MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS
SEPTEMBER 15, 2008 AT 6:30P.M.
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos. Absent: Luis Moreno.
ADDITIONS/CORRECTIONS TO AGENDA
Chief Moreno stated that under the Committee-of-the-Whole item number 2, reads No Parking- 4th Street at 15th Avenue. It should read No Parking- Kennedy Drive at 15th Avenue.
CITY CLERKS REPORT
City Clerk Holmes reported that Election Packets are ready for pick-up in the morning (September 16, 2008) beginning at 8:00a.m until 5:00p.m. in the City Clerk's Office. Offices up for election: Mayor, City Clerk, City Treasurer, Aldermanic races in Wards 1, 3, 5 and 7.
City Clerk Arletta D. Holmesread the Consent Agenda that included the following:
a) Approval of the City Council Minutes of September 2, 2008
b) Approval of the Committee-of-the-Whole Minutes of September 2, 2008
c) Approval of the Public Hearing Minutes of September 2, 2008
d) Approval of Salaries in the amount of $351,140.61
e) Approval of Bills in the amount of $746,590.52
A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to approve the Consent Agenda as presented. Upon roll call, the following voted in favor: Westbrook, Heiland, Puentes, Bustos, Kelley, and Cervantes. Motion carried.
REPORT BY THE MAYOR
Mayor Thodos read a proclamation for America OnThe Move proclaiming the week of September 20th through September 29th, 2008 as "America On The Move Week" in the City of East Moline, Illinois. Ms. Christie Filby was in attendance to accept the proclamation. Ms. Filby thanked the Mayor and City Council for the proclamation.
Mayor Thodos read a proclamation for National Dollar Wise Campaign, proclaiming the week of September 20th through September 27th, 2008 as "National Dollar Wise Week" in the City of East Moline, Illinois. There was no in attendance to accept the proclamation.
Mayor Thodos informed the City Council that 298 applications have been received from residents wanting to participant in the Voluntary Recycling Program. To meet our goal of 400 and additional102 residents need to sign up.
City Attorney Phares presented the following Ordinances and Resolutions:
ORDINANCE 08-09: An Ordinance amending Title 10, Section 10-4-3.1, Entitled "Special Use" and amending Title 10, Chapter 15, "I-2 General Industrial Districts", by adding Section 10-15-5, Entitled "Special Use", of the City Code of the City of East Moline, Illinois of 1974 As Amended.
A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to waive the reading of Ordinance 08-09. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Bustos, Kelley, and Cervantes. Motion carried.
A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to adopt Ordinance 08-09 as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Bustos, Kelley, and Cervantes. Motion carried.
RESOLUTION 08-82: A Resolution of the City Council of the City of East Moline, Illinois, authorizing the East Moline Fire and Police Commission to appoint a qualified applicant from its current established eligibility list to fill a vacancy in the Police Department
A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to approve Resolution 08-82 as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Bustos, Kelley, and Cervantes. Motion carried.
RESOLUTION 08-83: A Resolution of the City Council of the City of East Moline, Illinois, authorizing all owners of residential properties located in the designated residential area west of 19th Street (Illinois Route 84) between 2nd and 8th Avenue, and the "600" Block of 1st Avenue, affected by the flood of June 12-13, 2008, to be eligible to receive financial assistance from the City of East Moline funds derived from Housing and Urban Development Projects
A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to approve Resolution 08-83 as presented.
Alderman Bustos stated that she will be voting against Resolution 08-83 for the following two (2) reasons: She thinks the reimbursement should be based on the actual amount spent, and she does not feel it is a one size fits all situations as some residents had more damage than others.
Upon roll call the following voted in favor: Westbrook, Puentes, Kelley, and Cervantes. The following voted to oppose: Heiland, and Bustos. Motion carried. 4-2.
RESOLUTION 08-84: A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of a purchase agreement between the City of East Moline, Illinois, and BNSF Railway Company
City Attorney Phares, this matter has come before the City Council on numerous occasions before. The City of East Moline did sell an adjoining parcel to ABR Partners, which is the ownership entity for Lift Systems. That project involves the construction of a new manufacturing facility, but the facility was on hold until the Burlington Northern could agree to sell a small parcel of land that is the subject to this resolution. The City of East Moline was to purchase that parcel from Burlington Northern Railway.
