MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS
NOVEMBER 3, 2008 AT 6:300P.M. AMENDED
PLEDGEMayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag ROLL CALL Mayor Thodos called the meeting to order and directed Deputy City Clerk Richard Van Raes, to call the roll. The following Aldermen were present: Luis Puentes, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos. Absent: Helen Heiland, and Luis Moreno. Mayor Thodos informed the City Council that Alderman Heiland is in Florida this week. City Administrator, Keehner, Finance Director Hughes, and Fire Chief DeFrance are currently in IAFF Fire Department Union Negotiations. ADDITIONS/CORRECTIONS TO AGENDA None. CITY CLERKS REPORT Deputy City Clerk Van Raes reporte d to the City Council that City Clerk Arletta Holmes would like to remind everyone about the Citizen of the Year event Thursday evening at Quad City Downs. Please see Amy or Theresa at the Annex for reservations.
Deputy City Clerk Richard Van Raesread the Consent Agenda that included the following:a) Approval of the City Council Minutes of October 20, 2008 b) Approval of the Committee-of-the-Whole Minutes of October 20, 2008 c) Approval of Salaries in the amount of $346,010.97 d) Approval of Bills in the amount of $702,608.04. A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to approve the Consent Agenda as presented. Upon roll call, the following voted in favor: Puentes, Bustos, Kelley, Cervantes, and Westbrook. Motion carried. REPORT BY THE MAYOR Mayor Thodos reported that Salt prices this year has tripled. Doug House, the manager of Municipal Services in the City of Moline, has been the Quad Cities coordinator in dealing with both State and Federal Attorneys. The Attorney General's Office indicated that they have started interviewing the four (4) major salt companies in Illinois. Other Counties in close proximity to us have one half (1/2) or one third (1/3) of the salt price that we have. This year our cost will be a $140.00 per ton. Last year our cost was about $45.00 per ton. When we have other counties in close proximity that have that kind of price and there is no way of explaining the differences. It was a State Bid. There is a question of whether price fixing is involved. The Illinois Attorney General's Office has taken this seriously has begun interviews and it has also been discussed at the Federal level. Mayor Thodos will keep the City Council informed. Mayor Thodos informed the City Council that representatives from the Quad City Passenger Rail Coalition will be going by rail from Silvis, on Monday, to Wynette. Wynette is the connection point that willbe required for Amtrak service. There is a short line that will need to be installed from that location. We will be meeting with Amtrak representatives to better assess the logistics and layout of what it is that we are looking for in terms of capital expenditures on rail service. Other representatives will be there from the NFS and the Highway Interstate Railroad. Mayor Thodos thanked Alderman Cervantes, Puentes, and Westbrook for their participation at the Halloween Festivities at the parks and downtown. There was a lot of participation from the community. Alderman Cervantes thanked the Mayor and Alderman for attending. CITY ATTORNEY City Attorney Phares presented the following Ordinances and Resolutions: ORDINANCE 08-14: An Ordinance amending Section 9-3-1, Entitled "No Parking Places," of Title 9, Entitled, "Traffic," of Chapter 3, Entitled, "Parking Rules," of the City Code of the City of East Moline, Illinois of 1974 As Amended. A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to waive the reading of Ordinance 08-14. Upon roll call the following voted in favor: Puentes, Bustos, Kelley, Cervantes, and Westbrook. Motion carried. A motion was made by Alderman Westbrook, seconded by Alderman Bustos, to adopt Ordinance 08-14 as presented. Upon roll call the following voted in favor: Puentes, Bustos, Kelley, Cervantes, and Westbrook. Motion carried. ORDINANCE 08-15: An Ordinance authorizing the filing of a Petition for Demolition of a residence located at 1337 Morton Drive, East Moline, Illinois. A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to waive the reading of Ordinance 08-15. Upon roll call the following voted in favor: Puentes, Bustos, Kelley, Cervantes, and Westbrook. Motion carried. A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to adopt Ordinance 08-15 as presented. Upon roll call the following voted in favor: Puentes, Bustos, Kelley, Cervantes, and Westbrook. Motion carried. ORDINANCE 08-16: An Ordinance adding parcels of property to the North Hill Redevelopment Project Area in the City of East Moline, Rock Island County, Illinois, amending the Redevelopment Project and Plan for the North Hill Redevelopment Project Area in various respect; adopting Tax Increment Financing within the expanded North Hill Redevelopment Project Area; and concerning related matters. A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to waive the reading of Ordinance 08-16. Upon roll call the following voted in favor: Puentes, Bustos, Kelley, Cervantes, and Westbrook. Motion carried. A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adopt Ordinance 08-16 as presented. Upon roll call the following voted in favor: Puentes, Bustos, Kelley, Cervantes, and Westbrook. Motion carried. RESOLUTION 08-94: A Resolution of the City Council of the City of East Moline, Illinois, Rescinding Resolution 08-59, and accepting the revised proposal of and authorizing the execution of an agreement with Midland Davis for a Voluntary