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      MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS 
 SEPTEMBER 17, 2007 AT 6:30P.M. 

 

PLEDGE

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.  

ROLL CALL Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.  Absent:  Luis Moreno.   Mayor Thodos informed the City Council that Alderman Luis Moreno called stating he would not be in attendance tonight.  

ADDITIONS/CORRECTIONS TO AGENDA
Chief Moreno requested that item four (4) on the regular Committee-of-the-Whole Agenda (Restricting Truck Traffic on 27th Street) be removed from the Agenda.  City Clerk Holmes noted a correction on page six (6) under Staff Communications.  It should read: "with the October 2007 billing cycle minimum usage would be 400 cubic feet instead of 200 cubic feet".  This correction has already been made.   CITY CLERKS REPORT  

City Clerk Holmes informed the City Council that on September 12, 2007, nomination forms for Citizen of the Year and the Denney Jacobs Public Service Awards were published in the Augus/ Dispatch.  The forms are also on the Web page. Return date is September 29th

 

CONSENT AGENDA

City Clerk Arletta D. Holmes read the Consent Agenda that included the following: a)      Approval of the Public Hearing Minutes of September 4, 2007 b)      Approval of the City Council Minutes of September 4, 2007 c)      Approval of the Committee -of- the-Whole Minutes of September 4, 2007 d)      Approval of Salaries in the amount of $332,903.47 e)      Approval of Bills in the amount of $564,073.96   A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  

REPORT BY THE MAYOR Appointment: Mayor Thodos appointed Cynthia Braggs to the East Moline Park Board.  The appointment will fill the vacancy left by the resignation of Tracy Hopkins.  Ms. Braggs was given the opportunity to address the City Council.   A motion was made by Alderman Heiland, seconded by Alderman Bustos, to concur with the Mayor's appointment of Cynthia Braggs to the Park Board.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  

Proclamations:

·        Mayor Thodos read a proclamation, proclaiming the Week of September 22nd through September 29th, 2007 as America On The Move week, which promote physical fun activities for families by encouraging long-term positive changes for all in our State and our local Communities.  Deputy City Clerk Richard Van Raes accepted the proclamation on behalf of the Bi-State Regional Commission.  
·        Mayor Thodos introduced Ms. Jackie Gonzales.  Mayor Thodos read and presented Ms. Gonzales with the proclamation, proclaiming the month of October as Domestic Violence Awareness Month.  Mayor Thodos urged all citizens to observe this month by becoming cognizant of the tragedy of domestic violence.  Ms. Gonzales was given the opportunity to address the City Council.  
·        Mayor Thodos introduced Ms. Linda McGehee Coordinator of Dollar Wise.  Mayor Thodos read and presented Ms. McGehee with the proclamation which proclaimed September 24th, through September 29th, as "Dollar Wise" Week in the City of East Moline. Mayor Thodos urged all citizens in our community to participate and become involved with the Quad City Dollar Wise Partnership.  Ms. McGehee was given the opportunity to address the City Council.  She gave a brief overview of the program and purpose of the "2007 Dollar Wise Week".  Ms. McGehee stated the focus for this year's program is on Predatory Lending.  She thanked the Mayor and City Council for the proclamation. 

CITY ATTORNEY City Attorney Phares presented the following Ordinances and Resolutions:  

ORDINANCE 07-16:  An Ordinance of the City Council of the City of East Moline, Illinois, Amending Section 9-3-1 Entitled"No Parking", to Title 9 Entitled "Traffic", Chapter 3, Entitled, "Parking Rules", of the City Code of the City of East Moline, Illinois of 1974 As Amended.   A motion was made by Alderman Westbrook, seconded by Alderman Bustos, to waive the reading of Ordinance 07-16.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.   A motion was made by Alderman Bustos, seconded by Alderman Westbrook, to adopt Ordinance 07-16 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.   Motion carried.  

RESOLUTION 07-64: 
A Resolution of the City Council of the City of East Moline, Illinois, Accepting the Bid of and Authorizing Execution of an Agreement with Valley Construction Company for the proposed 1st Street Water Main Replacement Project.   A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to adopt Resolution 07-64 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  

RESOLUTION 07-65:  A Resolution of the City Council of the City of East Moline, Illinois, Authorizing Retired K-9 Officer to be Gifted to and to be Allowed to reside with Sergeant Luke Blaser.   A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to adopt Resolution 07-65 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  

COMMITTEE OF THE WHOLE (Alderman Kelley)
Alderman Kelley had no items for discussion.  All items have been covered under the Consent Agenda, or by Ordinance or Resolution.  

CITY STAFF COMMUNICATION: Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:  
Ø      Jim Hughes, Director of Finance - Informed the City Council that Mailworks have reconsidered charging the City the $100.00 mailing fee.  Mr. Hughes stated G.I.S. Technician (Joseph Miller), has been working on the different ward maps, and if it would be beneficial for the wards to be divided by precincts as well.  Mayor Thodos noted that would be a benefit.  
Ø      Tim Kammler, Director of Engineering, reported to the City Council on various construction projects in the City.  The sanitary sewer project, the micro resurfacing project, and the 7th Street resurface project between 34th to 41st Avenue resurfacing projects is proceeding as planned.  Mr. Kammler informed the City Council that the cost on the Alley Resurface Project would be higher than anticipated, due to some alleys requiring repairs that go beyond the surface.  He estimates the project will be over budgeted by $95,000 to $140,000.  Mr. Kammler stated he believes the project is urgent enough to finish even at the increased cost.  He asked that he be allowed to continue the alley-resurfacing project even though the cost will be 20% to 25% over the project cost of $545,000.00.  He also requested the Engineering Department be given authorization to complete the work as scheduled, at the City Council's direction.   After a lengthy discussion on the various aspects of the project, a motion was made by Alderman Heiland, seconded by Alderman Cervantes, to authorize the Engineering Department to continue the work as scheduled at the City Council's direction, and proceed with the work as proposed.  The Engineering Department is to bring back a change order for the additional expenditure, and direct the City Attorney to prepare the appropriate documents.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  
Ø      Rich Keehner, City Administrator - Reported to the City Council that the United Way Day of Caring projects were successful.  Terri Van Dyke collected $200.00 and purchased school supplies that were donated to Hillcrest School.  The City does plan to participate in this program again.  

FIVE-MINUTE CITIZEN PARTICIPATION Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council.   None.  

RECESS: A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to recess the City Council meeting and convene the Committee-of-the-Whole.  Upon roll call the following voted in favor: Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  7:05p.m.              
(Mayor calls for a break)  

RECONVENE:  A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to reconvene the City Council meeting.  Upon roll call the following voted in favor: Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  8:11p.m.  

CLOSED SESSION:  A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to go into closed session to discuss Personnel Matters and Fraternal Order of Police (F.O.P.) Contract Negotiations.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.   Motion carried.  8:11p.m.  

OPEN SESSION:  A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to return to open session.  Upon roll call the following voted in favor: Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  8:57p.m.                          

Mayor Thodos reported no action taken in Closed Session.
  

ADJOURNMENT: A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to adjourn the City Council meeting. Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  8:59 p.m.    

Minutes taken and submitted by,
_____________________________
Arletta D. Holmes, City Clerk  

 

 

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