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Sep 02, 2014 6:30 PM
City Council Meeting

Sep 15, 2014 6:30 PM
City Council Meeting

Oct 06, 2014 6:30 PM
City Council Meeting

Oct 20, 2014 6:30 PM
City Council Meeting

Nov 03, 2014 6:30 PM
City Council Meeting

Nov 11, 2014
City Offices Closed - Veteran's Day

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City Offices Closed - Thanksgiving

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City Offices Closed - Thanksgiving

Dec 01, 2014 6:30 PM
City Council Meeting

MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 09/15/2003

 PLEDGE
Mayor Moreno led the City Council and all those present in the Pledge of Allegiance To The Flag.

ROLL CALL
Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll, and the following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague.

CITY CLERK'S REPORT
Nomination for the Citizen of the Year and the Denny Jacobs Public Service Award, have been extended to September 19, 2003. Nomination forms are available at the City Annex, City Clerk's Office or Finance Department.

CONSENT AGENDA
City Clerk Holmes read the Consent Agenda as follows:
A. Approval of the City Council Minutes of September 2, 2003
B. Approval of the Committee Of The Whole Minutes of September 2, 2003
C. Approval of Salaries in the amount of $307,751.88
D. Approval of Bills in the amount of $937,539.79
E. Approval to hire a replacement officer due to the resignation of Officer Jamie Posateri

A motion was made by Alderman Moreno, seconded by Alderman Doose, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland and Puentes. Motion carried.

REPORT BY MAYOR
Fire Cracker Run Donation
Mayor Moreno introduced Dawn Brooks, Race Director of the Fire Cracker and her Assistant Director, Le Ann Waggoner. The Mayor thanked them for their donation of $2,500 to be used specifically for the up keep and beautification of Fire Cracker Corner, located on 18th Avenue and 13th Street. Also thanked the East Moline Volunteer Core and the City of East Moline for their involvement and support. Ms. Brooks stated they were able to contribute about $7,700 back to the Community. The following received a $2,500 contribution as well, U.T.H.S. Booster Club, East Moline Soccer Club, Alleman Cross Country Team. Ms. Brooks thanked the City of East Moline and Department for all of their assistance and we hope to continue with the financial contributions back to the Community.

PRESENTATION
Mayor Moreno introduced and presented Mr. Ben Brown with a Certificate of Recognition for his Outstanding Courage and Willingness to assist a fellow human being in need. Mr. Brown was instrumental in saving the life of a woman who had collapsed in Fareway Food where he is employed. Mayor Moreno introduced Ben's parents and they were given the opportunity to address the City Council.

Chamber of Commerce Economic Development Update (Rick Baker)
Mr. Baker presented the City Council with comments on an agenda for progress for Economic Development of the Illinois Quad City Area (See Attachment).

CITY ATTORNEY
ORDINANCE 03-33:
An Ordinance Authorizing and ratifying the sale of certain Real Estate located in the City of East Moline, Illinois.

A motion was made by Alderman Doose, seconded by Alderman Teague, to waive the reading of Ordinance 03-33. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland, Puentes and Mayor Moreno. Motion carried.

A motion was made by Alderman Teague, seconded by Alderman Moreno, to adopt Ordinance 03-33 as presented. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland, Puentes and Mayor Moreno. Motion carried.

ORDINANCE 03-34: An Ordinance vacating a portion of 8th Avenue lying West of 13th Street and located in the City of East Moline, Illinois.

A motion was made by Alderman Moreno, seconded by Alderman Meredith, to waive the reading of Ordinance 03-34. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland and Puentes. Motion carried.

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adopt Ordinance 03-34 as presented. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland and Puentes. Motion carried.

ORDINANCE 03-35: An Ordinance authorizing the purchase of a 2004 Freightlinger LaBrie Garbage Truck for the East Moline Maintenance Service Garbage Division and the trade in of a used 1995 Garbage Truck.

A motion was made by Alderman Moreno, seconded by Alderman Doose, to waive the reading of Ordinance 03-35. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague and Puentes. Against: Alderman Heiland. Motion carried. 6-1

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Ordinance 03-35 as presented. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague and Puentes. Against: Alderman Heiland. Motion carried. 6-1

RESOLUTION 03-27: A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of a three-year agreement between the City of East Moline and J & M Displays Inc.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to adopt Resolution 03-27 as presented. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland and Puentes. Motion carried.

RESOLUTION 03-28: IDOT Resolution
Mr. Lauper: Appropriation of $110,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the provisions of the Illinois Highway Code.

A motion was made by Alderman Moreno, seconded by Alderman Meredith, to adopt Resolution 03-28 as presented. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland and Puentes. Motion carried.

COMMITTEE -OF-THE-WHOLE (Alderman Heiland)
Alderman Heiland has two (2) items for discussion; all other items have been covered under the Consent Agenda, Ordinance or Resolution.

Minimum Water Usage (Jim Hughes)
Due to preparing documents for the Annual Audit Report and Bond Sale, the committee did not have an opportunity to meet. Mr. Hughes will be contacting the committee to schedule a meeting for next week.

Bids on 7th Street Paving (Lauper)
On September 9, 2003 three bids were received from the following contractors to do Pavement Improvements on 7th Street; 26th - 30th Avenue.

