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Apr 18, 2014
Spring Clean Up Week

Apr 21, 2014 6:30 PM
City Council Meeting

Apr 26, 2014 8:00 AM
Nancy Tragarz Annual Spring Clean-up

Apr 26, 2014 9:00 AM
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May 04, 2014
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May 05, 2014
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May 05, 2014 6:30 PM
City Council Meeting

May 19, 2014 6:30 PM
City Council Meeting

May 26, 2014
City Offices Closed - Memorial Day

May 26, 2014 1:00 PM
Memorial Day

MINUTES OF THE MEETING OF THE MAYOR AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS
 OCTOBER 6, 2008 AT 6:40P.M.
   

 

PLEDGE

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag    ROLL CALL Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Cheri Bustos, David Kelley, Roseann Cervantes, and Mayor Thodos.  Absent:  Gary Westbrook, and Luis Moreno.   Mayor Thodos stated Alderman Moreno will be late.   ADDITIONS/CORRECTIONS TO AGENDA None    CITY CLERKS REPORT    City Clerk Holmes reported that a combined total of 25 nominations have been received for the Citizen of the Year and the Denny Jacobs Public Service Award.  The nominating Committee will be meeting on Friday October 10, 2008 to select the recipients of these awards.  The Awards Dinner will be held at Quad City Downs on November 6, 2008 at 6:00p.m.   Tickets are available at a cost of $27.00 per person.  Dr. Wendy Hilton-Morrow will be the Mistress of Ceremony.         

