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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 09/18/2006

PLEDGE
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

ROLL CALL
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Gary Westbrook.

CITY CLERK’S REPORT
City Clerk Holmes announced that petitions for the 2007 Municipal Election for the 2nd, 4th and 6th Ward Aldermen would be available in the City Clerk’s Office or the Finance Office beginning tomorrow, September 19, 2006 at 7:00a.m.

ADDITIONS/CORRECTIONS TO AGENDA
None

Alderman Puentes arrived at 6:36p.m.

CONSENT AGENDA
City Clerk Holmes read the Consent Agenda that included the following items:
1. Approval of the City Council Minutes of September 5, 2006
2. Approval of the Committee- of- the- Whole Minutes of September 5, 2006
3. Approval of Salaries in the amount $310,906.74
4. Approval of Bills in the amount of $477,750.89

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley, and Westbrook. Motion carried.

REPORT BY THE MAYOR
PROCLAMATIONS
2006 Mayors’ National Dollar Wise Campaign
Mayor Thodos introduced Ms. Debbie Bartman from the University of Illinois Extension Service. Mayor Thodos read, and presented Ms. Bartman with the proclamation proclaiming September 25th through September 30, 2006 as “Dollar Wise” Week in the City of East Moline, Mayor Thodos urged all citizens in our community to participate and become acquainted with the Quad City Dollar Wise Partnership. Ms. Bartman was given the opportunity to address the City Council. She then gave a brief overview of the program and purpose of the “2006 Dollar Wise Week”. Ms. Bartman thanked the Mayor and City Council for the proclamation and invited them to participate in the upcoming Breakfast event that they will be hosting on Tuesday, September 26, 2006.

National Family Week – November 19th through November 25th, 2006
Mayor Thodos read a proclamation proclaiming the week of November 19th through November 25th, 2006 as National Family Week Connections Count. There was no one in attendance to accept this proclamation.

CORRESPONDENCE:
Mayor Thodos received a letter from the East Moline Police Pension Board dated September 8, 2006, requesting that the city levy be increased from $516,949 to$601,468.This is solely for Police Pensions.Currently our police pension is not 100% vested. It is about 72% vested, which is although not perfect it is better thanwhere othermunicipalities are.This is the Police Pension Board’s request for direction from the City Council.

Mayor Thodos advised the Council that he received a letter from Lauren Bozwell-Loftin, President of the NAACP (National Association For The Advancement of Colored People) Rock Island County Chapter, announcing they will be hosting the 2006 Harvest Festival in the City of East Moline on October 7, 2006. The Harvest Festival is a multi-cultural event that will allow the citizens of the Quad-Cities to embrace and celebrate the cultural, racial, and ethnic diversity within the area. This event will be held at Hereford Park in East Moline from 11:00a.m. to 4:00p.m. Throughout the day there will be live performances and presentations from area ethnic organizations such as the Riverbend Scottish Highlanders and food and crafts that are representative of the Quad-Cities population.

Mayor Thodos reported that he received a letter from the East Moline Foursquare Church located at 900 Avenue of the Cities. They will be celebrating their Seventy-Fifth (75) Anniversary on November 12, 2006. They extend an invitation to everyone here at the Council to attend the services at 10:30a.m. to be followed by dinner at the church annex.

Mayor Thodos reported he has been notified by Alderman Cervantes from the City of Silvis that on October 7, 2006 The City of Silvis will be holding a rededication ceremony for the Hero Street Memorial Street Park. The ceremony will be marking the 35th year of the park. It has been researched and documented by the Department of Defense in Washington D.C., that there is no other street of comparable size that has had as many men and women serve in the Armed Forces. Of these 110 or more military men and women, six of them were killed in action during WWII, and two were killed during the Korean War. Mayor Lyle Lohse and the Silvis City Council members has extended and invitation for the City of East Moline, to celebrate with them on October 7, 2006 at 11:00a.m. at the Hero Street Monument.

Mayor Thodos announced United Township High School (UTHS) Homecoming Parade would take place on Friday September 22, 2006 at 1:30p.m. Alderman Meredith sent out e-mails as reminders regarding participation in the parade, if interested we need to know as soon as possible, there are some car dealerships who have offered to provide convertibles. The theme this year is “Greased Lighting”.