Curbside Recycling Program in East Moline. A motion was made by Alderman Bustos, seconded by Alderman Cervantes, to approve Resolution 08-94 as presented. Discussion: Alderman Puentes restated his position regarding the bid from Eagle Enterprise Recycling Inc. they do accept glass whereas Midland Davis does not. Upon roll call the following voted in favor: Bustos, Kelley, and Cervantes. The following voted to oppose: Puentes, and Westbrook. Motion carried 3-2. RESOLUTION 08-95: A Resolution of the City Council of the City of East Moline, Illinois, accepting the bid of and authorizing execution of an agreement with Reynolds Motor Company, in the amount of $25,331.92, for the purchase of an F-250 4x4 Pickup Truck with snow plow to replace the City's 1997 F-250 4x4 Pickup Truck. A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to approve Resolution 08-95 as presented. Upon roll call the following voted in favor: Puentes, Bustos, Kelley, Cervantes, and Westbrook. Motion carried. RESOLUTION 08-96: A Resolution of the City Council of the City of East Moline, Illinois, Rescinding Resolution 07-23 and authorizing the revision of the Residency Language contained within the Exempt/Non-Union Employee Handbook. A motion was made by Alderman Kelley, seconded by Alderman Cervantes, to approve Resolution 08-96 as presented. Alderman Westbrook read the following statement from Alderman Heiland for the record: "I had planned to go out of town before the residency policy was brought up. I am disappointed in the C.O.W. (Committee-of-the-Whole) vote. I would have liked to have been at the meeting tonight, but it is not possible. Alderman Meredith and I worked very hard on this policy and included all of the Council's recommendations before we submitted it, to the Council. Now, for what I believe is not a legitimate reason the Council is contemplating eliminating the policy. I would ask that this item be tabled and be brought back to the C.O.W. in December. There is a possibility it can be amended to some extent. We always look to our Sister Cities in order to be in sync with them. Moline and Bettendorf have a policy, which our policy was patterned after. Rock Island does not have a policy, but when they advertise for personnel, they submit in the ad that applicant must live in Rock Island. Why is this policy any different than License Fees or Water Rates or anything else? Therefore, I ask that this be tabled. It is too important an item to be eliminated. Again I am sorry I could not be at the meeting, I would have asked for an electronic phone call so I could be included, but I have laryngitis and cannot speak. I think it only fair that we discuss this further. Please consider this request. Helen Hedland- Alderman 1st Ward" Upon roll call the following voted in favor: Bustos, Kelley, and Cervantes. The following voted to oppose: Puentes, and Westbrook. Motion carried 3-2. RESOLUTION 08-97: A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of a contract with Personal Marketing Research, Inc., (PMR) in the amount of $6,100 to conduct a Telephone Survey. Alderman Bustos commented for the record that the City Council should understand that this price does not include an analysis of the survey results to be performed by Robin Johnson. A motion was made by Alderman Bustos, seconded by Alderman Kelley, to approve Resolution 08-97 as presented. Upon roll call the following voted in favor: Puentes, Bustos, Kelley, and Cervantes. The following voted to oppose: Westbrook. Motion carried 4-1. RESOLUTION 08-98: A Resolution of the City Council of the City of East Moline, Illinois, approving amendments to the Purchasing Policy of the City of East Moline. A motion was made by Alderman Westbrook, seconded by Alderman Bustos, to approve Resolution 08-98 as presented. Discussion: Alderman Kelley asks for an outline of the changes. City Attorney Phares stated that he believes the amendment related to the inclusion of all bids going to businesses located within the City of East Moline to assure those East Moline businesses have an opportunity to make there bids. Upon roll call the following voted in favor: Puentes, Bustos, Kelley, Cervantes, and Westbrook. Motion carried. Alderman Moreno arrives at 6:47p.m. COMMITTEE OF THE WHOLE (Alderman Moreno) Alderman Moreno reported that he has one (1) item for discussion. All other items have been covered under the Consent Agenda, or by Ordinance or Resolution. 2008 Tentative Tax Levy (Mr. Hughes) Mr. Hughes is requesting that a tentative tax levy be set at $4,624,994. This is the third consecutive year for a property tax decrease in both the dollar amount and the tax rate. This is a tentative tax levy that can go up or down. A motion was made by Alderman Moreno, seconded by Alderman Kelley, to concur with the request to tentatively set the Tax Levy at $4,624,994. Discussion: Alderman Westbrook asks if the City Council votes to pass this tax levy, does it mean we are locked into this. Mr. Hughes stated no. This motion is just to open up the 30 day discussion period. By the next City Council meeting, if there is anyone who wishes to increase the levy by more than 105%, it must beestablished at thatCity Council meeting to vote to have a Public Hearing, this hearing would be held the first Monday in December, 2008 to discuss the tax levy and have public comment. Alderman Kelley raised the issue that earlier this year we debated over hiring ten (10) additional employees, and through negotiation we got five (5). How do we intent to pay for five (5) extra employees. With the economy changing with Triumph Foods