CONSENT AGENDA

City Clerk Arletta D. Holmesread the Consent Agenda that included the following

a)      Approval of the City Council Minutes of September 15, 2008 b)      Approval of the Committee-of-the-Whole Minutes of September 15, 2008 c)      Approval of Salaries in  the amount of $369,856.29 d)      Approval of Bills in the amount of $900,971.41 e)      Approval of a proclamation proclaiming the week of September 20th to September 29th , 2008 as "America on the Move Week" f)       Approval of a proclamation proclaiming the week of September 20th to September 27th , as "National Dollar Wise Campaign Week"   A motion was made by Alderman Puentes, seconded by Alderman Bustos, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor:  Heiland, Puentes, Bustos, Kelley, and Cervantes.  Motion carried.   REPORT BY THE MAYOR Report of East Moline 2008 Summer Park Enrichment Program (Brent Carmichael)       Mr. Carmichael submitted his final report on the 2008 Summer Park Enrichment Program.  The program faced many challenges.  However, he felt that the program was successful.  Mr. Carmichael gave a brief overview of the program that included:  Start Date of the Program, Fiscal Responsibility, Summer Program Competition, Program Cost, and Lack of Publicity.  Mr. Carmichael thanked the Mayor and City Council for the opportunity to serve the community.  It is hopeful that this program will continue in the City of East Moline.  (A copy of the final report is on file in the City Clerk's Office).   Proclamations: Mayor Thodos read a proclamation proclaiming the month of October as Domestic Violence Awareness Month.  Ms. Elsa was in attendance to accept the proclamation.  Ms. Elsa thanked the Mayor and City Council for the proclamation.    CITY ATTORNEY City Attorney Phares presented the following Ordinances and Resolutions:   ORDINANCE 08-10:  An Ordinance amending Section 9-3-1, Entitled "No Parking Places," of Title 9, Entitled, "Traffic", Chapter 3, Entitled, "Parking Rules", of the City Code of the City of East Moline, Illinois of 1974 As Amended.      A motion was made by Alderman Heiland, seconded by Alderman Bustos, to waive the reading of Ordinance 08-10.  Upon roll call the following voted in favor:  Heiland, Puentes, Bustos, Kelley, and Cervantes.  Motion carried.   A motion was made by Alderman Heiland, seconded by Alderman Puentes, to adopt Ordinance 08-10 as presented.  Upon roll call the following voted in favor:  Heiland, Puentes, Bustos, Kelley, and Cervantes.  Motion carried.   ORDINANCE 08-11:  An Ordinance amending Section 7-9-7, Entitled, "Special Collection Services", of Chapter 9, Entitled, "Solid Waste Regulations", to Titled 7, Entitled, "Health & Sanitation", of the City Code of the City of East Moline, Illinois of 1974 as amended.   A motion was made by Alderman Heiland, seconded by Alderman Bustos, to waive the reading of Ordinance 08-11.  Upon roll call the following voted in favor:  Heiland, Puentes, Bustos, Kelley, and Cervantes.  Motion carried.   A motion was made by Alderman Heiland, seconded by Alderman Cervantes, to adopt Ordinance 08-11 as presented.  Upon roll call the following voted in favor:  Heiland, Puentes, Bustos, Kelley, and Cervantes.  Motion carried.   RESOLUTION 08-85:  A Resolution of the City Council of the City of East Moline, Illinois, accepting the bid of and authorizing execution of an agreement with Reynolds Ford, for the purchase of an F-350 4x4 Pick-up Truck with Snow Plow, to replace the City's 1997 F-250 4X4 Pick-up Truck with Snow Plow.    A motion was made by Alderman Puentes, seconded by Alderman Cervantes, to approve Resolution 08-85 as presented.  Upon roll call the following voted in favor:  Heiland, Puentes, Bustos, Kelley, and Cervantes.  Motion carried.   RESOLUTION 08-86:  A Resolution of the City Council of the City of East Moline, Illinois, authorizing the awarding of a contract for the Babcock Sewer City Community Development Assistance Program, (CDAP) grant administration to Bi-State Regional Commission.   A motion was made by Alderman Puentes, seconded by Alderman Cervantes, to approve Resolution 08-86 as presented.    Discussion:  Alderman Kelley asked for a status report on the grant.  Mr. Kammler, Director of Engineering states that the City has received the CDAP grant, and staff has already had preliminary meetings with CDAP Officials.      Upon roll call the following voted in favor:  Heiland, Puentes, Bustos, Kelley, and Cervantes.  Motion carried.    RESOLUTION 08-87:  A Resolution of the City Council of the City of East Moline, Illinois, accepting the bid of and authorizing execution of an agreement with Professional Meters, Inc., for the installation of the Automated Meter Reading System in the amount of $491,125.00   A motion was made by Alderman Heiland, seconded by Alderman Kelley, to approve Resolution 08-87 as presented.    Discussion:   Alderman Puentes stated that although he is in favor of getting the meters, he feels a different approach could have been used for the installation of the meters; therefore he cannot support this resolution.    Alderman Kelley asked for a status report on the meters.   Mr. Lambrecht, Assistant Director of Maintenance Services, stated that the meters have been ordered we are just waiting to sign the paperwork for the notice to proceed.  Alderman Kelley than asks what is the delivery date on the meters and is it a staggered delivery or is it all at one time.  Mr. Lambrecht stated that it would be a staggered delivery.  Once the first meters are installed, Professional Meters Inc., has one year to complete the installation.    Alderman Bustos asked in what order the meters will be installed.  Will it be a cross section of the City or what?  Mr. Lambrecht states staff will try to equal it out over the City so each area is covered.  Alderman Busto also asked for a schedule regarding dates that meters will be installed in the various areas of the City.   Mayor Thodos noted that Professional Meters Inc., has one year  to complete the installations of the meters, thereafter everything will be electronic and automated.    Upon roll call the following voted in favor:  Heiland, Bustos, Kelley, and Cervantes.  The following voted to oppose:  Puentes.  Motion carried.  4-1.    COMMITTEE OF THE WHOLE (Alderman Puentes) Alderman Puentes reported that he has no items for discussion.  All items have been covered under the Consent Agenda, or by Ordinance or Resolution.   