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City Council Meeting

MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 10/02/2006

PLEDGE
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

ROLL CALL
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Gary Kelley, and Gary Westbrook. Absent: Alderman Meredith.

CITY CLERK’S REPORT
City Clerk Holmes reported that petitions for the 2007 Municipal Election for Alderman races in Wards 2nd, 4th and 6th are still available in the City Clerk’s Office or the Finance Office. Deadline is December 18, 2006. We have received 13 nominations for the Citizen of the Year and the Denny Jacobs Public Service Award. The selection committee will be meeting on October 6th. The recipients of these awards will be announced at the next City Council meeting.

ADDITIONS/CORRECTIONS TO AGENDA
None

CONSENT AGENDA
City Clerk Holmes read the Consent Agenda that included the following items:
1. Approval of the City Council Minutes of September 18, 2006
2. Approval of the Committee- of- the- Whole Minutes of September 18, 2006
3. Approval of Salaries in the amount $323,206.26
4. Approval of Bills in the amount of $1,055,326.25.
5. Approval of Handicapped Parking at 1339 19th Street to post sign.
6. Approval to direct Human Resources to advertise for a full time Chemist/Pretreatment Position.

A motion was made by Alderman Moreno, seconded by Alderman Puentes, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes. Motion carried.

REPORT BY THE MAYOR
PROCLAMATIONS
Fire Prevention Week – October 8th – 14th, 2006
Mayor Thodos read and presented Chief DeFrance with the proclamation proclaiming October 8th, through October 14th, 2006 as Fire Prevention Week in the City of East Moline. Mayor Thodos urged all the people of East Moline to heed the important safety messages of Fire Prevention Week 2006, and to support the public safety efforts of the East Moline Fire Department.

Mayor Thodos reported that the Illinois Municipal League (IML) Conference and Tax Increment Finance (TIF) Conferences were held in Chicago from September 28 through October 1st 2006. City Clerk Arletta Holmes, Finance Director Jim Hughes, Alderman Westbrook, Attorney Phares, Deputy City Clerk Richard Van Raes, and Mayor Thodos were in attendance. The various sessions were very informative and networking with other municipalities, elected, and government officials from the State of Illinois.

Alderman Westbrook: Thanked the citizens of East Moline, Mayor Thodos, and the City Council for allowing him the opportunity to attend both conferences. He stated he received a lot of information that will be very useful.

Attorney Phares: There was one session with regard to Council Procures. Stewart Diamond made a presentation about a new Act that authorizes Electronic Attendance at City Council meetings. Attorney Phares noted that the same presentation was made at the Clerk’s Session the City Attorney will bring back to the Committee of the Whole, a proposed ordinance, which would permit Electronic Attendance at Council meetings and we will bring that back to the Committee of the whole.

The Mayor stated two other issues were discussed as far as keeping constituents notified of City Council business on a regular basis: newsletter and televised Council meetings. Other municipalities in the Quad Cities do televise their Council and Committee meetings, this is another opportunity for citizens to be able to see Council meetings.

CITY ATTORNEY
ORDINANCE 06-23: An Ordinance authorizing the Issuance of Waterworks and Sewerage Revenue Bonds of the City of East Moline, Rock Island County, Illinois, in aggregate principal amount not to exceed $39,500,000, for the purpose of paying the cost of improving and extending the combined Waterworks and Sewerage System of the City; providing for the Publication of Public Notice of Intent to Issue such Bonds; Repealing Ordinance Number 06-17; and Concerning Related Matters.

Finance Director Jim Hughes gave the background information on Ordinance 06-23 and Ordinance 06-24. These are primarily the same Ordinances that were passed on September 18th. The Ordinances have been changed from $40,000,000 to $39,500,00 so we could tell the Ordinances apart. These Ordinances were published on September 26th, 2006, but due to an omission of the signature line for the circulators of the petition they will be published again. This petition is subject to a “back door” referendum.

The petitions will be available in the City Clerk’s Office on the date of publication. Mr. Hughes noted that if the petitions were circulated he would strongly urge residents not to sign them. If passed, it would only mean higher interest rates forthe City when selling bonds.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to waive the reading of Ordinance 06-23. Upon roll call the following voted in favor: Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes. Motion carried.

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adopt Ordinance 06-23 as presented. Upon roll call the following voted in favor: Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes. Motion carried.

