MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS
OCTOBER 1, 2007 AT 6:30P.M.
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.
ADDITIONS/CORRECTIONS TO AGENDA
CITY CLERKS REPORT
City Clerk Holmes passed.
City Clerk Arletta D. Holmes read the Consent Agenda that included the following:
a) Approval of the City Council Minutes of September 17, 2007
b) Approval of the Committee -of- the-Whole Minutes of September 17, 2007
c) Approval of Salaries in the amount of $346,618.44
d) Approval of Bills in the amount of $932,738.63
A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to approve the Consent Agenda as presented. Upon roll call, the following voted in favor: Kelley, Cervantes, Westbrook, Heiland, Puentes, Moreno, and Bustos. Motion carried.
REPORT BY THE MAYOR
Mayor Thodos read and presented to Greg Eldon, President of IAFF a proclamation, proclaiming the Week of October 7th through October 13th, 2007 as Fire Prevention Week. The City of East Moline urge all citizens of East Moline to heed the important safety messages of Fire Prevention Week 2007, and support the many public safety activities and efforts of the East Moline Fire Department. Mr. Eldon address the City Council and gave a brief overview of the importance of Fire Prevention Week he also thanked the Mayor and City Council for their support of this effort.
Mayor Thodos received a letter from Gary Claerhout, proposing a change in speed limits in school zones to 15 mph during the entire school day. New warning signs will be needed in the center and on the side of the street that indicate where a school zone begins and ends. Mayor Thodos passed this letter on to the Police Department.
Mayor Thodos received a request from Bob Davis of the Exchange Club of the Quad Cities. The Exchange Club for their 2008 project would like to maintain the landscaping around the Welcome Sign on the one-way (1st Street) entrance coming into the City of East Moline. The Club will plant flowers, weed, fertilize and water during the summer of 2008.
Mayor Thodos received an invitation from the City of Silvis to attend the Re-dedication of the Hero Street U.S.A. Veterans Memorial Monument to be held on Saturday October 6th at 11:00a.m. Everyone is welcome to attend.
Mayor Thodos informed the City Council that he has received "Lock-up Warrant" from Muscular Dystrophy Associated (MDA) and will need to raise "bail" (contributions) to get out of "jail". Bail money will benefit MDA's local patient service programs.
City Attorney Phares presented the following Ordinances and Resolutions:
ORDINANCE 07-17: An Ordinance Amending Title 1, Chapter 4, Section 1-4-1, Entitled "General Penalty", of the City Code of the City of East Moline, Illinois of 1974 As Amended.
A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to waive the reading of Ordinance 07-17. Upon roll call the following voted in favor: Kelley, Cervantes, Westbrook, Heiland, Puentes, Moreno, and Bustos. Motion carried.
A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to adopt Ordinance 07-17 as presented. Upon roll call the following voted in favor: Kelley, Cervantes, Westbrook, Heiland, Puentes, Moreno, and Bustos. Motion carried.
RESOLUTION 07-66: A Resolution of the City Council of the City of East Moline, Illinois, Authorizing the Police Chief to dispose of, as surplus property, the 1998 Ford Expedition seized in 2004 and subsequently awarded to the Police Department.
A motion was made by Alderman Puentes, seconded by Alderman Westbrook, to adopt Resolution 07-66 as presented. Upon roll call the following voted in favor: Kelley, Cervantes, Westbrook, Heiland, Puentes, Moreno, and Bustos. Motion carried.
RESOLUTION 07-67: A Resolution of the City Council of the City of East Moline, Illinois, Authorizing the Execution of a Retirement Agreement between the City of East Moline, Illinois, and Bruce Willemarck.
Alderman Bustos asked if there was a status report from the committee that was contacting other communities for their retirement policies. Mr. Keehner informed the Council that the information has been given to City Attorney Phares to work out the resolution and to provide consistency so there will be no need for closed sessions. When the policy is finalized, City Attorney's Office will contact staff within the next few days' staff will bring it to the City Council. Staff believes it is consistent with what other cities do. Staff has also contacted the City of Moline, and the City of Rock Island. Neither one of them has any standardized policies for retirement, other than what is similar to what Mr. Willemarck has put before us.
A motion was made by Alderman Heiland, seconded by Alderman Puentes, to adopt Resolution 07-67 as presented. Upon roll call the following voted in favor: Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno. Opposed: Bustos. Motion carried. 6-1.
Direction to proceed with Codification and Adoption of Storm Water Control Ordinance (Mr. Kammler)
The City Council should have received a memo dated September 26, 2007, which was a summary of the status of this process. Pursuant to the recommendations that were made at the first meeting in September, the Engineering Department sent out 359 letters soliciting comments on the Storm Water Control Ordinance to local contractors, builders, realtors, engineers, developers and individuals involved in development. To date we have received only two (2) phone calls with questions on the ordinance. These were quickly answered. No written comments were received and nineteen (19) letters were returned as undeliverable. City Attorney Phares and Mr. Kammler believe the ordinance is ready for submission to the City Council. Attorney Pares, with the City Council's direction, will proceed to codify the ordinance for approval.
Mayor Thodos informed the City Council that a Commission would need to be created as an oversight Commission for anyone wishing to obtain a variance to the ordinance that is being adopted. The Commission will consist of six (6) members and they must be East Moline residents. The commission will be similar in nature to the Zoning Board of Appeals. The appointments will be two (2) years (staggered terms). If anyone is interested in serving contact the Mayor's office. Additional discussion was held with regards to language changes.