Mayor Thodos reported that he has received a letter from Community Caring Conference. Each year for the past thirteen years, the Community Caring Conference has sponsored a Community Hero Awards Banquet. This event honorspeople and organizations throughout the community that have made an outstanding contribution through their organization or individual deed. If you are aware of a person or a group that you feel is worthy of this honor, please fill out a nomination form. Awards Banquet will be held on Friday, October 27, 2006, beginning at 6:00p.m. at Blackhawk State Park Lodge in Rock Island. Nomination forms will be available in the City Clerk’s Office.

Mayor Thodos advised the City Council on the following: We are partnering with other communities to demonstrate wireless communications here in the Quad Cities, and specifically for the City of East Moline. The main application would be forthe emergency responders communication, but with commercialapplications that would bea benefit to the City of East Moline. Eddy Boggs, the originator of project, reports thatour tests are primarily coming back positive.We have devices all over the Quad Cities, on Water Towers, Roofs of Hospital Buildings and on top of the La Claire Hotel.This is asix (6) month project that has not been fully tested. All of the problems have not been corrected. Initial findings are that it is working as good or better than expected. Contact Eddy Boggs I. T. Department if you would like more information.

CITY ATTORNEY
ORDINANCE 06-17: An Ordinance authorizing the Issuance of Waterworks and Sewerage Revenue Bonds of the City of East Moline, Rock Island County, Illinois, in aggregate principal amount not to exceed $40,000,000, for the purpose of paying the cost of improving and extending the combined Waterworks and Sewerage System of the City.

Finance Director Jim Hughes gave the background information on Ordinance 06-17.

A motion was made by Alderman Heiland, seconded by Alderman Kelley, to waive the reading of Ordinance 06-17. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adopt Ordinance 06-17 as presented. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.

ORDINANCE 06-18: An Ordinance authorizing the Issuance of General Obligation Alternate Bonds (Waterworks and Sewerage System Alternate Revenue Source) of the City of East Moline, Rock Island County, Illinois, in an aggregate principal amount not to exceed $40,000,000, for the purpose of paying the cost of improving and extending the Waterworks and Sewerage System of the City.

Finance Director Jim Hughes gave the background information on Ordinance 06-18.

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to waive the reading of Ordinance 06-18 as presented. Upon roll call the following voted in favor: Puentes, Moreno Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adopt Ordinance 06-18 as presented. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.

ORDINANCE 06-19: An Ordinance adopting a Revise Future Land Use Map of the City of East Moline, Illinois, attached to be made a part of the Comprehensive Plan of the City of East Moline, Illinois of July 6, 1999 And As Amended.

City Planner Richard Van Raes, gave the background information on Ordinance 06-19.
He indicated that this is an amendment to the City’s Comprehensive Plan (adopted in 1999). There will be more amendments in the near future in order to keep the plan current.

A motion was made by Alderman Heiland, seconded by Alderman Kelley, to waive the reading of Ordinance 06-19. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Ordinance 06-19 as presented. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.

ORDINANCE 06-20: An Ordinance amending Section 1-25-1 Entitled “Depositories”, of Chapter 25, Entitled “Depositories”, of Title 1, Entitled “Administrative”, of the City Code of the City of East Moline of 1974, And As Amended.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to waive the reading of Ordinance 06-20. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adopt Ordinance 06-20 as presented. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.

ORDINANCE 06-21: An Ordinance amending Section 6-4-2 Entitled “Dangerous Animals” of Chapter 4 Entitled “Animals”, of Title 6, Entitled “Police Regulations”, of the City Code of the City of East Moline of 1974, As Amended.

Attorney Phares: At the Committee-of-the-Whole we did have a preliminary draft of this Ordinance. We have added additional amendments to the revised Ordinance as submitted by the Police Department and the Community Service Officer. The entire Ordinance is now revised and approved by the Police Department.

The purpose of the amended Ordinance is to provide for a more comprehensive procedure for dealing with dangerous and vicious animals. This Ordinance is closer to the ordinance adopted by the City of Moline, which permits the determination of vicious animals by administrative procedure, rather than a court procedure that would involve a jury trial.

