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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,
AT 06:30 PM ON 10/17/2005
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.
Mayor Thodos called the meeting to order and directed Deputy City Clerk Richard Van Raes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Gary Kelley, and Gary Westbrook. Absent: Alderman Meredith.
The City Council observed a moment of silence for Alderman Heiland’s husband, Harold who passed last week.
Mayor Thodos reported that Alderman Meredith was not feeling well and would not be attending the meeting.
CITY CLERK’S REPORT
ADDITIONS/CORRECTIONS TO AGENDA
Assistant City Administrator Rich Keehner requested that the Project Now Lease Agreement be placed on the City Council’s Committee-of-the- Whole Report.
Alderman Westbrook noted that in the minutes of October 3, 2005, under the item of Redevelopment of the Former Maintenance Garage, the vote indicated “Mayor Moreno”. It should read “Mayor Thodos”.
A) Approval of the City Council Minutes of October 3, 2005
B) Approval of the Committee of the Whole Minutes of October 3, 2005
C) Approval of Salaries in the amount of $314,638.27.
D) Approval of Bills in the amount of $700,886.23.
E) Approval of the low bid from Miller Trucking in the amount of $131,750 for the demolition of the building at 938-940 – 15th Avenue.
F) Approval to go out for bids for the study of cost savings in the City of East Moline.
G) Approval to offer water connections in the amount not to exceed $5,500 and sewer connections not to exceed $10,000 in the Babcock area of the City, with a payback time not to exceed 10 years.
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Doose, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.
REPORT BY THE MAYOR
Mayor Thodos advised the City Council on the proceedings of the Labor-Management Health Care Committee. The committee is addressing the issue of rising health care costs. The committee has met with representatives of (health care) companies and, in addition, the committee has been in discussion with other government entities to enlarge pool of participants (covered by the health care plans). No specific report yet, but work continues to reduce health care costs. A meeting is scheduled for October 27th to further explore cost savings.
A letter has been received from the Bi-State Motorcycle Awareness Council requesting police support and permission to use road blocks for the Spring 2006, motorcycle ride from Davenport to East Moline. Cost will be addressed at budget session.
ORDINANCE 05-30: An Ordinance of the City Council of the City of East Moline, Illinois, Amending Section 9-3-1 Entitled “No Parking Places” of Chapter 3, Entitled “Parking Rules”, of Title 9, Entitled “Traffic”, of the City Code of the City of East Moline of 1974, and as Amended.
A motion was made by Alderman Puentes, seconded by Alderman Kelley to waive the reading of Ordinance 05-30. Upon roll call the following voted in favor: Doose, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.
A motion was made by Alderman Kelley, seconded by Alderman Doose, to adopt Ordinance 05-30. Upon roll call the following voted in favor: Doose, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.
ORDINANCE 05-31: An Ordinance of the City Council of the City of East Moline, Illinois, Amending Section 2, Entitled “Rules and Regulations”, of Chapter 7, Entitled “City Parks”, of Title 8, Entitled “Public Ways and Property”, of the City Code of the City of East Moline, of 1974, and as Amended.
A motion was made by Alderman Doose, seconded by Alderman Kelley, to waive the reading of Ordinance 05-31. Upon roll call the following voted in favor: Doose, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.
A motion was made by Alderman Kelley, seconded by Alderman Doose to adopt Ordinance 05-31.
Alderman Moreno presented a change in the proposed language in reference to “authorized agent”. City Attorney Phares explained the change in that a vendor now must secure the approval of both the Park Board and the Health Inspector as “authorized agent”. Alderman Heiland stated that the proposed change might be too restrictive. Upon roll call the following voted in favor: Doose, Kelley, Puentes, and Moreno. The following voted against: Heiland, and Westbrook. Motion carried. 4-2
RESOLUTION 05-37: A Resolution of the City Council of the City of East Moline, Illinois, Approving a proposal of Miller Trucking and Excavating for the demolition of the Reynosa Cantina Building located at 938-940 15th Avenue, East Moline, Illinois, and authorizing the execution of said proposed agreement.
City Attorney Phares indicated that although this item was approved in the Consent Agenda, a formal resolution was appropriate.
A motion was made by Alderman Doose, seconded by Alderman Kelley, to adopt Resolution 05-37. Upon roll call the following voted in favor: Doose, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.
RESOLUTION 05-38: A Resolution of the City Council of the City of East Moline. Illinois, Authorizing the publication for proposals for the implementation of guaranteed energy efficiency improvements, in accordance with Illinois Local Government Energy Conservation Act ILCG 515.
A motion was made by Alderman Kelley, seconded by Alderman Moreno to adopt Resolution 05-38. Upon roll call, the following voted in favor: Doose, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.
RESOLUTION 05-39: A Resolution of the City Council of the City of East Moline. Illinois, and Project Now for the Florence Aldridge Community Center Building.
Assistant City Administrator Rich Keehner presented an overview and explanation of events to date and the various elements of the Lease Agreement. Maureen Hart, Executive Director of Project Now, addressed the City Council. Ms. Hart distributed copies of Project Now’s Annual Report and gave details of Project Now’s background and information on their “Head Start” program and the proposed use of the Florence Aldridge Community Center Building.