A motion was made by Alderman Puentes, seconded by Alderman Heiland, to direct the City Attorney to codify the Storm Water Control Ordinance for presentation at the next City Council meeting. (October 15, 2007). Upon roll call the following voted in favor: Kelley, Cervantes, Westbrook, Heiland, Puentes, Moreno, and Bustos. Motion carried.
COMMITTEE OF THE WHOLE (Alderman Cervantes)
Alderman Cervantes had no items for discussion. All items have been covered under the Consent Agenda, or by Ordinance or Resolution.
CITY STAFF COMMUNICATION:
Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:
Ø Bruce Willemarck, Director of Maintenance Services – Informed the City Council that the City of Moline has signed a ten (10) year contract agreement with Midland Davis Corporation for Curbside Recycling effective March 31, 2008. Mr. Willemarck gave a brief summary of the agreement between the City of Moline and Midland Davis Corporation. This will be a mandatory recycling program and each resident will pay a monthly fee of $2.56 for this service. Each resident will receive a free 48-gallon container. Acceptable recyclable items will be paper, plastic, and metal. After much discussion Mr. Willemarck was asked to gather additional information and bring this issue to the Committee-of-the-Whole within the next 30 days for further discussion. Mr. Willemarck also reported that the striping of 16th, through 18th Avenue has begun.
Ø Leath "Chip" Drake, Director of Water & WW Facilities- Advised the City Council on the Bar Screen projects. It is 85% to 90% complete on the "shop drawing process". The contractor is scheduled to be on site within the next three weeks. This project is scheduled to be completed by February of 2008. The Bi-State Regional Commission is currently soliciting bids for chemicals for the Water and Wastewater Treatment Plants. Once those bids are received, this information will be brought back to the City Council.
Ø Captain William DeVrieze, - Halloween will be observed on Wednesday, October 31, 2007."Trick or Treat" hours in the City of East Moline will be between 5:00p.m. until 8:00p.m.
Ø Tim Kammler, Director of Engineering, Reported to the City Council on the status of the various construction projects. The Sanitary Sewer Slip Lining program is completed and staff is very pleased with the outcome. The Alley Surfacing and Resurfacing project is expected to be completed within the next 2 weeks. Staff will continue to work with the contractor on punch list items. The Ravine Strom Sewer Replacement project should begin this week. Mr. Kammler reported that he had the opportunity to discuss with Illinois Department of Transportation (IDOT) regarding the state of many of our streets and frontage roads that are shared jurisdiction. (Kennedy Dr., Archer Dr., Illinois 92 & 84, Avenue of the Cities, and the Frontage Roads). The City of East Moline is responsible for maintenance and plowing and IDOT is responsible for major upgrades to the roads. IDOT has agreed to pave both of the Cities primary roads Avenue of the Cities from 7th Street to Archer Drive (2008/2009), and next year IDOT is planning on paving the frontage road along the south side and in 2009 probably the north side. Additional discussion was held on other improvements in which IDOT could assist the City.
Ø Fire Chief DeFrance- Informed the City Council the theme for this year Fire Protection Week is "Practice Your Plan". Firefighters will go into the schools and talk with the students about the importance of having an escape plans, practicing their escape route, and having a designated meeting place once outside of the home.
Ø City Planner, Richard Van Raes - Reported to the City Council that a copy of the first draft of the Iron Wood Villas at Short Hills will go before the Plan Commission next week. Mr. Van Raes expects to present the results at the next City Council meeting.
Ø Mayor Thodos- Informed the City Council that an article was in the Dispatch and Quad City Times inaccurately reported that United Township High School (UTHS) students are behind Moline, Rock Island, and Davenport in attaining higher education. After some researching the incorrect data has been corrected. UTHS is still behind Pleasant Valley and Bettendorf High Schools. However eighty-three percent of UTHS realize that higher education is a must. Superintendent Jay Morrow has been given the corrected information.
FIVE-MINUTE CITIZEN PARTICIPATION
Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council.
Ed DeJaynes, 941- 14th Avenue East Moline, Illinois – Mr. DeJaynes informed the City Council that on October 19, 2007 his organization would like to have a Car Show ("Cruise In"). This would be a fundraiser with the money going to Victims of Violent Crimes. We are requesting that all fees be waived for this event and 7th Street be blocked off during this event. Additional discussion was held on the various aspects of this event. It was the consensus that Mr. DeJaynes be allowed to have the fees waived.
A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to recess the City Council meeting and convene the Committee-of-the-Whole. Upon roll call the following voted in favor: Kelley, Cervantes, Westbrook, Heiland, Puentes, Moreno, and Bustos. Motion carried. 7:28p.m.
(Mayor calls for a break)
A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to reconvene the City Council meeting. Upon roll call the following voted in favor: Kelley, Cervantes, Westbrook, Heiland, Puentes, Moreno, and Bustos. Motion carried. 7:58p.m.
A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to go into closed session to discuss Fraternal Order of Police (F.O.P.) Contract Negotiations. Upon roll call the following voted in favor: Kelley, Cervantes, Westbrook, Heiland, Puentes, Moreno, and Bustos. Motion carried. 8:05p.m.
A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to return to open session. Upon roll call the following voted in favor: Kelley, Cervantes, Westbrook, Heiland, Puentes, Moreno, and Bustos. Motion carried. 8:20p.m.
Mayor Thodos reported no action taken in Closed Session.
A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to adjourn the City Council meeting. Upon roll call the following voted in favor: Kelley, Cervantes, Westbrook, Heiland, Puentes, Moreno, and Bustos. Motion carried. 8:20 p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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