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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,
AT 06:30 PM ON 10/20/2003
PLEDGE
Mayor Moreno led the City Council and all those present in the Pledge of Allegiance To The Flag.
ROLL CALL
Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll, and the following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague.
CITY CLERK'S REPORT
There were 136 people who attended the awards dinner at Quad City Downs that was held on October 9, 2003 to honor our Citizen of the Year, Denny Jacobs Public Service, and Rotarian of the Year recipients. I attended the annual Institute of the Municipal Clerks of Illinois. This program is presented by the University of Illinois, Institute of Government and Public Affairs. I've completed year 3 of the Institute Program of the Municipal Clerks of Illinois attaining the designation as CMC and RMC (Certified Municipal Clerk and Registered Municipal Clerk). My thanks to the City and Staff for encouraging and allowing me the opportunity.
CONSENT AGENDA
· Approval of the City Council Minutes of October 6, 2003
· Approval of Committee Of The Whole Minutes of October 6, 2003
· Approval of Salaries in the amount of $301,963.30
· Approval of Bills in the amount of $994,254.70
· Approval for the Director of Finance and City Attorney to negotiate and precede with refunding, if the savings justify, the Great River Industrial Bonds.
A motion was made by Alderman Moreno, seconded by Alderman Teague, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.
REPORT BY MAYOR
Mayor Moreno congratulated Clerk Holmes on her completion of the Institute Program of the Municipal Clerks of Illinois and attaining her CMC/RMC designation.
Mayor Moreno commended Chief DeFrance and his Department on the Mutual Aid provided to the Cordova Fire Department.
The Public Boat Docks are completed and they are beautiful something to be very proud of, this is going to be a very nice addition to the Quarter and to the City of East Moline as it should receive some interest, inquiries and activity in that area. Finally we have a riverfront that is conductive to the boater on the Mississippi River that can dock their boats and come into the City.
Mayor Moreno acknowledged two students from Black Hawk College who are here doing a study on our City Council meeting.
CITY ATTORNEY
ORDINANCE 03-36: An Ordinance amending Section 9-3-1 entitled "No Parking Places" of Chapter 3, entitled Parking Rules, of Title 9 entitled "Traffic", of the City Code of the City of East Moline of 1974 and as amended.
A motion was made by Alderman Kelley, seconded by Alderman Doose, to waive the reading of Ordinance 03-36. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Ordinance 03-36 as presented. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.
Alderman Moreno asked if the residents would be notified of this change, and offered to draft a letter to be either hand delivered or mailed. Mayor Moreno asks that he work with the City Administrator. A 30-day grace period will be given once the notifications are sent and signs posted.
RESOLUTION 03-29: A Resolution of the City Council of the City of East Moline, Illinois, in support of the Illinois Quad Cities Unified Economic Growth Strategy.
A motion was made by Alderman Doose, seconded by Alderman Kelley, to adopt Resolution 03-29 as presented. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.
COMMITTEE -OF-THE-WHOLE (Alderman Puentes)
Alderman Puentes has one (1) item for discussion; all others items have been covered under the Consent Agenda, Ordinance or Resolutions.
Agreement for Professional Services from Western Illinois University (Willemarck)
Mr. Willemarck presented the proposed agreement between the City of East Moline and WIU. Dr. Dennis Crowe will be doing a Preliminary Park System Assessment for the City of East Moline. Dr. Crowe will conduct a study to assess the current condition of East Moline Parks to identify urgent needs and immediate liabilities issues; facilitate the gathering of public attitudes and opinions about park needs; develop a concept level site plan to guide redevelopment of the parks and assist the East Moline Park Board in setting management goals and making plans for additional planning. The services will be preformed from September 1, 2003 through December 30, 2004 at a cost of $5,000. Mr. Willemarck recommended that we proceed with the agreement and the funds be taken from out of the Landfill Property Sale.
Alderman Heiland questioned the additional cost of $1,000; Alderman Moreno responded that he had informed all parties involved that he made an error when he left out the contingency fee.
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to proceed with the recommendation as presented, and enter into an agreement with Western Illinois University for the Study of our Parks at a cost of $5,000 with funds coming out of the Landfill Property Sale. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Teague. Opposed: Alderman Heiland. Motion carried. 6-1
CITY STAFF COMMUNICATIONS
Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Departments.
Keehner: Attended an International Conference on Shopping Centers, I was very impressed and suggested to Mr. Verdick that the City and Redeem should have a booth at next year's conference.
Drake: Attended an Illinois Environmental Protection Agency update meeting. Two new regulations will have some effect on the City of East Moline. We will be required to do additional water testing on a monthly basis for the next two years at a cost of $400.00 per test. On November 6, 2003 the Illinois Environmental Protection Agency will be here to conduct an on-site inspection of the facility.
Willemarck: Regarding Ordinance 03-36 we are ready to put up the no parking signs at any time.
Hughes: The bids for the Great River Industrial Park weren't enough saving as of yet hopefully we can get a better rate. The Internal Audit Committee requested that the City of East Moline and our CPA Firm share the cost of some software in a financial analysis called the performeter. On Friday we had a demonstration, Alderman Meredith was unable to attend but Alderman Heiland was in attendance. Half the cost would be $600.00. Alderman Heiland felt it was a very good presentation, very understandable. Mr. Hughes would like to demonstrate this to the City Council and the public on Monday November 10, 2003 at 3:30p.m. in Council Chambers. Requested the City Clerk do the required postings and notifications for the workshop.
Verdick: The City of East Moline has received 41 grants over the last 5 years (1998-2003) totaling 5.8 Million Dollars. The grants were used in various departments reducing cost to the City on many projects. Thanked the Department for all there effort in finding other funding sources.
FIVE-MINUTE AUDIENCE PARTICIPATION
Mayor Moreno gave member of the audience the opportunity to address the City Council.
Drucilla Johnson - 1351 Morton Drive: Expressed her thanks and appreciation to the City Staff, Aldermen Teague and Kelley for their assistance in making there block party a success. On Saturday October 25, 2003 we will be having a Halloween Party at the 8th Avenue Tot Lot at noon, all are invited to attend. Ms. Johnson also expressed her concern over the rumor that the Tot Lot may be closed. The resident's thank you for the repair on Morton Drive it was nice having the Street blocked off during repairs.
Alderman Teague: Commended Ms. Johnson for the outstanding job she is doing as President. The Neighborhood Watch meets the 2nd Monday of each month
Alderman Moreno: Assured Ms. Johnson that there has been no talk by the Park Board of closing down any Park or Tot Lot.
Alderman Heiland: The Governor will be in the City of East Moline, on October 22, 2003 at McLaughlin Body 1400 5th Street beginning at noon.
Mayor Moreno: Thanked Ms. Johnson and the residents for all of their efforts. The Governor will be in the City of East Moline, as Alderman Heiland stated, it is open to the public so I encourage all to attend. The Mayor feels it is appropriate that McLaughlin Body was chosen, as it is right next door to Case New Holland, they will be closing within the next six months.
Bill Norman - 4516 5th Street B: What is the purpose of the Governors visit?
Mayor Moreno: The purpose of his visit is to share his new program that he is going to implement. He is redistricting the entire state into 10 districts. Each area will focus on Economic Development compared to competing with the entire state, now we will be competing among our local district that will be created.
ADJOURNMENT
A motion was made by Alderman Moreno, seconded by Alderman Puentes, to adjourn. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Teague. 7:20 p.m.
Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk
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