delaying their development work and other municipalities and states cutting back on manpower, how is it that the City can hire five (5) people. Mr. Hughes stated that three (3) of the positions are being funded out of Water & Sewer funds, one (1) position is being funded out of Street & Bridge, and one (1) position is being funded out of Motor Pool funds. Upon roll call the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, and Westbrook. Motion carried. CITY STAFF COMMUNICATION: Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments: Mr. Lambrecht, Assistant Director of Maintenance Services-Mr. Lambrecht informed the City Council that Maintenance Services Department has received positive responses regarding Curbside Recycling. Other residents have expressed an interest in this program. Alderman Bustos requested the total number of residents that have registered for the program. Mr. Lambrecht will provide her with that information. Mr. Davis from Midland Davis, Inc. explained that once a start date has been established, the routes will be established, and residents will have received their containers (containers will take approximately 4 weeks for delivery). Mr. Drake, Director of Water & Waste Water Facilities – Mr. Drakereported on the State Revolving Fund Loan for improvements at the Water Treatment Plant. In the past two (2) months we have held a Public Hearing. Since the waiting period is over, there will be Resolutions coming forward to the City Council. Mr. Vyncke, City Treasurer – Mr. Vyncke reported to the City Council that our accounts are doing well. He also commented that tomorrow is Election Day. If you have not voted yet, please vote tomorrow. Mr. Kammler, Director of Engineering – Mr. Kammler reported on the final Capital Improvement Projects. The City received a letter from FEMA requesting a status update on the work required for East Moline to meet new FEMA's new levee certification criteria. This requirement was sent to the City and acknowledged over a year ago (August, 2007), at which point the City had two years to meet the new certification requirements. One year of this time has now elapsed. During the last year, East Moline requested and received assistance from the Corps of Engineers in compiling a report supplemental documentation that will be required for much of the new FEMA certification. The Corps work was funded through a federal "pilot program" at no cost to the City. The Corps report will enable certification of the main stem Mississippi River Levee, however the known deficiencies in the Sugar Creek (deteriorated culvert pipes, broken flap gates, silted channel, and ect.) will prevent certification. If this certification is not met by the November 2009 deadline, FEMA may re-include the levee-protected area along Sugar Creek back into the 100-year plain. This may result in the City losing Federal Assistance eligibility for levee repairs as well lenders requiring homeowners to purchase costly flood insurance. Construction plans to repair the levees have been completed since Spring of 2007, which time the project has been waiting for available funding. Staff held a successful town hall meeting regarding the Babcock area sewer project. The Sugar Creek generator specifications are almost complete. Bids will be required. Staff is working on the design of a water main. This could be ready for another CDAP grant for the Babcock area. Alderman Puentes comments on the "Town Hall" meeting. Alderman Westbrook comments on the negative comments at the Town Hall meeting. Mr. Hughes, Director of Finance – Mr. Hughes gave the City Council a report on the Bond Market. The City is going to put our General Obligation Bonds up for sale for the Parks, Fire Truck, or radios or what other combination the City Council desires. The City has received the recommendation from Speers of $1,190,000. These bonds will go on sale the first Monday in December, 2008. Staff will bring back to the City Council the proposal regarding the interest rates. Mayor Thodos asks about insurance. Mr. Hughes stated we are going to have our bonds rated and with the City's Credit rating this should not be an issue. FIVE-MINUTE CITIZEN PARTICIPATION: Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council. Drucilla Johnson- 1351 Morton Drive, East Moline, IL. – Ms. Johnson expressed her concerns regarding the following: Status of the second recycling drop off site that was to be at the Maintenance Services building that was discussed several months ago. Mr. Lambrecht stated that the committee will be meeting tomorrow regarding the second drop off site. Cleaning of the City's storm drains and basins on streets. During the spring cleanup the Watertown Neighborhood Watch cleans from 5th to 13th Avenue between 13th to 19th Street. The storm drains needed to be cleaned two weeks ago Raccoons were going into the drains this is also a safety issue. Ms. Johnson thanked Mr. Kammler and staff on the opening of Morton Drive, the resurfacing of 13th Street and the upcoming demolition of 1337 Morton Drive. She thanked the Mayor, City Council, Fire Department, Police Department, and the Maintenance Services Department for participating, having a successful Halloween Party for the children. ADJOURNMENT: A motion was made by Alderman Westbrook, seconded by Alderman Kelley, to adjourn the City Council meeting. Upon roll call the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, and Westbrook. Motion carried. 7:11p.m.
Minutes taken and submitted by,
Richard Van Raes, Deputy City Clerk
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