CITY STAFF COMMUNICATION: Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:   Mayor Thodos announced to the City Council and those in attendance that Dave Lambrecht has been promoted to Assistance Director of Maintenance Services.         Alderman Heiland congratulated Mr. Lambrecht on his promotion.   Alderman Moreno arrives at 7:15p.m.                                Mr. Lambrecht, Assistant Director of Maintenance Services- Mr. Lambrecht reported to the City Council that the City received approximately six (6) to (7) seven inches of rain.  Our crews responded to about sixty-five (65) calls on the 13th of September, 2008.  All but four calls were water related. Two calls were related to roots and grease.  City crews did extensive jetting and cleaning of about three impacted areas.   Mr. Drake, Director of Water & Wastewater Facilities – Mr. Drakereported to the City Council that within the next 30 days we will have a construction permit from the Illinois Environmental Protection Agency (IEPA) for improvements at the Water Treatment Plant.  Once the construction permit is received we will request bids.  Once bids are received, we anticipate bringing those bids back to the City Council for approval sometime in December, 2008.  Mr. Drake congratulated Mr. Lambrecht on his promotion and he is looking forward with him in the future, and he knows he will do a very fine job for the City.    Mr. Kammler, Director of Engineering – Mr. Kammler reported to the City Council on a new street surface treatment currently being used on 48th Avenue.  Mr. Kammler explained in detail this new heat scarification street paving process.  Mr. Kammler also reported on working with the Federal Emergency Management Agency (FEMA).  Staff has been working with FEMA for over two months.  There is close to $300,000 of estimated reimbursement for 40 sites (of work) in the City.  FEMA will reimburse75% of the cost.  Mr. Kammler thanked staff and FEMA for a job well done.      Mr. Keehner, City Administrator- Mr. Keehner congratulated Mr. Lambrecht on his promotion.  Mr. Keehner stated he has worked with him for a number of years and he is doing an excellent job.  He also informed the City Council that Mr. Lambrecht has enrolled in classes to get his Water Certificate.  There will be a retirement luncheon in honor of Bruce Willemarck on Friday, October 10, 2008 from noon to 2:30p.m. at the Engineering and Maintenance Services Facility.   Mr. Van Raes, City Planner – Mr. Van Raes gave the City Council a brief report on the flood assistance program.  Approximately twenty (20) new furnaces have been installed.  Some applicants for assistance are still in the process of submitting their invoices and work orders. The total number of participants for the program is in the upper forty's (47 to 48).  Additional details will be reported in November.    Mr. Feldt, Economic Development Director – Mr. Feldt reported that the City of East Moline hosted an Economic Development Summit on Friday, October 3, 2008.  There was a bus tour for Moody's and some of our Bond Consul and Consultants.  We toured various projects.  After the tour the Summit was held at Short Hills and we had approximately 60 participants in attendance.  Mr. Feldt stated the Summit was successful and we are looking forward to next year's Summit     Alderman Bustos – what kind of projects are you talking about that are eligible for FEMA Funds.    Mr. Kammler stated that there are a wide variety of projects that FEMA will pay 75% of the cost of repairs.  In the Quarter the Public Boat Docks, Parks Program, Sanitation Sewers, breaks that were caused because of the storm.      Alderman Luis Moreno informed the Mayor and City Council that he will not be running for re-election in the Third Ward.      FIVE-MINUTE CITIZEN PARTICIPATION Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council.    Bill Norman, 4516 4th Street B, East Moline, Illinois – Mr. Norman stated that his street is about 80% completed.   He would like to thank Mr. Kammler, the City Council, and the Mayor.      Drucilla Johnson, 1351 Morton Drive, East Moline, Illinois – Ms. Johnson congratulated Mr. Lambrecht on his promotion.  Ms. Johnson informed the City Council that Thursday October 9, 2008 is Red Cross Day in the Quad Cities.  She is a Red Cross Volunteer and is urging everyone to participate and contribute financially to the Red Cross.  This has been a very hard year for the National Office.  Ms. Johnson states she will be working the phone bank from noon to 3:30p.m. on Thursday.  Please call and give a pledge to support the Red Cross.    Saturday October 11, 2008 the Rock Island County Chapter of the NAACP will be having a Multi-Cultural "Artist Fest" at Hereford Park beginning at 10:00a.m.  The program will go until 4:00p.m.  There will be food vendors, and performances by different ethnic groups, and activities for the children.  Everyone is encouraged to come out and enjoy.   On Saturday October 25, 2008 from 1:00 to 3:00p.m. the Watertown Neighborhood Watch will be having a Halloween Party at Watertown Memorial Park located at the intersection of 8th Avenue and 17th Street.  Free food and drinks will be provided.  There will be Costume Contest and Goodie Bags.   Mayor Thodos announced that the City Council would be having an Executive Closed Session to discuss Personnel Matters.   RECESS SESSION: A motion was made by Alderman Moreno, seconded by Alderman Puentes, to recess the City Council meeting and go to the Committee-of-the-Whole meeting.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.  7:36p.m.                              Mayor Thodos calls for a break   RECONVENE SESSION: A motion was made by Alderman Puentes, seconded by Alderman Moreno, to reconvene the City Council meeting.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.  9:07p.m.   EXECUTIVE CLOSED SESSION: A motion was made by Alderman Puentes, seconded by Alderman Moreno, to go into Executive Closed Session to discuss the Personnel Matters.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.  9:07p.m.   OPEN SESSION: A motion was made by Alderman Moreno, seconded by Alderman Puentes, to return to open session.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.  10:20p.m.    ADJOURNMENT: A motion was made by Alderman Moreno, seconded by Alderman Puentes, to adjourn the City Council meeting. Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.  10:20p.m.     Minutes taken and submitted by,  ________________________ Arletta D. Holmes, City Clerk    

 

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