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Jul 30, 2014
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Aug 04, 2014 6:30 PM
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Aug 05, 2014 5:00 PM
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Aug 18, 2014 6:30 PM
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Sep 01, 2014
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Sep 02, 2014 6:30 PM
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Nov 03, 2014 6:30 PM
City Council Meeting

MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 10/06/2003

PLEDGE
Mayor Moreno led the City Council and all those present in the Pledge of Allegiance To The Flag.

ROLL CALL
Mayor Moreno called the meeting to order and directed Deputy City Clerk Kathryn VenHuizen, to call the roll, and the following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague.

CITY CLERK'S REPORT
The CAC received 26 nominations for the Citizen of the Year and the Denny Jacobs Public Service. Congratulations to Judy Belan as the Denny Jacobs Public Service Award recipient, Denny Jacobs as the Citizen of the Year recipient and Wendy Bonilla as Rotarian of the Year. The awards dinner will be held at the Q.C.Downs on October 9, 2003 at 6:00 p.m. and tickets are still available at the City Annex for $25 per person.

CONSENT AGENDA
· Approval of the City Council Minutes of September 15, 2003
· Approval of Committee Of The Whole Minutes of September 15, 2003
· Approval of Salaries in the amount of $299,980.99
· Approval of Bills in the amount of $1,855,757.70
· Approval of a check issued to Speer Financial in the amount of $9,630.84
· Approval of a check issued to Moody's Invest Services in the amount of $3,250.00
· Approval of a proclamation proclaiming October 5th - 11th as Fire Prevention Week
· Acceptance of two letters thanking the Fire Department for their efforts.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Teague.

REPORT BY MAYOR
Frogs A Hoppin Presentation - Margaret Babbitt

Margaret Babbitt, the project Coordinator gave a presentation to the Council regarding the Frogs. The auction was held on September 20th and proceeds totaled $33,400, which will go to non for profit organizations in the Quad Cities. ($10,000 will go to organizations in East Moline) Over 250 people attended the frog auction. Mayor Moreno, Alderman Meredith and Alderman Doose all expressed appreciation to all the hard work that went into this project for East Moline Centennial celebration.

Mayor Moreno informed the council he attended an open house at the Univ. of Illinois extension office on JFK. Mayor Moreno expressed his appreciation for all the activities offered at this facility.

CITY ATTORNEY
City Attorney Passed

COMMITTEE -OF-THE-WHOLE (Alderman Puentes)
Bids for Seal Coating Various Streets - Lauper

Bill Lauper informed the council that bids were received for 2003 Street Maintenance Seal Coating on September 23, 2003. One bid was received from Settle Inc. in the amount of $26,605.54 which was lower than the Engineer's estimate.

A motion was made by Alderman Kelley, seconded by Alderman Puentes to accept the low bid from Settle Inc. for seal coating various streets in the amount of $26,605.54. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Teague.

Bids for Riverfront Bike Path & Welcome Center in the Quarter - Lauper Bill Lauper informed the Council that bids were received for the Riverfront Bike Path & Welcome Center on October 3, 2003. Five bids were received with Brand Construction Co being the low bidder at $1,403,572.00.

Discussion was held regarding the city portion of this expense. Grant money is being received for 80% of the project and another 10% from the DNR for the bike path portion. Mr. Hughes informed the Council that the project requires $260,000 of city funds budgeted out of Riverfront TIF from bond proceeds.

A motion was made by Alderman Moreno, seconded by Alderman Kelley to accept the low bid from Brandt Construction for the Riverfront Bike Path & Welcome Center in the amount of $1,403,572. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Teague.

Approval of Preliminary Property Tax - Hughes
Jim Hughes informed the Council that they need to pass a preliminary property tax tonight. This amount is a starting point only and can be modified. The official tax levy ordinance can not be adopted for 30 days. Mr. Hughes informed the Council that further discussion on the tax levy would take place in the next COW meeting.

