in Closed Session:

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to approve the appointment of Elliot Liebson to the position of Director of Economic Development with an annual salary of $58,000 and two (2) weeks vacation, with a start date of November 13, 2006. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, Moreno, and Doose. Motion carried.


ADJOURNMENT
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adjourn the City Council meeting. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried. 11:35p.m.



Minutes taken and submitted by



Arletta D. Holmes, City Clerk Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

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