Construction Company Bid % of Engineers' Estimate Valley Construction Co. $138,690.70 69% McCarthy Improvement Co. $160,343.63 80% Brandt Construction Co. $206,644.07 103%

The Engineer's Estimate of cost is $199,683.80. Recommendation is to accept Valley Construction Co. bid in the amount of $138.690.70 and award them the contract for the above project.

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to approve the recommendation as presented, and award the contract to the low bidder Valley Construction Company in the amount of $138,690.70. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland and Puentes. Motion carried.

Code Violations Priorities Follow-up (Mayor Moreno)
Mayor Moreno read a memo sent to all the Aldermen from City Administrator Steve Verdick; on September 8th he met with the staff members responsible for enforcement to discuss how we could improve the process for obtaining compliance with property maintenance violations. Listed below is a brief summary of ideas that we feel could improve the process:

1. Each Alderman is being asked to submit a list of the top five (5) problems that they would like to see corrected, along with your expected outcome. Example of code violations include weeds, trash, abandoned cars, abandoned buildings ect.

2. City Staff will review current Ordinances with the City Attorney to see if there is a way to increase the penalties, and/or decrease the time to make corrections.

3. City Staff members will create a new universal form to share with other departments simultaneously, thereby getting the attention to all departments at one time.

4. City Staff will provide progress reports every 2-4 weeks to Elected Officials.

5. We will ask all City Employees to report possible code violations if they see them during their normal duties around town.

The Mayor encouraged all the Elected City Officials to follow thru with this as our City Staff has.

CITY STAFF COMMUNICATIONS
Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Departments.

Rich Keehner: Received official notification from U.S.EPA Brownfield Grant has been extended to August 31, 2004 and by doing so this will accomplish one more goal.

Bill Lauper: Patching on 13th Avenue has begun, in front of the new City Maintenance Garage. The Burlington Northern Santa Fa Railroad is replacing the crossing in front of Deere they are going to remove all of the crossings except one and replace that one crossing with a concrete crossing. Next week 13th Street will be closed while the work is being done.

Chief Freeman: Informed the City Council the he would like to rescind his request to raise the tax levy by $45,000.

Dean Piatt: We have received our Renewal Discharge Permit, which allows us to discharge to the river. The renewal is good for five years the City of East Moline, must now pay a fee of $50,000 for this permit.

Leath Drake: Most of the work regarding the EPA Manadated requirements will be completed within the next 1-2 months. The re-roofing project has just begun.

Bruce Willemarck: The target date for completion of the new City Garage will be January of 2004. We are now meeting weekly on construction progress.

Alderman Teague: Mr. John Swim, the new owner of Booze & Baits has some concerns in the way he was approached and the attitude of the City regarding the clean up of this property.

FIVE-MINUTE AUDIENCE PARTICIPATION
Mayor Moreno gave member of the audience the opportunity to address the City Council.

Mr. John Swim - 203 19th Street East Moline, expressed his concern over being unfairly treated because of citations being issue and he was not given the opportunity to explain his situation. Mr. Swim stated he took over the business from the previous owner (Booze & Baits) and is now in the process of cleaning up the property. Mayor Moreno directed him to work with the Inspections Department and Alderman Teague.

Mr. Henry Neels - 2525 4th Street A. East Moline, Mr. Neels addressed the City Council on behalf of Ms. K. Dokas and her son Pete. Three (3) years ago there was a storm drain blockage on 5th Street & 42nd Avenue. The City went up to unplug the drain and culvert in the process her driveway was damaged, since that time the concrete in her driveway has been completely destroyed. When can her driveway be repaired?

Mayor Moreno stated he is somewhat aware of the situation and directed the City Administrator Mr. Verdick to coordinate a meeting between Alderman Heiland, Mr. Lauper and all parties involved resolving this issue.

Alderman Heiland states she met with Mr. Neels, Peter and Richard Dokas on August 9, 2003, along with Mr. Verdick, Mr. Lauper, and Mr. Willemarck to discuss the issue. Engineering is working on a plan to resolve this issue.

Mr. Ed DeJaynes - 941-14th Avenue East Moline, presented additional petitions (over 100 signatures) to the Mayor, City Council and City Clerk in opposition to the garbage users fee.

The Mayor responed stating that services must be provided to the citizens. The City of East Moline was forced into this situation by the State of Illinois.

Ms. Erma Linda Ahlgren - 3005 7th Street East Moline, expressed her concern over the recent increase of the cities water and sewer rates, feels they are way too much. Ms. Ahlgren volunteered to serve on the Committee for the purpose of reviewing and making recommendation to the City Council.

Mr. Hughes stated the billing charge will be omitted from your next bill and he will have a date set up tonight and meeting scheduled for next week.

Mr. Tony Banaszek, the 7th Street Hill is starting to deteriorate cracks is beginning to show. Mr. Willemarck, we have noticed that 7th Street is cracking; the contractor is not responsible so the City will do the needed repair.

Alderman Moreno, concerned about the terrible condition of the 11th Street Service Road on 42nd Avenue it's in need of repair. The road is maintained by the State and Mr. Lauper has informed them of the need and condition of the road. The Contractors are doing a terrible job filling those potholes on 7th Street at the end of the night.

ADJOURNMENT
A motion was made by Alderman Moreno, seconded by Alderman Meredith, to adjourn. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley, Teague, Heiland and Puentes. Motion carried. 7:45p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

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