ORDINANCE 06-24: An Ordinance authorizing the Issuance of General Obligation Alternate Bonds (Waterworks and Sewerage System Alternate Revenue Source) of the City of East Moline, Rock Island County, Illinois, in an aggregate principal amount not to exceed $39,500,000, for the purpose of paying the cost of improving and extending the Waterworks and Sewerage System of the City; providing for the Publication of such Bonds and providing for Public Notice of the Hearing; Repealing Ordinance Number 06-18 and Concerning Related Matters..

A motion was made by Alderman Doose, seconded by Alderman Kelley, to waive the reading of Ordinance 06-24 as presented. Upon roll call the following voted in favor: Moreno Doose, Kelley, Westbrook, Heiland, and Puentes. Motion carried.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Ordinance 06-24 as presented. Upon roll call the following voted in favor: Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes. Motion carried.

RESOLUTION 06-45: A Resolution amending Resolution No. 05-47 providing for a feasibility study on the designation of an area as a Redevelopment Project Area; Ratifying and Confirming Actions Previously Taken; and Concerning Related Matters.

City Administrator Rich Keehner gave the background information on Resolution 06-45.

A motion was made by Alderman Doose, seconded by Alderman Puentes, to adopt Resolution 06-45 as presented. Upon roll call the following voted in favor: Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes. Motion carried.

RESOLUTION 06-46: A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of a Water Tower Lease Between the City of East Moline, Illinois and iPCS Wireless, Inc.

Attorney Phares gave background information on Resolution 06-46. This Water Tower is a lease for the Water Tower at Weiman Park as previously approved by committee.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to adopt Resolution 06-46 as presented. Upon roll call the following voted in favor: Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes. Motion carried.

RESOLUTION 06-47: A Resolution of the City Council of the City of East Moline, Illinois, authorizing approval of the Removal of the Sum of $37,500 from Fund 70, and Further authorizing Payment of the Sum of $37,500 to BI-State Regional Commission in return for Participation in its Revolving Loan Fund Pool for Economic Development Loans up to $100,000 as previously approved by committee.

A motion was made by Alderman Puentes, seconded by Alderman Doose, to adopt Resolution 06-47 as presented. Upon roll call the following voted in favor: Moreno,Doose, Kelley, Westbrook, and Puentes. Opposed: Alderman Heiland. Motion carried. 5-1.

RESOLUTION 06-48: A Resolution of the City Council of the City of East Moline, Illinois, approving the bid of The National Bank for a $300,000 loan to fund the engineering fees required to complete the Water, Sewer, and Drainage Project to begin in the spring of 2007, in City of East Moline, Illinois.

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adopt Resolution 06-48 as presented. Upon roll call the following voted in favor: Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes. Motion carried.

RESOLUTION 06-49: A Resolution of the City Council of the City of East Moline, Illinois, authorizing McClure Engineering Associates, Inc. to develop construction plans and oversee the construction project of the Mississippi and Sugar Creek Levee Improvements in the City of East Moline, Illinois.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Resolution 06-49 as presented. Upon roll call the following voted in favor: Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes. Motion carried.

RESOLUTION 06-50: A Resolution the City Council of the City of East Moline, Illinois, authorizing execution of an agreement for professional services with McClure Engineering Associates, Inc. to Assess the Drainage problems in the Ravines within the City of East Moline, Illinois, and to Develop Plans and Specifications for Repairs and Maintenance of the four major Watersheds in the City of East Moline.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Resolution 06-50 as presented. Upon roll call the following voted in favor: Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes. Motion carried.

RESOLUTION 06-51: A Resolution of the City Council of the City of East Moline, Illinois, to enter into an Economic Development Loan with Quad City Engineering Company, Inc.

Attorney Phares: This proposal is for a loan in the amount of $60,000 at an interest rate of four percent (4%) over a five-year amortization period with a personal guarantee by the owner. This loan proposal was approved by the Economic Development Commission and by the Committee-of-the-Whole.

Mr. Roger Dollslager was in attendance and addressed the City Council. Mr. Dollslager gave an overview of the history of his Company, and his plans for expansion answered question and addressed concerns.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Resolution 06-51 as presented. Upon roll call the following voted in favor: Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes. Motion carried.

