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City Council Meeting

 

MINUTES OF THE MEETING OF THE MAYOR

AND CITY COUNCIL OF THE CITY OF EAST MOLINE,

COUNTY OF ROCK ISLAND, STATE OF ILLINOIS

 SEPTEMBER 4, 2007 AT 6:30P.M.

 

 

PLEDGE

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

 

ROLL CALL

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos. 

 

ADDITIONS/CORRECTIONS TO AGENDA

Chief Moreno requested that item two under the Committee-of-the-whole Agenda (Sampson, Retired K-9 Officer) be place under the regular City Council Agenda.  Mayor Thodos granted the request and placed the item under the regular City Council Agenda Committee-of-the-whole.

 

CITY CLERKS REPORT  

City Clerk Holmes passed.

 

CONSENT AGENDA

City Clerk Arletta D. Holmes read the Consent Agenda that included the following:

a)      Approval of the City Council Minutes of August 20, 2007

b)      Approval of the Committee of the Whole Minutes of August 20, 2007

c)      Approval of Salaries in the amount of $324,055.73

d)      Approval of Bills in the amount of $937,806.87

 

A motion was made by Alderman Moreno, seconded by Alderman Puentes, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.

 

REPORT BY THE MAYOR

·        Mayor Thodos received correspondence from the Corps of Engineers requiring certification of the City's Levee System.  Mr. Kammler has sent a letter to the U. S. Army Corps of Engineers requesting their assistance in this matter.  Within two (2) years the Levee must be certified.  This is a new level of grading. In the event Federal Emergency Management Assistance (FEMA) does not receive the information within a timely matter the levee system, whether it is sufficient or not, will be deemed unacceptable.  Any land that has currently been protected by the levee will be deemed as not protected.  All three (3) local jurisdictions (County Board Chairman Jim Bohnsack, Mayor Lyle Lohse of Silvis and Mayor Thodos) have received written notification they are currently in the process of reviewing the information.

 

·        Mayor Thodos commented on the Labor Day Parade that was held in the City of East Moline.  He congratulated Alderman Helen Heiland on the Service Award that she received for her many years of service to Labor and the Community.

 

·        Mayor Thodos informed the City Council of a recent article that was in the Quad City Times announcing water and sewer rates being increased in Davenport, Iowa.  They are just raising their water rates twenty-six (26) percent.  (In Iowa water is a private operation and sewage is public).

 

·        Mayor Thodos informed the City Council that he has received correspondence from the City of Moline stating that our South Slope Sewage Rate will be increasing to at least 12% next year.

 

·        Mayor Thodos has received from the Quad-City Chamber of Commerce their new marketing guides, which features the City of East Moline as well as other communities.  Anyone interested in additional copies contract the Mayor's Office.

 

 

CITY ATTORNEY

City Attorney Phares presented the following Ordinances and Resolutions:

 

ORDINANCE 07-09:  An Ordinance of the City Council of the City of East Moline, Illinois, Amending Section 8-8-23 Entitled "Rates and Changes", of Chapter 8 Entitled "Water and Sewer", of Title 8 Entitled "Public Ways and Property", of the City Code of the City of East Moline of 1974, And As Amended, with respect to Municipal Customers Water Rates (C and D), Municipal Customers Sewer Rates (H), Commencement of Rates (N) and water rates outside the City (Q). 

 

A motion was made by Alderman Heiland, seconded by Alderman Moreno, to waive the reading of Ordinance 07-09.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.

 

A motion was made by Alderman Puentes, seconded by Alderman Kelley, to adopt Ordinance 07-09 as presented.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.

 

ORDINANCE 07-12:  An Ordinance of the City Council of the City of East Moline, Illinois, Amending Section 8-8-23 Entitled "Rates And Charges", of Chapter 8 Entitled "Water And Sewer", of Title 8 Entitled, "Public Ways And Property", Subparagraphs (A) And (B), in City Water Rates, and Subparagraph (G), in City Sewerage Rates, of the City Code of the City of East Moline of 1974, And As Amended.

 

Attorney Phares noted that these rates are as approved and recommended by Stanley Consultants and staff.

 

A motion was made by Alderman Heiland, seconded by Alderman Puentes, to waive the reading of Ordinance 07-12.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.

 

A motion was made by Alderman Puentes, seconded by Alderman Cervantes, to adopt Ordinance 07-12 as presented.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, and Heiland.  Opposed:  Westbrook.  Motion carried.  6-1

 

ORDINANCE 07-13:  An Ordinance authorizing the Execution and Approval of an Annexation Agreement with Stanley B. and Nancy A. Arnold Family LTD. Partnership, for the Annexation and Development of Parcel known as Tax Parcel 06-513.

 

A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to waive the reading of Ordinance 07-13.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.

 

A motion was made by Alderman Westbrook, seconded by Alderman Bustos, to adopt Ordinance 07-13 as presented.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Mayor Thodos.  Motion carried.

