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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 09/05/2006

PLEDGE
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

ROLL CALL
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Carol Doose, Rick Meredith, Gary Kelley, and Gary Westbrook. Absent: Luis Moreno (illness).

CITY CLERK’S REPORT
Clerk Holmes passed.

ADDITIONS/CORRECTIONS TO AGENDA
Attorney Phares requested that item B (Worker’s Compensation Claim) under the Closed Session Agenda be removed. Attorney Steve Nelson contacted the City and advised that he needs additional time to confer with the claimant’s physician, and prepare to make a recommendation to the City Council.

Mr. Keehner requested that he be allowed to add an item to the Closed Session Agenda in order to inform the City Council on the hiring of the Director of Engineering and the Director of Economic Development.

CONSENT AGENDA
City Clerk Holmes read the Consent Agenda that included the following items:
1. Approval of the City Council Minutes of August 21, 2006
2. Approval of the Committee- of- the- Whole Minutes of August 21, 2006
3. Approval of Salaries in the amount $347,985.93
4. Approval of Bills in the amount of $1,131,335.73

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley, and Westbrook. Motion carried.

REPORT BY THE MAYOR
Mayor Thodos reported that a new chapter of the Optimist Club has started in East Moline. Aldermen Westbrook and Meredith and the Mayor have become members. The East Moline Optimist Club, in conjunction with the Moline Optimist Club, will host “Optimist Trivia Night” this event is a fund raiser that will be held at the Mark of the Quad Cities on October 7th, 2006 at 7:00p.m. The cost is $25.00 per person.

The Optimist Club raises monies for local organizations which some are: Shoes that Fit, Gilda’s Club, New Kingdom Trail Riders, Camp COCO, Childhood OncologyCamp Organization, Boys and Girls Clubs, Metro Youth Group, Friendly House, Boy Scouts, Girl Scouts, Christian Friendliness, First Day Fund, Soccer Clubs, Little League and many more. Anyone interested in attending or wishing to volunteer can contact Alderman Westbrook, Alderman Meredith or the Mayor for more information.

CITY ATTORNEY
RESOLUTION 06-43: A Resolution of the City Council of the City of East Moline, Illinois, to approve an agreement with Stanley Consultants, Inc., to perform a Water and Sewer Rate Study For The City of East Moline, And Recommendation to the City as to Fees that should be charged for Water and Sewer Services to Customer Municipalities.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adopt Resolution 06-43 as presented. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley, and Westbrook. Motion carried.

RESOLUTION 06-44: A Resolution of the City Council of the City of East Moline, Illinois, Authorizing Staff to Obtain Appraisal, and Negotiate the Sale of Lots Seventy Eight (78) And Seventy Nine (79) of the East Moline Industrial Park Second Addition to the City of East Moline to Ken Curry Properties.

Attorney Phares: This resolution is being added to the agenda late. For that reason I would like to read the resolution in its entirety. It was added late to the agenda at the request of a purposed purchaser of property in the Industrial Park. Attorney Phases asked City Administrator Rich Keehner give the background information regarding the potential sale and the request.

Mr. Keehner: Some time ago the City of East Moline assisted Rock Island County with the purchase of 12.47 acres from Ken Curry Properties located at Kennedy Drive and Avenue of the Cities. Due to the purchase of that property Keith Curry will need to relocate his business, which is located on that property, to a property in East Moline has had an interest in lots Seventy Eight (78) & Seventy Nine (79) for some time.

City staff has been negotiating with Keith and Carol Curry on their request to purchase lots 78 and79 located in the East Moline Industrial Park Second Addition. Lot 78 measures 2.343 acres, lot 79 measures 2.049 acres, both lots added together measure 4.392 acres. Staff negotiated the purchase price of this property at $20,000 an acre and upon closing Mr. Curry intends to construct a 20,000 square foot building (250 x 80) with R-33 insulation. This would be a steel building with Vertical steel siding with 6 feet of concrete on side and standing seam roof, Restrooms and Shop office. The building will be fenced in the parking lot will be paved. There will be gravel area and there will be some outside storage.