RESOLUTION 06-52: A Resolution of the City Council of the City of East Moline, Illinois, approving and accepting a proposal of H. Coopman Trucking and Excavation, Inc. for the Demolition of the Building Located at 734 20th Street, East Moline, Illinois.

Mr. Motzer stated that this bid includes the demolition and clearing of thefoundation. This is based on the recommendation of McClure Engineering.

Alderman Moreno asked if there is any recourse for the City to collect from the owner of the property for reimbursement of the demolition cost. Attorney Phares explained what procedures that the City would have to take to get reimbursed for the cost of the demolition.

A motion was made by Alderman Westbrook, seconded by Alderman Kelley, to adopt Resolution 06-52 as presented. Upon roll call the following voted in favor: Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes. Motion carried.

OTHER
Final Plat – Triumph Subdivision (Mr. Van Raes)
The project is generally located north and south of Barstow Road, East of 172nd Street. The plat is classified as a minor subdivision (3 lots) with no new infrastructure construction at this time. The plat reconfigures the property line for the real estate (seven lots into three lots). All property on this plat is under the same ownership.

The Final Plat is now forwarded to the City Council for approval.

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to approve the final plat for the Triumph Subdivision as presented. Upon roll call the following voted in favor: Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes. Motion carried.

COMMITTEE OF THE WHOLE (Alderman Westbrook)
Alderman Westbrook has no items for discussion. All other items have been covered under the Consent Agenda or by Ordinance or Resolution.

Alderman Heiland:On August 21, 2006 at the Committee-of-the-Whole meeting discussion was held regarding Traffic Control on 15th Avenue & 3rd Street. At that meeting it was suggested that parking on one side of the street be eliminated as it might alleviate the problem. After polling the neighborhood that idea was rejected.

Chief Moreno: The City of East Moline has been awarded a grant in excess of $70,000 from the Illinois Department of Transportation (IDOT) to be used for Traffic Enforcement, beginning October 1, 2006. One portion of the grant is specifically for speed enforcement and other moving violations. The Police Department has decided that this area, along with some of the targareted areas, is a priority for this grant money. Citizens will see more increased activity in those areas.

CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on their Departments.

Mr. Drake: Informed the City Council that the Portable Generator for the 21st Street pumping station will be delivered tomorrow. This was made possible by a grant from Senator Mike Jacobs Office.

Chief Moreno: Informed the City Council that Halloween hours have been set for the Illinois Quad City area. Tuesday, October 31st trick or treat hours will be from 5:00p.m. to 8:00p.m.

Mr. Mayhew: Informed the City Council that they will be reconstructing the Rail Road Crossing at 7th Street.

Mr. Keehner: Informed the City Council that as the result of some questions regarding homes to be demolished, I have asked our Inspection Department to assemble information about the various homes that the City would like to demolish. Within the next two (2) weeks binders will be providing showing the Aldermen what homes in our community needs our attention including the one on 16th Avenue going west and the one on 15th Avenue going east.

Mr. Motzer: Informed the City Council that we have about fourteen (14) homes in need of being demolished.

Mr. Hughes: Reported to the City Council that the Demolition Fund has about $34,000 left.

Alderman Moreno: Reported to the City Council that the 8th Street Tot Lot renovation is completed. The resurfacing is completed and the next step is the fence. He thanked Ms. Drucilla Johnson and the Watertown Neighborhood Watch Group and volunteers who helped.

Mr. Willemarck: Informed the City Council that construction at Mitchell Park, and Radden Park are very close to being finished.

FIVE- MINUTE CITIZEN PARTICATION
Mayor Thodos gave members of the audience the opportunity to address the City Council.

Drucilla Johnson 1351 Morton Drive, East Moline, Il.Ms. Johnson reported that the 8th Street Tot Lot is completed. Thanked the City Council, Mayor, Senator Mike Jacobs Office for providing grant Moines. Special thanks to Aldermen Westbrook, Kelley, and Doose for their support and efforts throughout the project and all our volunteers. Ms. Johnson stated that the City of East Moline has the best city workers in Western Illinois and Eastern Iowa, they worked non-stop from 8:00a.m. until the job was completed.

ADJOURNMENT
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adjourn the City Council meeting. Upon roll call the following voted in favor: Moreno, Doose, Kelley, Westbrook, Heiland, and Puentes. Motion carried.7:13p.m.
Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

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