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City Council Meeting

 

    MINUTES OF THE MEETING OF THE MAYOR

AND CITY COUNCIL OF THE CITY OF EAST MOLINE,

COUNTY OF ROCK ISLAND, STATE OF ILLINOIS

NOVEMBER 5, 2007 AT 6:30P.M.

 

 

PLEDGE

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

 

ROLL CALL

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.

 

ADDITIONS/CORRECTIONS TO AGENDA

Captain Bill DeVrieze, East Moline Police Department, requested that he be allowed to add an item to the City Council's Committee-of-the-Whole Agenda:  Disposal of Surplus Property to be sold at auction. 

 

CITY CLERKS REPORT  

City Clerk Holmes announced to the City Council the recipients of the Citizen of the Year and the Denny Jacobs Public Services Awards. The Citizen of the Year recipient is Durcilla Johnson, The Denny Jacobs Public Servant recipient is Gary Taylor, and the Rotarian of the Year is Dr. William Herath D.V.M.  On November 8, 2007 an Awards Dinner will be held at Quad City Downs in their honor.  Tickets are still available.

 

CONSENT AGENDA

City Clerk Arletta D. Holmes read the Consent Agenda that included the following:

a)      Approval of the City Council Minutes of October 15, 2007

b)      Approval of the Committee -of- the-Whole Minutes of October 15, 2007

c)      Approval of Salaries paid October 15, 2007 in the amount of $327,930.81

d)      Approval of Salaries paid November 2, 2007 in the amount of $329,360.53

e)      Approval of Bills in the amount of $1,341,828.66

 

A motion was made by Alderman Moreno, seconded by Alderman Puentes, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.

 

REPORT BY THE MAYOR

Mayor Thodos introduced Tony Banaszek, Chairman of the Special Service Area (SSA) Committee to present to the City Council the SSA Annual Report.  Mr. Banaszek thanked Mayor Thodos, the Aldermen and City Staff for their support over the last two to three years. 

 

Mr. Banaszek introduced the following SSA Committee Members who were in attendance: Robert Baecke, Joyce Danley, Marie Gellerstedt, and Joe Nissen.  Mr. Banaszek distributed copies of the SSA Annual Report to the City Council and those in attendance.

 

Mr. Banaszek gave an overall summary of the report that included an SSA Map and Meeting Dates, 2007 Budget, 2005-2007 Façade Program, Completion List, and Committee Action Steps and Timeline. A Committee Member List was also included.  The Committee will look at long-range improvement projects that could include the following:  funding sources, grants (City, State, Federal), demolition of deteriorating properties, new construction, purchase of abandoned or vacant properties, purchase of other properties, restructure the make-up of the type of businesses that are in the SSA Area, and the use of incentives to attract new businesses.

 

The committee would like help in its continuing efforts to work on the long-range plans to improve the downtown area.  Sub-committees are being created that would include representation from residents, business owners, property owners, REDEEM, Main Street, the SSA Committee, at least one Alderman, and the East Moline Economic Development Director.  The SSA Committee has hired a grant writer to research and write grants to secure financial support for some of our long-range projects.   A copy of this report is on file in the City Clerks Office. 

 

A lengthy discussion was held regarding how the SSA was originally established and how the rates were set.  Mr. Keehner explained that staff had received a letter from a downtown business owner, which started the SSA process.   Attorney Phares stated the City with a review of the SSA established the rates after three years.  Alderman Moreno commented on various aspects of the SSA. 

 

CITY ATTORNEY

City Attorney Phares presented the following Ordinances and Resolutions:

 

ORDINANCE 07-22:  An Ordinance Amending Title 8, Entitled, "Public Ways and Property", Chapter 10, Entitled, "Smoking Regulations for City Hall and City Annex", Sections 8-10-1 and 8-10-2 Entitled, Smoking Prohibited", And "Smoking Areas", respectively, of the City Code of the City of East Moline, Illinois, of 1974 As Amended. 

 

Attorney Phares noted this is the Ordinance which changes the City Code to bring the City Code in line with the Smoke Free Illinois Act which takes effect on January 1, 2008 that prohibits smoking in all places of employment, all public places which would include all City Hall Buildings, all other City Buildings, and all Government Vehicles.

 

A motion was made by Alderman Heiland, seconded by Alderman Moreno, to waive the reading of Ordinance 07-22.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.

 

A motion was made by Alderman Heiland, seconded by Alderman Puentes, to adopt Ordinance 07-22 as presented.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.   Motion carried.

 

ORDINANCE 07-23:  An Ordinance Amending Uniform Minimum Plumbing Standards of the City Code of the City of East Moline, Illinois.

