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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 10/21/2002

PLEDGE

Mayor Jose Moreno led the City Council and all those present in the Pledge of Allegiance To The Flag.

ROLL CALL

Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll, and the following Aldermen were present: Helen Heiland, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague. Absent: Alderman John Thodos.

CITY CLERK’S REPORT

Independent Nominating Petitions will be available in the Clerk’s /Finance Office beginning October 23, 2002. Positions up for election are for Aldermen in the 2nd, 4th, and 6th Wards. City Clerk Holmes attended the 2002 Municipal Clerks of Illinois Institute October 13th – 18th held in Springfield, Illinois. The Institute is approved by IIMC (International Institute of Municipal Clerks). Participation allows clerks to upgrade their skills and increase their effectiveness on the job.

CONSENT AGENDA
A. Approval of Public Hearing Minutes October 7, 2002
B. Approval of City Council Minutes of October 7, 2002
C. Approval of Committee Of The Whole Minutes of October 7, 2002
D. Approval of Salaries in the amount of $288,604.96
E. Approval of Bills in the amount of $769,591.88
F. Approval of a Proclamation proclaiming October 26th as Make A Difference Day
G. Approval of a Proclamation proclaiming October 30th as Weatherization Day
H. Approval to hire a replacement officer for the vacant position created by the retirement of Capt. Dowell

A motion was made by Alderman Moreno, seconded by Alderman Teague, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

REPORT BY MAYOR

Letter of Resignation:

Mayor Moreno informed the City Council he received a letter of resignation from Steve Dussleiere dated October 5, 2002, effective as of now. Mr. Dussleiere has served on the Citizens Advisory Committee (See Attachment).

A motion was made by Alderman Teague, seconded by Alderman Kelley, to accept the letter of resignation from Mr. Dussleiere, and it be placed on file. Upon voice vote all those in attendance voted in favor. Motion carried.

APPOINTMENTS:

Mayor Moreno, informed the City Council of his appointment of Mr. Victor Harrington to the Park Board. Mr. Harrington is a senior at U.T.H.S. and very involved in the community.

A motion was made by Alderman Moreno, seconded by Alderman Teague, to concur with the Mayor’s appointment. Upon voice vote all those in attendance voted in favor. Motion carried.

Mayor Moreno, informed the City Council of his appointment of Mr. Daniel J. Knots to the Police and Fire Commission Board.

A motion was made by Alderman Teague, seconded by Alderman Doose, to concur with the Mayor’s appointment. Upon voice vote all those in attendance voted in favor. Motion carried.

Emergency Disaster Drill

On Sunday October 20, 2002 the City had a mock Emergency Disaster Drill everything went well. Mayor Moreno thanked all who participated in making the drill a success.

CITY ATTORNEY

City Attorney Phares presented the following Ordinances for Council Consideration.

ORDINANCE 02-39: An Ordinance approving a redevelopment project and plan for the Kennedy Drive/ Avenue of the Cities (42nd Avenue). Redevelopment Project Area in the City of East Moline, Rock Island County, Illinois.

A motion was made by Alderman Moreno, seconded by Alderman Doose, to waive the reading of Ordinance 02-39. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Ordinance 02-39 as presented. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

ORDINANCE 02-40: An Ordinance designating the Kennedy Drive/ Avenue of the Cities (42nd Avenue) Redevelopment Project Area for the City of East Moline, Rock Island County, Illinois.

A motion was made by Alderman Doose, seconded by Alderman Meredith, to waive the reading of Ordinance 02-40. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to adopt Ordinance 02-40 as presented. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

ORDINANCE 02-41: An Ordinance adopting tax increment allocation financing within the Kennedy Drive/ Avenue of the Cities (42nd Avenue) Redevelopment Project Area.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to waive the reading of Ordinance 02-41. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Ordinance 02-41 as presented. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

ORDINANCE 02-42: An Ordinance authorizing the issuance of General Obligation Alternate Bonds (Tax Increment and State Revenue Sharing Alternate Revenue Source) of the City of East Moline,

Rock Island County, Illinois, in an aggregate principal amount not to exceed $3,500,000 for the purpose of paying certain “Redevelopment Project Cost” in furtherance of the Kennedy Drive – 42nd Avenue Tax Increment Financing Redevelopment Project and Plan.

A motion was made by Alderman Moreno, seconded by Alderman Meredith to waive the reading of Ordinance 02-42. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

A motion was made by Alderman Moreno, seconded by Alderman Meredith, to adopt Ordinance 02-42 as presented. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

COMMITTEE-OF-THE-WHOLE (Alderman Moreno)

Police Department Parking Lot Replacement / New Roof (Don Mayhew)

On October 15, 2002 one (1) bid was received from Centennial Contractors of the Quad Cities, Inc. to do the above mentioned construction project as specified.


Base Bid $132,593.20      Alternate Bid $126,593.20


The Engineer’s estimate of cost was $233,330.00 and $203,703.00 respectively.

Recommendation: Centennial Contractors of the Quad Cities, Inc. base bid be accepted and the contract awarded to them.

A motion was made by Alderman Teague, seconded by Alderman Kelley, to accept the base bid in the amount of $132,593.20 from Centennial Contractors of the Quad Cities, Inc. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

City Garage Bids for Site Work (Bruce Willemarck)

On October 7, 2002 the Committee-of-the-Whole approved accepting competitive bids for site work for the new City Garage. Listed are the following bids that were received.

  • Miller $148,949
  • Brandt $192,237
  • General $196,171
  • Phoenix $212,676
  • Valley $226,652
  • McCleary $232,534
  • Andrews $302,340

Recommendation: Accept low bid of $148,949 from Miller Excavating, Engineers estimate $197,000.

Budget Impact: Proceeds from the $850,000 General Obligation (Alternate Revenue Source – TIF Revenue Bonds). This is a bond that would be paid from increment from Riverfront TIF.

A motion was made by Alderman Moreno, seconded by Alderman Meredith, to approve the request as presented, and award the contract to the low bidder Miller Excavating in the amount of $148,949. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

Tentative Tax Levy (Jim Hughes)

Mr. Hughes asks the Council to consider setting a tentative tax levy. It will not exceed 105% of last years tax levy no public hearing will be required.

A motion was made by Alderman Heiland, seconded by Alderman Doose to set a tentative tax levy in the amount of $3,869.095. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

CITY STAFF COMMUNICATIONS

Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Department.

Jim Hughes, Informed the City Council the audit has been completed. The Audit Committee will be meeting on October 24, 2002 for their annual review.

Leath Drake, Update the contractors trailer and some equipment is on site, there will be a pre- construction meeting on Friday October 25, 2002.

Steve Verdick, Received a memo from Tony Banaszek of Upcoming Fall Events in Downtown East Moline. Sponsored by the East Moline Main Street Association.

Mayor Moreno, On October 22, at 3:30p.m. U.S. Senator Dick Durbin will hold a press conference in the Quarter. The Public, City Council and City Staff are invited to attend.

FIVE MINUTE AUDIENCE PARTICIPATION

Mayor Moreno gave member of the audience the opportunity to address the City Council.

Les Taylor, 1915-3y Avenue, East Moline thanked the Fire Department for their handling of a fire that took place on October 13, around 2:30a.m.

Rob Bender, 1228 14 ½ Street, Rock Island expressed his interest in renovating the property at 1502 11th Avenue (H.E. Burris Lodge). He has recently purchased an interest in the property and feels it can be restored, rather than being demolished. Mayor Moreno referred him to the Lead Inspector, Mr. Motzer, as there are other issues to address.

ADJOURNMENT

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adjourn. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried. 7:30 p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk


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