The Economic Development Commission met this morning in a special meeting, where this project and sale were proposed and it was unanimously recommended for approval. We come here this evening for Council Consideration. Both lots were appraised together on August 31, 2006 for $92.000. The negotiated sales price of both lots is $87,840 at $20,000 an acre.


These two lots are under a brokerage agreement and with that brokerage agreement we have a seven (7%) commission we must pay. The cost to the City will be $6,149. Lots 78 and79 are presently being farmed. The area that would be disturbed, if not harvested by that time of sale or construction would be subject to compensation. The farmer would have to be compensated for his loss (paying for seed, time and loss of crops). City staff estimates that cost to be approximately $1,500 to $2,000.

Staff recommendation is to proceed with the sale of lots 78 and 79 in the East Moline Industrial Park Second Addition to Ken Curry Properties for the price of $87,840.

Attorney Phares read Resolution 06-44 in its entirety for the benefit of the public.

WHEREAS,65 ILCS 5/11-76-4.1 Authorizes the corporate authorities of a municipality to direct the negotiation of the sale of public real estate by the staff of the municipality at a price no less than 80% of the certified appraised value of the real estate, and to direct the determination of the value of said real estate by written certified appraisal, and,

WHEREAS, City staff has reported that Ken Curry Properties has agreed to negotiate with the City of East Moline, for the purchase of Lots Seventy Eight (78) and Seventy Nine (79) of East Moline Industrial Park Second Addition to the City of East Moline, and

WHEREAS, City staff has ordered a certified appraisal for said premises and wishes to negotiate the sale of said premises to the prospective purchaser, and

WHEREAS, It is in the best interest of the City that the subject premises be sold so that the City can realize cash proceeds from the sale, and that Ken Curry Properties or its assigns can construct a commercial building and commence business operations at said location; and

WHEREAS, The City Council of the City of East Moline finds it in the best interest of the City to direct the City Administrator, the City Clerk, the City Attorney, and other officers of the City to negotiate the sale of said premises, and to proceed in accordance with the statutory procedure for the sale of the subject real estate at a cash price which is at lease 80% of the certified appraised value.

NOW, THEREFORE, Be it Resolved by the Mayor and City Council of the City of East Moline, Illinois, that the City staff and the Mayor and the City Clerk of the City of East Moline are hereby authorized and directed to obtain an appraisal and to negotiate an agreement with Ken Curry Properties on behalf of the City of East Moline, for the cash sale of the subject premises at a price which is at least 80% of the certified appraised value, and to submit any negotiated agreement to this City Council for approval and ratification.

Adopted this 5th day of September, A.D. 2006.

Approved this 5th day of September, A.D. 2006.


A motion was made by Alderman Meredith, seconded by Alderman Kelley, to adopt Resolution 06-44 as presented. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley, and Westbrook. Motion carried.

OTHER
FINAL PLAT – BLACKHAWK STATE BANK SUBDIVISION (Mr. Van Raes)
This project is located on the northeast corner of Archer Drive and Avenue of the Cities. This property is east and north of the Walgreens facility at 1301 Avenue of the Cities. (The Walgreens Store is not included in the Subdivision). This plat is a subdivision of lot number one (1) of the Walgreens East Moline Commercial Park Addition. This resubdivision will create three additional commercial lots. The Illinois Department of Transportation has approved the plat and the positioning of the driveway on the frontage road of the Avenue of the Cities.

A motion was made by Alderman Meredith, seconded by Alderman Kelley, to approve the Final Plat of the Blackhawk State Bank Subdivision. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley, and Westbrook. Motion carried.

FINAL PLAT – TIMBER POINTE SECOND ADDITION (Mr. Van Raes)
This project is located on the north side of 30th Avenue, west of the new East Moline Animal Clinic. On June 6, 2005 the City Council approved annexation of the area to the City and reviewed and approved the Preliminary Plat of the original Timber Pointe Addition.

