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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 08/21/2006

PLEDGE
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

ROLL CALL
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Gary Westbrook.

CITY CLERK’S REPORT
Clerk Holmes reported that the next City Council meeting would be held on Tuesday, September 5, 2006 because of the Labor Day Holiday. The City Clerk announced that the Citizen of The Year, The Denney Jacobs Public Service Award, and The Rotarian of the Year Award Dinner will be held on November 9, 2006 at Quad-Cities Downs. There will be more information to follow.

ADDITIONS/CORRECTIONS TO AGENDA
Mayor Thodos asked that item E under the Consent Agenda, which was unanimously approved at the last City Council meeting regarding the bar screens with H.R. Green be withdrawn from the Consent Agenda. The Mayor asked Alderman Meredith to discuss this item on the Committee of the Whole Report.

CONSENT AGENDA
City Clerk Holmes read the Consent Agenda that included the following items:
1. Approval of the City Council Minutes of August 7, 2006
2. Approval of the Committee- of- the- Whole Minutes of August 7, 2006
3. Approval of Salaries in the amount $307,615.72
4. Approval of Bills in the amount of $689,213.11

A motion was made by Alderman Kelley, seconded by Alderman Doose, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

REPORT BY THE MAYOR
Mayor Thodos: I believe you all received E-Mail with an agenda of Senior Residence “High-rises” that I will be visiting. The ones that are in your Wards have been noted. Please feel free to join me. The dates for the different places are attached. If you have any questions contact Theresa, Dawn, Amy or myself.

You may have read in the newspaper on August 16th, 2006, an article regarding the Quad Cities “Technology Tryout”. Basically, the City of East Moline along with the other major municipalities on both sides of the river are conducting a test of technology, which in all practicality could put a “wireless internet cloud” over the Quad Cities. There are commercial aspects of this, but the aspect that would bemost beneficial to the City ofEast Moline would be communications for dispatching. This project began here in East Moline about a year ago. Eddy Boggs has been busy looking for other technologies to enhance our communications.

The City of East Moline has been with Racom for almost ten (10) years. The technology that we currently have is the 800-megahertz system. We currently pay in excess of $200,000 for that service each year for connections and services.

The technology that we are demonstrating right now is something that is not new. However, it is new to our area. One of the things that the company has been looking at is the fact that we have multi jurisdictions, two (2) different multi communities and geography on this side of the river that is challenging. Over the course of the next six (6) months we will be a pilot program to see how well that works with us. A lot of this cooperation and coordination was the result of Eddy Boggs and communications with the Davenport IT people. It broadens from there.

Hopefully we will have good results within the next six months, at that time we can look at the technology and proceed from there.

CITY ATTORNEY
RESOLUTION 06-40: A Resolution of the City Council of the City of East Moline, Illinois, authorizing settlement of a Worker’s Compensation Claim with Sean Genung.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adopt Resolution 06-40 as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

RESOLUTION 06-41: A Resolution of the City Council of the City of East Moline, Illinois, approving the Intergovernmental Agreement between the City of East Moline. Illinois, and the Village of Hampton, Illinois, and authorizing execution of said Intergovernmental Agreement for the City of East Moline to provide Bacteria Laboratory Services to the Village of Hampton.

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adopt Resolution 06-41 as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

RESOLUTION 06-42: A Resolution of the City Council of the City of East Moline, Illinois, approving the request of The Knights of Columbus to hold their Annual Tootsie Drive for the Mentally Handicapped at the intersection of 9th Street and 15th Avenue on September 7th, 8th, and 9th, 2006, in the City of East Moline.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Resolution 06-42 as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

COMMITTEE OF THE WHOLE (Alderman Meredith)
Alderman Meredith had three (3) items for discussion. All other items have been covered under the Consent Agenda or by Ordinance or Resolution.

PCC PATCH 5TH STREET A & 48TH AVENUE – BIDS (Mr. Mayhew)
The City of East Moline received four (4) bids from contractors to do the above-mentioned construction project as specified. Below is a list of the bids to complete the work.