 

ORDINANCE 07-14:  An Ordinance authorizing the execution of an Annexation Agreement, Development Agreement and Petition for Annexation and Amendments with RiverStone Group, Inc. for the Annexation and Development of Three (3) Parcels known As Tax Parcels 06-513-2, 06-512 and 06-512-2.

 

A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to waive the reading of Ordinance 07-14.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Mayor Thodos.  Motion carried.

 

A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to adopt Ordinance 07-14 as presented.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Mayor Thodos.  Motion carried.

 

ORDINANCE 07-15:  An Ordinance Annexing Certain Territory to the City of East Moline, Rock Island County, Illinois.  Arnold Parcels and RiverStone Group, Inc. Parcels.

 

A motion was made by Alderman Westbrook, seconded by Alderman Heiland, to waive the reading of Ordinance 07-15.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Mayor Thodos.  Motion carried.

 

A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to adopt Ordinance 07-15 as presented.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Mayor Thodos. Motion carried.

 

ORDINANCE 07-11:  An Ordinance adopting Section 6-3-52, Entitled "Public Urination" to Title 6, Entitled, "Police Regulation", Chapter 3 Entitled, "Misdemeanor", of the City Code of the City of East Moline, Illinois of 1974 And As Amended.

 

A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to waive the reading of Ordinance 07-11.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.

 

A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to adopt Ordinance 07-11 as presented.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.

 

RESOLUTION 07-62:  A Resolution of the City Council of the City of East Moline, Illinois, Authorizing Execution of a Software Purchase Agreement for the purchase of Cash Receipts Software Package from Civic Systems, LLC. 

 

Discussion:  Finance Director Jim Hughes, provided the City Council with an amended contract with Civic Systems, LLC. with the following change:  Upon final implementation,,      this agreement is subject to final written approval as agreed to by Civic Systems and the Director of Finance of the City of East Moline, Illinois.

 

Mr. Hughes thanked Alderman Kelley for assisting him with the review of the contract and langue changes.

 

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to adopt Resolution 07-62 as presented and As Amended by the Civic Systems Agreement and the Director of Finance Jim Hughes.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.

 

RESOLUTION 07-63:  A Resolution of the City Council of the City of East Moline, Illinois, Authorizing Execution of an Extension of Indemnification Agreement to G & G, L.L.C. with regard to Lots 2 And 3 of The Great River Industrial Park.

 

A motion was made by Alderman Westbrook, seconded by Alderman Bustos, to adopt Resolution 07-63 as presented.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.

 

COMMITTEE OF THE WHOLE (Alderman Kelley)

Alderman Kelley had two (2) items for discussion.  All other items have been covered under the Consent Agenda, or by Ordinance or Resolution.

 

1st Street Water Main Replacement Project  (Mr. Kammler)

The Engineering Department advertised and conducted a bid letting for the above project. 

The City received five (5) bids from the following contractors:

 

Valley Construction Co.                    $227,868.00

Miller Truck & Excavating               $239,330.00

C.H. Langman & Sons Inc.               $251,259.00

Brandt Construction Co.                    $272,461.90

Walter D. Laud, Inc.                          $290,365.00

 

Valley Construction Company was the low bidder with a base bid of $227,868.00.  The amount is approximately 11% below the Engineer's estimate of $256,715.00.  Staff has examined the bid documents and find Valley's bid to be responsive, and therefore recommend award of this contract to Valley Construction Company.  This agreement with the contractor would be a unit price contract in the amount of $227,868.00 to be funded with a combination of grant funds and $7 Million Water & Sewer Bond Funds.  The final amount paid will vary from this total, as this is a unit price contract dependent upon field changes and actual measurements taken during construction.

 

Discussion was held with regard to funding sources for this project.  Mr. Kammler explained how the combination grant works.

 

A motion was made by Alderman Heiland, seconded by Alderman Puientes, to concur with the recommendation as presented and award the contract to Valley Construction (the low bidder) in the amount of $227,868.00 and direct the City Attorney to prepare the appropriate documents for final approval on September 17, 2007.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.

 

GIFT OF RETIRED  (CANINE) K-9 OFFICER   (Chief Moreno) 

K-9 (Canine) Officer, "Sampson", has been actively working for the East Moline Police Department since being acquired by the City in 1999.  Sampson is now 9 years old, and is at an age where he is no longer effective at performing his duties as a K-9 officer for the City.  Therefore, Sampson has been retired from the East Moline Police Department, effective August 17, 2007.  Chief Moreno now request that Sampson be gifted to Sergeant Luke Blaser, the officer with whom Sampson has been working and residing with since the time he was acquired by the City.

 

RECOMMENDATION:  

That K-9 Officer, "Sampson" be gifted and allowed to reside with Sergeant Luke Blaser.

 

BUDGET IMPACT:

None.

 

Chief Moreno informed the City Council that the City does have a new K-9 Officer.  His name is Ivan and Officer Brian Morrissey is his handler.