 

A motion was made by Alderman Moreno, seconded by Alderman Bustos, to waive the reading of Ordinance 07-23.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.

 

A motion was made by Alderman Moreno, seconded by Alderman Cervantes, to adopt Ordinance 07-23 as presented.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.   Motion carried.

 

RESOLUTION 07-72:  A Resolution of the City Council of the City of East Moline, Illinois, Authorizing the City to allow Service Credit for Military Service.  

 

A motion was made by Alderman Heiland, seconded by Alderman Cervantes, to adopt Resolution 07-72 as presented.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.   Motion carried.

 

RESOLUTION 07-73:  A Resolution of the City Council of the City of East Moline, Illinois, Authorizing Execution of an Agreement Accepting an Illinois Emergency Management Agency (IEMA) Grant to promote Radon Awareness with the citizens of East Moline, and Building the City's Radon Program.

 

A motion was made by Alderman Puentes, seconded by Alderman Moreno, to adopt Resolution 07-73 as presented.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.

 

RESOLUTION 07-74:  A Resolution of the City Council of the City of East Moline, Illinois, Authorizing the Extension of the City's current contract with City Carton of Davenport, to August 31, 2008. 

 

A motion was made by Alderman Heiland, seconded by Alderman Cervantes, to adopt Resolution 07-74 as presented.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.

 

RESOLUTION 07-75:  A Resolution of the City Council of the City of East Moline, Illinois, accepting a Responsive Bid, as amended, and Authorizing Execution of a purchase and sales agreement with ABR Partners, LLC, for vacant land known as part of South Moline Township Tax Parcel No. 06- 412-1.

 

Attorney Phares gave background information of Resolution 07-75.  Attorney Phares read paragraph 3 in its entirety, explaining the addendum under Exhibit B of this resolution.

 

Discussion was held regarding the contract and bid being contingent upon the purchaser completing a Phase II environmental evaluation and the purchaser satisfactorily resolving any environmental contamination concerns to its satisfaction, within ninety days.  Could there be any liability issues for the City now or in the future.

 

A motion was made by Alderman Bustos, seconded by Alderman Moreno, to adopt Resolution 07-75 as presented.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.    

 

COMMITTEE OF THE WHOLE (Alderman Westbrook)

Alderman Westbrook has three (3) items for discussion.  All other items have been covered under the Consent Agenda, or by Ordinance or Resolution.

 

 

Tentative Tax Levy  (Mr. Hughes)

Requesting that a tentative tax levy be set at $4,643,000. This is a tentative tax levy that can go up or down. The proposed levy is a decrease in the rate of 4.65% and a decrease in the dollars requested.

 

A motion wad made by Alderman Kelley, seconded by Alderman Heiland, to concur with the request to tentatively set the Tax Levy at $4,643,000.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.

 

$8 Million Bond Issue  (Mr. Hughes)

Authorize the City of East Moline, to sell $8 Million dollars worth of General Obligation Bonds and Alternate Revenue water sewer revenue source for 2008/2009 Capital Improvements.

 

A motion was made by Alderman Heiland, seconded by Alderman Moreno, to concur with the recommendation as presented.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Opposed:  Westbrook.  Motion carried.  6-1.

 

Disposal of Surplus Property  (Captain De Vrieze)

The Police Department has been using a drug-seized vehicle for covert work for over a year.  The vehicle is no longer of use to the Police Department.  The Department would like to sell the vehicle at the City Auction on November 10, 2007.  The vehicle is a 1998 Buick Park Avenue, VIN #IG4CW52K9W4624044.

 

Recommendation:  Grant approval to dispose of the vehicle at public auction and direct the City Attorney to draft the resolution to dispose of the surplus property. 

 

Budget Impact:  Proceeds placed in State Drug seizure fund. 

 

A motion was made by Alderman Kelley, seconded by Alderman Cervantes, to concur with the recommendation as presented.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.

 

CITY STAFF COMMUNICATION:

Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:

 

Ø      Elliott Lieason, Director of Economic Development – Reported to the City Council that he attended the CoreNet Distribution Trade Show in Atlanta along with Mr. Keehner, and Mr. Hughes.  There were 1,800 participants in attendance.  East Moline Representatives spoke with one hundred potential contacts regarding projects.  Staff is now in the process of making contact.

 

Ø      Jim Hughes, Director of Finance – Informed the City Council that monthly water bills have been sent out along with a letter explaining the new water rates.  The Finance Department has received forty to fifty calls.  The concerns expressed were the increased cost, estimated bills, and billing charges, and had other municipalities increased their water rate.