This procedure has to be approved by the various Animal Control Agencies within the Illinois Quad Cities. We are working towards a more uniform approach since we are dealing, for the most, part with one Animal Control Facility operated by Rock Island County.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to waive the reading of Ordinance 06-21. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to adopt Ordinance 06-21 as presented. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.

ORDINANCE 06-22: An Ordinance of the City Council, of the City of East Moline, Illinois, amending Chapter 5, Entitled.” Dogs and Cats”, of Title 6, Entilited “Police
Regulations”, of the City Code of the City of East Moline, of 1974, As Amended.

Attorney Phares: This Ordinance is being proposed by the Community Service Officer in order to update the City’s ordinance to be in accord with the Rock Island County Control Ordinance, with regards to standards, adequate shelter and protection from the weather with regards to the Illinois State Humane Care for Animals Act. This ordinance is recommended for adoption by the Police Department.

A motion was made by Alderman Heiland, seconded by Alderman Kelley, to waive the reading of Ordinance 06-22. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.

A motion was made by Alderman Moreno, seconded by Alderman Heiland, to adopt Ordinance 06-22 as presented. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.

OTHER
PRELIMINARY PLAT – McKINLEY HILL ADDITION (Mr. Van Raes)
On June 7, 2004, The City rezoned the area around the former school building to R-5, Multifamily Residence District. Developer Robert Simmons has converted the building into sixteen (16) apartments. This area is shown on the plat as lot number nine (9). The remainder of the school property retains the R-3, One and Two Family Residence District zoning, At this time the developer projects only single family residences to be constructed in the addition.

On August 22, 2006, Mr. Simmons gave a detailed description of the project to the Plan Commission. On September 12, 2006, the Plan Commission reviewed and approved the Preliminary Plat for the McKinley Hill Addition.

The Preliminary Plat is now being forwarded to the City Council for approval.

Discussion was held regarding ingress and egress for emergency vehicles and the use and placement of fire hydrants.

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to approve the Preliminary Plat of the McKinley Hill Addition. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley Westbrook, and Heiland. Motion carried.

TIMBER POINTE SECOND ADDITION (REVISED) (Mr. Van Raes/ Mr. Mayhew)
On June 6, 2005 the City Council approved annexation of the area to the City and reviewed and approved the Preliminary Plat of the original Timber Pointe Subdivision.

On November 21, 2005, the City Council approved the Final Plat of Timber Pointe Addition.

At the City Council meeting on September 5, 2006 a Final Plat of Timber Pointe Second Addition was presented to the City Council and approved at that meeting. However, the developer, Mr. Frank Overbeck, contacted city staff with changes to the Plat. The revised version of the Final Plat of Timber Pointe Second Addition is attached to this memorandum. The difference is that instead of reconfiguring six (6) lots into five (5), the revised version reconfigures five(5) lots (15 through 19) into four (4). As with the previous version, there is no change to the size of the Right-of-Way or utility easements.

This Revised Final Plat is now forwarded to the City Council for approval.

Amotion was made by Alderman Moreno, seconded by Alderman Heiland, to approve the Final Plat of the Timber Pointe Second Addition. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.

COMMITTEE OF THE WHOLE (Alderman Kelley)
Alderman Kelley had three (3) items for discussion. All other items have been covered under the Consent Agenda or by Ordinance or Resolution.

Lease Purchase Loan Acceptance (Mr. Hughes)
At the direction of the City Council, letters have been sent requesting a quote for $300,000 to fund the engineering fees required to complete the water, sewer, and drainage studies to enable us to begin construction next spring. Mr. Hughes received the following Rates of Interest:

Financial InstitutionsRate of Interest
Blackhawk State Bank 4.70%
The National Bank 3.25%
IH Mississippi Valley Credit Union 7.75% (Unsecured)
American Bank & Trust 5.99%

A motion was made by Alderman Kelley, seconded by Alderman Heiland, to accept the Lease and direct the City Attorney to draft a Resolution authorizing the City of East Moline to enter into a Lease Purchase Agreement in the amount of $300,000 with The National Bank at an interest rate of 3.25%.