1. Walter D. Laud, Inc. $39,096.30
2. Centennial Contractors of the Quad Cities 39,284.90
3. C.H. Langman & Sons, Inc. 46,883.10
4. Valley Construction Company 48,954.00

The Engineer’s Estimate of Cost is $52, 168.50.

Recommendation: That Walter D. Laud’s bid of $39,096.30 be accepted and the contract to do the work be awarded to them.

A motion was made by Alderman Meredith, seconded by Alderman Kelley, to accept the low bid of $39,096.30 from Walter D. Laud, Inc. and award them the contract. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

MITCHELL PARK & OTHER MITCHELL PARK TENNIS AND BASKETBALL COURTS AND TWO DOWNTOWN PARKING LOTS BIDS (Mr. Mayhew)
The City of East Moline, received three (3) bids from contractors to do the above-mentioned construction project as specified. Below is a list of the bids to complete the work.

1. General Asphalt Construction Company $77,319.42
2. Tri City Blacktop, Inc. 78,411.17
3. Valley Construction Company 94,757.42

The Engineer’s Estimate of Cost is $77,598.30.

Recommendation: That General Asphalt Construction Company’s bid of $77,319.42 be accepted and the contract to do the work be awarded to them.

Alderman Moreno asked for clarification regarding the funding source to be used for this project. Mayor Thodos stated that Senator Mike Jacobs was able to obtain a grant for the City of East Moline in the amount of $45,000 for this project.

A motion was made by Alderman Moreno, seconded by Alderman Heiland, to accept the low bid of $77,319.42 from General Asphalt Construction Company, and award them the contract. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith and Kelley. Motion carried.

BAR SCREENS (Mr. Keehner)
On August 7, 2006 during the Committee-of-the-Whole proceedings, City Staff proceeded to recommend the assistance of Howard R. Green Company to design and develop bid specifications for the replacement of two (2) bar screens. McClure Engineering is the oversight firm.

City Staff through that during these two weeks we could solidify their bid and compensation package. Mr. Keehner reported that CityStaff was not able to reach a compensation package that was fair to both sides.

The H.R. Green proposal was a little high. Veenstra & Kimm, Inc. (V&K) was contacted and a second bid was required. The proposed fee for design and bidding services was $80,720.00. The proposed fee for general construction services was $16,580.00, substantially lower than the previous H.R. Green bid.

McClure Engineering has reviewed the proposal as well as, Assistant City Engineer Don Mayhew, and Dean Piatt, Director of Wastewater Treatment. All concurred that the V&K proposal was acceptable, and it would be a lower cost to the City. City Staff would like to proceed to accept the V&K proposal for $80,720 for the replacement of the bar screens, and $16,580 for general construction services.

Both Mr. Leo Foley, P.E. from V&K, and Mr. Tim Kammler from McClure Engineering were in attendance to address any question or concerns that the City Council may have. Discussion was held.

A motion was made by Alderman Meredith, seconded by Alderman Moreno, to accept the bid from Veenstra & Kimm, Inc. to design, develop and replacement of 2 bar screens in the amount of $80,720, plus $16,580 for general construction fees, and to authorize staff to use lease purchasing financing. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.

CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on their Departments.

Mr. Drake: Informed the City Council that the Village of Hampton is under a boil order. It does not affect the water for the City of East Moline. We supply the Village of Hampton with quality drinking water, however we have no control over the water quality once it goes into their system. The City of East Moline is offering technical assistance to the Village of Hampton.

Chief Moreno: Informed the City Council that the Department is currently taking applications starting today for Patrol Officers.The City depleted the list of nineteen (19)candidates within a 13-month period.We have one position to be filled next month and will be coming before the City Council seeking final approval for a new hire.

Mr. Mayhew: Thanked Mr. Willemarck and the Maintenance Department for their assistance during the Xstream Clean-up that was held last Saturday.