The Burlington Northern Railway, as many Railroads in the United States, tend to move very slowly. They do not process applications very quickly. We have finally obtained a "green light" from the Burlington Northern we are now able to purchase this parcel from the Burlington Northern. The City will now turn around and sell it to the owners of Lift Systems. They will pay the same price (as set forth in the prior agreement with the ownership) as the City is paying, therefore the City will not lose any money on this purchase. It will permit the Lift Systems Company to have direct access for vehicular traffic on 10th Street. It will also permit Lift Systems to have direct access to the sewer main at the end of the 10th Street right-a-way, so we will ask the City Council for a final resolution for the authorizing of the purchase of this property. The City will obtain the property from Burlington Northern, and then we will turn around and again ask the City Council for final authorization to sell it to the owners of the Lift Systems Manufacturing Group.
A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to approve Resolution 08-84 as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Bustos, Kelley, and Cervantes. Motion carried.
COMMITTEE OF THE WHOLE (Alderman Puentes)
Alderman Puentes reported that he has one (1) item for discussion. All other items have been covered under the Consent Agenda, by Ordinance or Resolution.
Asbestos Removal Change Order (Mr. Drake)
Prior to commencing work, the contractor verified the areas to be abated. While reviewing the scope of work, additional testing was done on pipes that were not identified in the contract document. Additional piping has asbestos covering over fiberglass insulation and has been identified and verified by a third party laboratory.
This was difficult to identify because of areas in the plant there are pipes running side by side with what looks to be the same pipe covering, installed approximately at the same time. Some
Pipes have asbestos and some do not.
We recommend acceptance of change order number one (1) for an increase in the contract amount of $19,980.00. The additional work was required because of the testing completed prior to construction.
A motion was made by Alderman Bustos, seconded by Alderman Cervantes, to concur with the request and to allow the change order for the removal of the additional asbestos for $19,980.00.
Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Bustos, Kelley, and Cervantes. Motion carried.
CITY STAFF COMMUNICATION:
Each City Staff member present was given the opportunity to inform the City Council a and those present of events in their departments:
Mr. Kammler, Director of Engineering- Mr. Kammler reported to the City Council that Morton Drive between 19th and 27th Streets has reopened to traffic today. There is still work to do on Morton Drive. There are concrete driveways, some intersections and sidewalks to be poured and miscellaneous work that will be going on for the next month. Once this has been completed the City will have an official ribbon cutting ceremony. Mr. Kammler stated he hoped the City Council as well as the citizens enjoys the road since water and sewer rate increases allowed this Capitol Improvement Project (two million dollars) to take place.
In addition to that there will be seal coating of streets later this week and work will continue on our PCC pavement patching work. Mr. Kammler commented on a variety of other capital improvement projects in the City. He also reported that in the process of repairing the water main break on 13th Street, a second break occurred.
Mr. Keehner, City Administrator – Mr. Keehner reported to the City Council that Finance Director, Jim Hughes, and Economic Development Director Scott Feldt, are attending the School Board meeting tonight discussing the North Hill Tax Increment Finance District.
Mr. Keehner stated he has received an e-mail earlier this week from Donna Laura, who works with Bi-State Regional Commission on the Revolving Loan Fund. The City of East Moline became a member of this program approximately eighteen (18) months ago. As of August, 2008 the fund has about $700,000 available for loans, however they have not received any applications. Please pass the word to any businesses that are in need of new fixtures, equipment, or property renovations should contact Scott Feldt to get a loan application.
Chief DeFrance, Fire Department- Chief De France thanked Maintenance Services Department for helping them Saturday morning with the flooding and sewer back-up on 34th Avenue.
Mr. Mc Cleary, Director of Maintenance Services – Mr. McCleary reported to the City Council that they did work on some sewer lines, however, the overall problem was rain water (in the sewer system) and a lot of that is caused by non-compliance of City Ordinances.
Mayor Thodos – Tod McCleary and Dave Lambrecht responded Saturday night (to sewer back-up) the Mayor received a call from them about 10:00p.m. stating they were finished. City barricades were placed in various parts of the city. The City received about seven (7) inches of rain in a 24to 48 hour period. It was quite a bit of rain. The Iowa side of the Quad Cities did not receive as much rain as the Illinois side.
Mr. Drake, Director of Water & Wastewater Facilities – Mr. Drakereported to the City Council that the bid process for chemicals at the Wastewater Treatment Plant has started with the Bi-State Regional Commission; hopefully he will have something to bring back to the City Council in December, 2008 for the Council's approval. Chemical costs are heavily dependent upon the cost of fuel, transportation and salt.