Alderman Doose asks if part of the building might still be open for public rental.
Ms. Hart indicated that Project Now would need all of the building for activities. Mr. Keehner comments on alterations to the Florence Aldridge Center building. Alderman Moreno asks if there were any restrictions on the use of the land under the original donation of the property to the City. Alderman Westbrook relates comments from area residents on the functions of the Aldridge Center.
Mayor Thodos comments on the condition and use of the building. He also comments on the interaction with the Florence Aldridge (Day Care) Child Development Center. Alderman Heiland comments on some of the issues faced when she served on the Florence Aldridge Board. Mr. Keehner noted past attempts to market the building. He also noted the current operations of the building and possible repairs to the building. Ms. Hart further comments on the Head Start operations. Mr. Keehner also noted that the city has committed $15,000 to the renovation of the interior of the building. Also noted was the property tax status of the Aldridge Center. The Rock Island County Supervisor of Assessments will review the lease and make a determination. In the event that property tax is owed, Project Now would be responsible for the (property) tax.
Alderman Doose asks about designation of the $15,000 and the condition of the roof of the building.
Leigh Egger, Head Start Director, comments on the history of the Aldridge Center and adopting the building to be used by Head Start. She also comments on the operation of Head Start and associated programs.
Alderman Westbrook asks about the October 31st deadline for funding. Ms. Hart explained the funding schedule.
A motion was made by Alderman Heiland, seconded by Alderman Kelley, to adopt Resolution 05-39.
Discussion. Alderman Doose asked if anyone in the audience had any comments. Drucilla Johnson asked why Project Now Head Start was moving from the (larger) building (in Silvis). Ms. Hart responded that the Aldridge Center building would be more “community friendly” and more accessible than the current Head start building, which was originally built for the railroad.
Upon roll call the following voted in favor: Doose, Kelley, Westbrook, Heiland, Puentes and Moreno. Motion carried.
City Attorney Phares addressed the status of the redevelopment of the former City Maintenance Garage. Staff has contacted the prospective purchasers and at this time will proceed with further discussions with environmental evaluation companies, the companies that do the Phase II studies. This is done in order to bring back to the Council a proposal for Phase II. The environmental concerns and issues are the most important for successful negotiations for the sale and development of this property. Mr. Phares asks Mr. Keehner to comment on the issue in order to inform the Council of the current status of the issue and what actions need to be taken to bring back a proposal to the City Council.
Rich Keehner, Assistant City Administrator, indicates that he has contacted Terracon Environmental. Terracon is reviewing the Phase I environmental study. Terracon has concluded that the Phase I is a “state” document and should be updated, however, the recommendation should remain the same. Discussions have been held on proceeding with a limited Phase II study, which would require “below ground” study. The study should state what is “below ground”. Terracon also suggested that the City indemnify the purchaser of the property for further development. Discussion on price of studies.
City Attorney Phares ends his report. Mayor Thodos asks for additional questions for Mr. Keehner or Attorney Phares.
Alderman Puentes asks about the cost and extent of the Phase I and Phase II studies.
Mr. Keehner explains what will be done on the studies. Mayor Thodos asks if there are any more questions.
Larry Toppert, of Toppert Jetting and prospective purchases of the property asks about using the current documents. Mayor Thodos states that there may be a liability to the City by using older documents (environmental studies). The contracting with Terracon is to ensure that the City’s exposure to liability is limited. The current document does not ensure that the City’s liability is limited. Mr. Toppert asks if there is a schedule for the report to be presented to City Council. Mr. Keehner states that he believes that Terracon can start quickly once he has received the proposal. Mr. Keehner invited Mr. Toppert to meet with Terracon.
COMMITTEE OF THE WHOLE (Alderman Puentes)
Alderman Puentes states there are no items for discussion; all items have been covered under the Consent Agenda, Ordinance, or Resolution.
CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on their Departments.
Mr. Keehner: Reports on the progress of the City’s “Façade Program”. Currently there are twenty-two applications. He gives examples of “John’s Downtown Tap”, and “Gabino’s” and “Pleasure Palace”. An extension of the program may be requested.
Chief Moreno: Sets Halloween (Trick or Treat) for Monday, October 31st. East Moline Police assisted Quad City Metropolitan Enforcement Group in closing a “Meth” house in the “4100” block of 4th Street. Investigation continues.
Mr. Piatt: Conducted safety training.
Mr. Drake: Reported that he attended a “regulatory update” meeting. From 1975 to 1992, nine regulations (for water production) were passed. From 1998 to present, ten were passed. There are two more to take effect next year. Four more are under review. The regulations are unfunded mandates.
Mr. Willemarck: Reports that the drop off recycle center on the Avenue of the Cities is closed for repair. Public address system in Council Chambers has been adjusted.
Mr. Hughes: Reports that all city employees are eligible for free flu shots.
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adjourn the City Council meeting. Upon roll call the following voted in favor: Doose, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried. The meeting was adjourned at 7:27 p.m.
Minutes taken and submitted by,
Richard VanRaes, Deputy City Clerk
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