 

Ø      Bruce Willemarck, Director of Maintenance Services – Informed the City Council that the City would be closed on Monday, November 12, 2007 for Veteran's Day.  Monday and Tuesday's normal garbage will be collected on Tuesday, November 13, 2007.  All other collections will be on normal schedule.

 

Ø      Leath "Chip" Drake, Director of Water & Waste Water Facilities – Mr. Drake advised the City Council on the Water Plant operation.  The Number Two raw water pump at River intake station is out of service at this time.  The motor and the variable frequency drive unit on that pump is burned out.  Staff has removed those parts and sent them in for repairs. Next Tuesday staff will be removing the pump to see what malfunction caused the motor and variable frequency drive unit to fail.  Actual damage to the pump is unknown.  The City did receive the formal bids for chemicals for the Wastewater and Water Treatment Plants from Bi-State Regional Commission. The bids are being reviewed to insure that they are responsive and meet our specifications.  The bids will be presented to City Council at the next meeting.  

 

Ø      Tim Kammler, Director of Engineering – Reported to the City Council that the 7th Street Resurfacing and Alley Projects are complete. The First Street Water Replacement Project is in the process of being tested for bacteria, and water pressure.  Staff is continuing to assist with the coordination of new developments including Federal Express, Rock Island County Care Center, and Deere Harvester Credit Union.  Qwest Fiber Optic is installing a line down 15th Avenue and Archer Drive.  Bi-State Regional Commission has completed the low to moderate-income survey for the Babcock Meersman area.  The survey substantiates that this area does meet the required low to moderate-income threshold. The project would be eligible for CDAP funding, applications are due by the end of February 2008.  Staff is starting the capital improvement planning process for 2008 and beyond.  Projects mentioned are Morton Drive, 8th Street, 3rd Avenue and a variety of other streets.  Mr. Kammler introduced Joseph Miller to the City Council.  Mr. Miller is in charge of the City's G.I.S. program.

 

Ø      Rich Keehner, City Administrator – Reported to the City Council that he has met with Alderman Heiland and Puentes regarding the retirement process.  In that meeting language was developed to be added to the Employee's Handbook along with the residency requirement policy as approved by the City Council. The retirement policy will be presented to the City Council for approval.

 

Ø      Rob DeFrance, Fire Chief – Informed the City Council that the 1983 La France reserve apparatus was taken out of service on October 18, 2007 because of two (2) broken cross members on the chassis.  The motor pool attempted to locate replacement parts from American La France but was unsuccessful due to the age of the vehicle and the scarcity of parts.  Currently the City has a vehicle on loan from the City of Rock Island, while our downtown engine is in for repair.  The Fire Department is currently accepting bids until November 26, 2007 for a replacement vehicle.  We will then move our 1990 Pierce Dash into reserve status and dispose of the "out of service" apparatus.  Chief DeFrance explained the possible options available to the City.  Chief DeFrance requested that a motion be made to prepare a hold harmless agreement with neighboring cities when Fire Fighting equipment is loaned.

   

A motion was made by Alderman Puentes, seconded by Alderman Moreno, to direct Fire Chief DeFrance to prepare a "hold harmless" agreement with neighboring cities when fire trucks are borrowed from other communities. Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.

 

FIVE-MINUTE CITIZEN PARTICIPATION

Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council.

None

 

RECESS SESSION:

A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to recess the City Council meeting.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.  7:41p.m.

 

(Mayor calls for a short break)

 

RECONVENE SESSION:

A motion was made by Alderman Moreno, seconded by Alderman Puente's, to reconvene the City Council meeting.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.  7:52p.m.

 

CLOSED SESSION:

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to go into Executive Closed Session to discuss the following:

1.      Workers Compensation Claim

2.      Union Negotiations

3.      Review of Closed Session Minutes for 2004 and 2005

Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.  7:52p.m.

 

                                    (Mayor calls for a short break)

 

OPEN SESSION:

A motion was made by AldermanPuentes, seconded by Alderman Moreno, to return to open session.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.  8:34p.m.

 

A motion was made by Alderman Puentes, seconded by Alderman Moreno, to approve and release the Minutes of Closed Council Sessions for the years of 2004 and 2005 as presented by the City Clerk to the City Council.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.

 

ADJOURNMENT:

A motion was made by Alderman Puentes, seconded by Alderman Moreno, to adjourn the City Council meeting. Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, and Kelley.  Motion carried.  8:36 p.m.

 

Minutes taken and submitted by,

 ______________________________

Arletta D. Holmes, City Clerk

 

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