FIVE- MINUTE CITIZEN PARTICATION
Mayor Thodos gave members of the audience the opportunity to address the City Council.

David Jacquin 316 9th Street, Silvis, IL.– I have worked for the citizens of East Moline for 15 years, 13 years as a garbage man and for the past 2 years as a mechanic. In late 2005 I was asked to represent AFSCME Local 1234 employees as a member of our negotiation team. I was humbled and honored to be requested for this task.

As a member of the management negotiating team, Alderman Kelley probably remembers our first meeting. After mutual introductions, Mr. Keehner told the union representatives that he did not feel we would be able to reach a contract agreement and asked if we would like to just go to arbitration. Needless to say my excitement about the challenge ahead of me was immediately replaced with utter confusion. After several meetings where some progress seemed to be made, it was very clear the changes to our health insurance were the main items on management’s agenda.

Aldermen Heiland and Doose, both of you have been on the City Council since the creation of the Health Insurance Committee, which was formed as a joint effort between management and the unions. I am sure we would agree that the performance of the committee and its members has been, and continues to be extraordinary, to say the least. I hope you are also aware that one of the proposals going to arbitration is to abolish the committee. It must be working well.

Aldermen Moreno and Meredith, you have been on the Council long enough to have seen health insurance costs raise and to see the City insurance fund take a major hit in 2005. You must also be aware of the fact that by the last quarter of 2005 and continuing into the first 6 months of 2006, the fund had returned to levels that are comparable to 4 years ago in 2002. Incredibly, the fund is so healthy that the Health Insurance Committee endorsed a transfer of $500,000 to the Other Post Employment Benefit fund (OPEB). With over half million dollars to move around, why are we even discussing changes?

Aldermen Puentes and Westbrook, you are the newest members of our City Council. At the last Council meeting that AFSCME members turned out in masses, you and I were fortunate enough to hear Joe Perez give a heartfelt speech about his years with the City and how the current insurance proposals would affect his retirement and especially his spouse if he were to die. His expression of love for his wife and concern for the future touched me deeply as I hoped it touched you. It has been said that exempt and management employees follow the AFSCME contract. Since that meeting and Joe’s speech, the Aldermen have approved an insurance increase and wage package for the exempt and management employees. Supposedly this is the same package offered to the union. This seems like management saying, “We are taking it, why not the union?”

I believe this to be a good publicity on the management side, however the problem is that there are 3 other health insurance proposals that were not addressed. These 3 were very important proposals that included what will happen to Joe and /or his wife. The Council seems to have protected their families while leaving ours uncertain. Also, at the same Council meeting following Mr. Perez’s speech, Mayor Thodos agreed that there were some legitimate concerns that needed to be discussed, but they needed to be discussed at the bargaining table, not at a Council meeting. Fair enough! The only problems are that the Insurance Committee should discuss these concerns and that a negotiating session has not been held since the Mayor spoke those words. The last time both sides met was for Federal Mediation.

At that mediation the union gave management an offer, which the mediator himself called “more than fair” and which management rejected without even a discussion. This shows that management is obviously content to take their chances in a costly arbitration. So, I stand here tonight wondering why these insurance issues are going to arbitration when the Health Insurance Committee clearly should decidethem. I am frustrated by unanswered questions and crumbled expectations. I have the wish that we can get back to the bargaining table, leaving power and control at the door, and using common sense and financially sound facts to settle our contract. However, I still find myself needing to thank the Mayor, City Council, and City Administrator. For the first time in 15 years of employment with the City of East Moline, I see members of the Fraternal Order of Police, the International Association of Firefighters, and the American Federation of State, County, and Municipal Employees united and working closely. Thank you for bringing us together.

To the police employees, the fire employees, and to all the various union members around the area, I say thank you and when you find yourselves with the need for union support, be assured you can count on AFSCME.

ADJOURNMENT
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adjourn the City Council meeting. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried. 6:58p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

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