A motion was made by Alderman Puentes, seconded by Alderman Doose, to set the preliminary tax levy at 4.1 million dollars with more discussion and modifications to be made. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Teague.

Vehicle Purchase; Dump Truck - Willemarck
Bruce Willemarck informed the Council that bids were received to replace a 1992 dump truck with salt spreader, which is to be a trade-in with purchase. The low bidder was Reynolds Ford for $29,639.93. This is a budgeted expense from, Water Distribution, Motor Pool Purchase.

A motion was made by Alderman Doose, seconded by Alderman Kelley to approve the purchase of a new Dump Truck with Spreader from Reynolds Ford in the amount of $29,639.93 with trade. Upon roll call the following Aldermen voted in favor: Moreno, Doose, Meredith, Kelley and Teague. Opposed: Alderman Heiland and Puentes. Motion carried 5-2.

Vehicle Purchase; Dump Truck - Willemarck Bruce Willemarck informed the Council that bids were received to replace a 1994 dump truck with salt spreader, which is to be a trade-in with purchase. The low bidder was Reynolds Ford for $28,889.83. This is a budgeted expense from, Street Department, Motor Pool Purchase.

A motion was made by Alderman Kelley, seconded by Alderman Teague, to approve the purchase of a new Dump Truck with Salt Spreader from Reynolds Ford in the amount of $28,889.83 with trade. Upon voice vote the following Aldermen voted in favor: Moreno, Doose, Meredith, Kelley and Teague. Opposed: Alderman Heiland and Puentes. Motion carried 5-2

Vehicle Purchase; Pick Up Truck - Willemarck
Bruce Willemarck informed the Council that bids were received for one 4x4 pickup truck to replace a 1985 Ford E-150 Cargo Van, which will be used as a trade-in. The low bidder was Reynolds Ford for $16,485.43, This is a budgeted expense from Sewer Collection Department, Motor Pool Purchase.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to approve the purchase of a new 4x4 pick up truck from Reynolds Ford in the amount of $16,485.43 with trade.. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley and Teague. Opposed: Alderman Heiland and Puentes. Motion carried 5-2

CITY STAFF COMMUNICATIONS
Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Departments.

Chief Freeman: Trick or Treat will be October 31 from 5 - 8 PM

Lauper: 13th Avenue is open by Deere but still needs striping.

Keehner: The City, Redeem & Terracon entered the Quarter into a contest for natural recreation for Brownfield Redevelopment

DeFrance: 3 replacement firefighters will be through with the Academy and graduate this month. Reminded everyone this is fire prevention week

Verdick: Reminded the council members to provide the top 5 problems in each ward for code violations.

Hughes: Annual audit is complete. The Internal Audit committee reviewed the draft. Still maintained the A3 bond rating.

Piatt: Employee who had been out ill has returned to work. Possible opening at Sewer Plant due to a water plant vacancy and an employee who had been temporarily assigned.

Doose: Thanked the Mayor for a great Marathon.

FIVE-MINUTE AUDIENCE PARTICIPATION
Mayor Moreno gave member of the audience the opportunity to address the City Council.

Dave Nowack: Asked a question regarding the Quarter and the construction of Cottage Grove taking out the ballfield. Mr. Verdick responded that this was in the plans for that area. Mr. Nowack also asked that the park board be involved in the planning of the new sports complex. Mr. Verdick responded with the information that any sports complex would be privately owned and operated as things stand now.

Bill Norman: Wondering if something could be done up by UT, the 13th street Island to turn right, to better mark this. Lauper said this was State but would check into it.

Tony Banaszek: Distributed a letter from EM Main Street regarding fall decorating of the downtown. A motion was made by Alderman Meredith, seconded by Alderman Moreno, to concur with this request. Upon voice vote all those in attendance voted in favor.

ADJOURNMENT
A motion was made by Alderman Moreno, seconded by Alderman Doose, to adjourn. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Teague. 7:25 p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

 

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