On November 21, 2005, the City Council approved the Final Plat of Timber Pointe Addition. The second addition is a reconfiguration of six (6) lots (Lots15 through 20 of the original subdivision) into five (5) lots to allow for larger houses. There is no change in the Right-of-Way or of utility easements.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to approve the Final Plat of the Timber Pointe Second Addition. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley, and Westbrook. Motion carried.

COMMITTEE OF THE WHOLE (Alderman Kelley)
Alderman Meredith had two (2) items for discussion. All other items have been covered under the Consent Agenda or by Ordinance or Resolution.

2006 CAPITAL IMPROVEMENT PROJECTS PROGRAM (Mr. Mayhew)
The seal coating street resurfacing has been cancelled for this year due to a shortage of personnel and problems with project bids opened on September 8, 2006. The City is investigating resurfacing more streets with mircosurfacing. This depends on the City of Rock Island’s equipment schedule.

POLICE OFFICER REPLACEMENT (Chief Moreno)
Since June we have had two vacancies in the Police Department due to the resignations of Lee Calabria and Scott Cunningham. In the past few months we have attempted to find a qualified candidate from our existing list. After conducting background checks on six subjects and sending three onto psychological exams, we have one qualified candidate. This candidate is the nineteenth (19) and final person on that list. We will still have one vacancy upon appointment of this candidate. The City is currently taking applications and will be establishing a new hiring list.

Recommendation: To hire candidate Steven Hemphill with a starting date of September 8, 2006.

Budget Impact: This is a budgeted salary for this fiscal year.

A motion was made by Alderman Heiland, seconded by Alderman Kelley, to approve the hiring of Steven Hemphill, with a start date of September 8, 2006. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley, and Westbrook. Motion carried.

CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on their Departments.

Mr. Willemarck: Informed the City Council that the 10th Street construction project is going well and on schedule. Next week the right lane will be open, however the left lane will then be closed for street repairs.

Chief Moreno: Informed the City Council that the Police Department is still taking applications for Patrol Officer until September 12, 2006.

Mr. Mayhew: Informed the City Council that the Governor’s Office and the Illinois Department of Commerce and Economic Opportunity have proposed a second annual bicycle trip (the Illinois Great Rivers Ride) that will begin in the City of Rockford and end near the City of Alton. The route this year coincides with the route selected last year. It will follow public roads and bike paths along the Rock River and the Mississippi River. The bicycle trip is scheduled to begin on Sunday, September 10, 2006 in Rockford, near the YMCA, and end on Sunday, September 17, 2006 at lock and Damn 26.

Chief DeFrance: Informed the City Council that the Fire Department has received a special grant.

FIVE- MINUTE CITIZEN PARTICATION
Mayor Thodos gave members of the audience the opportunity to address the City Council.
None

RECESS SESSION
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to recess the City Council meeting, and proceed to the Committee-of-the-Whole Meeting. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley, and Westbrook. Motion carried. 7:02p.m.

RECONVENE SESSION
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to reconvene the City Council meeting. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley, and Westbrook. Motion carried.7:16p.m.

CLOSED SESSION
A motion was made by Alderman Puentes, seconded by Alderman Meredith, to go into Closed Session to discuss the following four (4) items:

1. 1234 Seasonal Worker Arbitration Award
2. Local 1234 Contract Negotiations
3. Employee Health Insurance Status
4. Hiring status of Director of Engineering and Director of Economic Development.

Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley, and Westbrook. Motion carried.7:27p.m.

OPEN SESSION
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to reconvene the City Council meeting. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley, and Westbrook. Motion carried.8:33p.m.

Action taken from Closed Session:

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to approve the 2006 AFSCME Local 1234 Arbitration Award for Seasonal Worker’s and direct the City Administrator to pay compensation in the amount of $15,870.04 to full time Maintenance Service Employees, excluding severance pay. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley, and Westbrook. Motion carried.

ADJOURNMENT
A motion was made by Alderman Puentes, seconded by Alderman Westbrook, to adjourn the City Council meeting. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Doose, Meredith, and Kelley. Motion carried. 8:37p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

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