Chief Moreno, Police Department – Reported to the City Council that the City of East Moline was one of twelve (12) Cities in Illinois that was awarded a Department of Justice (COPS) grant for a "Secure our Schools Program". The City was awarded $33,350.22. The grant is a 50% match grant and we will work in conjunction with the East Moline School District. They will match the grant. This grant will be for security cameras.
Mayor Thodos – The cost of salt for Rock Island County has tripled over what we had last year. The counties to the north and south of the Quad-Cities pay half or one third of the price for their bid on salt. A number of us from Rock Island County will be meeting on Tuesday.
We have also asked States Attorney Jeff Terronez to look into this matter to see if there has been any other reasons why the price of salt should be this high. We understand that in fuel, and transportation costs and things of that nature, supply and demand are an issue. When the barge comes down and drops the salt off in Rock Island and it cost three times as much in Rock Island County as it does in Mercer County and Henry County, something just does not seem right.
Most municipalities in Rock Island County will be discussing this matter because that will actually throw our budgets off if we end up having to pay that cost. The City of East Moline did purchase salt at the end of the year. At that time we paid $60.00 to $80.00 per ton. We currently have half of our salt for this year.
Alderman Westbrook – Recently we have addressed some issues with the Special Events Ordinance in terms of the insurance requirement for special events in the City of East Moline. Alderman Westbrook has spoken with City Attorney Phares and concurs that is something that the City Council needs to review and possibly amend because the insurance requirement is kind of outrageous. Alderman Westbrook advises that at some point this issue will be coming before the City Council.
Mayor Thodos - Points out that there is some "over kill" regarding the million dollar liability insurance per food vendor, and things of that nature. It has become something the Mayor feels we need to review.
United Township High School will be having there Homecoming Parade in downtown East Moline. Olympic Silver Medalist Bridget Sloan will be the parade's Grand Marshall. Flyers have been passed out notifying business owners they need to remove vehicles from the parade route. Alderman Heiland has been meeting with Deb Toppert, who is Chairman of the UTHS Boosters Club, as well as other people from the school to coordinate the Homecoming Parade.
Alderman Heiland - Stated that she has enjoyed being a part of the Parade Committee and encouraged everyone to come out and support United Township High School Homecoming Parade return to the downtown.
Alderman Moreno arrives at 7:00p.m.
FIVE-MINUTE CITIZEN PARTICIPATION
Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council.
Roger Dunn, 165 15th Avenue, East Moline, Illinois - Mr. Dunn expressed his concerns that his area the storm sewers are one of the oldest and needs attention. His basement has been flooded six different times during the heavy rains.
Mayor Thodos stated that the City does have an infrastructure issues that the City will be addressing.
Drucilla Johns on, 1351 Morton Drive, East Moline, Illinois – Ms. Johnson stated that she was pleased to see that a resolution was passed tonight that will give assistance to residents in the affected flood areas. Some residents were hit twice with flood waters in a very short time. People who work hard every day and do not make a lot of money cannot afford to replace water heaters, furnaces, washer and dryers on reoccurring bases.
Ms. Johnson stated she is happy that Morton Drive has reopened, however she has some safety concerns. The sidewalks are not completed and she has a serious concern for people walking along the street with all of the traffic on Morton Drive.
There is a lot of pedestrian traffic from 27th Street to 13th Street. They walk from that end to 13th Street to catch public transportation. She asks if there is any way to make a pedestrian lane on one side of Morton Drive.
Mr. Kammler stated that Ms. Johnson has a good idea. Staff could possibly move traffic control "barrels" out approximately three or four feet in order accommodate pedestrians.
Carol Westbrook, 468 19th Street, East Moline, Illinois – Expressed her concerns regarding traffic safety issues. Trucks are ignoring the stop signs and not adhering to the speed limits. There are children in danger of being seriously hurt by vehicles not obeying the traffic signs.
Chief Moreno stated that the department would set up traffic radar monitoring in that area.
Alderman Moreno thanked the Fire Department and Maintenance Services Department for assisting them with the soccer tournament at Northeast Park on Labor Day.
A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to recess and go into the Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes. Motion carried. 7:15p.m.
Mayor Thodos calls for a break
A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to reconvene the City Council meeting. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes. Motion carried. 7:39p.m.
EXECUTIVE CLOSED SESSION:
A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to go into Executive Closed Session to discuss the Status of Fire Department (IAFF) Negotiations. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes. Motion carried. 7:39p.m.
A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to return to open session. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes. Motion carried. 7:59p.m.
A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to adjourn the City Council meeting. Upon roll call the following voted in favor: Cervantes, Westbrook, Heiland, Puentes, and Bustos. Motion carried. 8:00p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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