Proposal from McClure Engineering Associates, Inc. To Produce Construction Plans And Oversee The Construction Project In The Amount Of $204,000.
(Mr. Mayhew)
Over the past several years the U.S. Army Corps of Engineers (COE) has annually inspected the Mississippi and Sugar Creek levees for the City of East Moline, local floodprotection, and rated them as “Minimally Acceptable” as defined by Public Law (PL) 84-99 project maintenance standards. The repairs and maintenance in need of attention have been outlined on the subsequent COE inspection report. At this time the City of East Moline is requesting professional services to develop plans and specifications suitable for bidding in order to contract for the required repairs and maintenance.

The proposed project will consist of a comprehensive approach to the Mississippi and Sugar Creek levee repairs as outlined in the 2005 COE Flood Control Works Inspection Report. These repair items include:
1. Removing the undesirable vegetation and tree growth on and near the levee.
2. Excavating and filling the animal burrows.
3. Reshaping the levee where rutting has occurred.
4. Replacing the culverts which outlet into Sugar Creek.
5. Removing the slit deposits and debris from the Sugar Creek channel and in and around the culverts and other structures.
6. Repairing the spalled concrete and repainting the fences, gates and mountings at the gatewells as needed.

Recommendation: To enter into an agreement with McClure Engineering to provideLevee Improvements to the Mississippi and Sugar Creek Levees.

Budget Impact:Engineering fees for the above basic services will be for the design phase services proposed and on time and materials basis for the construction phase services proposed in the amount of $204.000.

After much discussion, a motion was made by Alderman Kelley, seconded by Alderman Meredith, to concur with the recommendation as presented, and not to exceed the amount of $204,000. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Heiland. Opposed: Alderman Westbrook. Motion carries. 6-1.

Proposal from McClure Engineering Associates, Inc. to assess the drainage problem in our Ravines in the Amount of $14,200. (Mr. Mayhew)
The proposed project will be conducted in phases. Phase I will include:
1. Being a comprehensive assessment of the four (4) major watersheds within the City.
2. Inspecting each area noting the areas in need of repair, regarded, or improvements.
3. Meeting with representatives of the City to determine which areas should be prioritized for repair or improvement.
4. Preparing a report outlining the results of the site investigations, recommended areas of repair and the proposed design solutions for each priority with an estimate of cost.

A motion was made by Alderman Heiland, seconded by Alderman Moreno to contract with McClure Engineering to assess the ravines, in an amount not to exceed $14,200. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley, Westbrook, and Heiland. Motion carried.

CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on their Departments.

Mr. Keehner: Informed the City Council that City Staff has been in discussion with Rock Island County, and it appears that the closing for the sale of the land near the Avenue of the Cities for Keith and Carol Curry will occur in about a week.

Mr. Willemarck: Reported to the City Council that starting, today and continuing for about three weeks, the City Hall/American Legion Parking lot west of City Hall will be closed to vehicle parking. The parking lot and sidewalk are being repaired and resurfaced. Employees will be able to park behind the old Sables Jewelry Building.

Mr. Drake: Informed the City Council that Customers Notice About Your Drinking Water, that the Illinois Environmental Protection Agency (IEPA) is requiring the City to send this notice out to all water customers. We are required to make notice to customers within 30 days by direct mail and will go out to customers on October 1, 2006 via billing inserts or direct mail. Mr. Drake noted if you have any question concerning this matter please call him.

Mr. Mayhew: Reported tothe City Council on the current City Projects; resurfacing of the City Hall Parking Lot, Micro surfacing with assistance of the City of Rock Island, Mitchell Park Courts, and Laud will start working on 5th Street & 48th Avenue on October 1, 2006.

Alderman Moreno: Reported to the City Council that the Soccer Tournament was a great success with 73 teams participating. Alderman Moreno thanked the Maintenance Services Department, Fire and Police Departments for their assistance.

FIVE- MINUTE CITIZEN PARTICATION
Mayor Thodos gave members of the audience the opportunity to address the City Council.
None

ADJOURNMENT
A motion was made by Alderman Puentes, seconded by Alderman Westbrook, to adjourn the City Council meeting. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Doose, Meredith, and Kelley. Motion carried. 7:40p.m.
Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

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