 

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to concur with the recommendation as presented and direct the City Attorney to prepare the appropriate document for K-9 Officer "Sampson" to be gifted to Sgt. Luke Blaser.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.

 

CITY STAFF COMMUNICATION:

Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:

 

Ø      Rich Keehner, City Administrator, Commended Police Chief Moreno, Mr. Willemarck, Director of Maintenance and Staff for their outstanding job performance during the Labor Day Parade.  Mr. Keehner also congratulated Alderman Heiland on receiving an award

Ø      Honoring her for outstanding Public Service to Unionize Labor and Community Service. 

 

Ø      Fire Chief DeFrance, Reported to the City Council that at 9:00 a.m. a bid opening was held in the City Clerks Office and the following four (4) bids were received:  Alexis $39,000, Securiter $38,762.10, MES – Fire $41,626, and 5Alarm $34,300.50.  The bids will be reviewed by staff and brought back to City Council for consideration.

 

Ø      Jim Hughes, Director of Finance:  Informed the City Council on the progress of the Ward Newsletters including Maps of Wards that were produced in house.  Mail Works would charge $100.00 per mailing by Wards (citywide), Two full pages at no additional postage cost. Mr. Hughes offered to check with other service providers to see if the City can get a better deal. 

 

Ø      Alderman Bustos recommended that the City put this on hold. She states the additional charge is unwarranted and questioned as to why there cannot be a one time programming fee rather than a fee for each mailing.

 

Ø      Alderman Heiland, commented on the mailing, and feels there are other businesses that can provide this service.

 

After much discussion the consensuses was that the Finance Director would check with other businesses to see what other options are available.

 

Ø      Mayor Thodos asks if the City could go to monthly water billings.  Mr. Hughes informed the City Council that with the Civic Software the City can do monthly billings and it will begin with the October 2007 billing cycle minimum usage would be 200 cubic feet.  

 

Ø      Bruce Willemarck, Director of Maintenance Services- Informed the City Council that on September 12, 2007, United Way will be starting their Annual Campaign with a Community-Wide Day of Caring. This is a day that encourages volunteering as a fun and meaningful way to make a difference while addressing some of the urgent needs in our community.  The City of East Moline's Day of Caring Projects will be projects that include putting mulch in various Parks throughout the City.  Terri Van Dyke, Human Resources will be collecting monetary donations for school supplies that will be donated to Hillcrest Elementary School. Donations will be accepted until September 5, 2007. 

 

Ø      Leath "Chip" Drake, Director of Water & Wastewater Facilities, distributed brochures to the City Council regarding the quality of Drinking Water in East Moline. He stated there is a lot of good information provided.

 

Ø      Tim Kammler, Director of Engineering, Reported to the City Council on construction in the City.  The alley project is underway, seal coating is well underway and residents have been notified either by "Pink" notices, which indicates seal coating, or "Yellow" notices, which indicates resurfacing.  On alley projects, staff has encountered some soil problems that are going to require an extra cost associated with that work.  Overall the projects are proceeding as planned.  Residents can check the Engineering page of the City's web site as it is revised to reflect all of this years bid letting results and a summary of every project, which includes what the construction cost are, what the schedule is going to be and project photos.   

 

Ø      Alderman Puentes- Thanked Chief Moreno for helping direct traffic 1050 41st Street at River Drive.

 

Ø      Alderman Moreno- Thanked Mr. Willemarck and City Staff for all the assistance they provided during the Soccer Tournament, which was a great success.

 

Ø      Mayor Thodos – Introduced to the City Council and those in attendance our new Argus/ Dispatch reporter, Bill Mayshoff. 

 

FIVE-MINUTE CITIZEN PARTICIPATION

Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council.

 

Bill Norman, 4516 6th Street B., East Moline, Illinois – Expressed his concerns over the minimum rate change and asked if the Water Plant can run on the fees generated from a 400 cubic feet minimum billing.  He would prefer a flat-water fee rather than a minimum bill since the City is going to monthly billing.

 

RECESS: A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to recess the City Council meeting and convene the Committee-of-the-Whole.  Upon roll call the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland.  Motion carried.  7:31p.m.

 

            (Mayor calls for a break)

 

RECONVENE:  A motion was made by Alderman Puentes, seconded by Alderman Westbrook, to reconvene the City Council meeting.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.  8:24p.m.

 

(Mayor calls for a break)

 

CLOSED SESSION:  A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to go into closed session to discuss Personnel Matters, and Union Negotiations.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.  8:25p.m.

 

OPEN SESSION:  A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to return to open session.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.  9:17p.m.

 

                        Mayor Thodos reported no action taken in Closed Session.

 

ADJOURNMENT:

A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to adjourn the City Council meeting. Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.  9:18 p.m.

 

 

Minutes taken and submitted by,

 ______________________________

Arletta D. Holmes, City Clerk

  

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