[ close without saving ]
[ close ]
[ close & refresh ]
[ close without saving ]
[ close ]
[ close & refresh ]

 

Home

Calendar
of Events

City
Departments

City
Forms

Announcements
& Reports

 Mayor &
City Council

 Job
 Opportunities

 

Oct 20, 2014 6:30 PM
City Council Meeting

Oct 31, 2014 5:00 PM
Trick or Treat

Nov 03, 2014 6:30 PM
City Council Meeting

Nov 11, 2014
City Offices Closed - Veteran's Day

Nov 17, 2014 6:30 PM
City Council Meeting

Nov 27, 2014
City Offices Closed - Thanksgiving

Nov 28, 2014
City Offices Closed - Thanksgiving

Dec 01, 2014 6:30 PM
City Council Meeting

Dec 15, 2014 6:30 PM
City Council Meeting

Dec 24, 2014
City Offices Closed - Christmas

 

MINUTES OF THE MEETING OF THE MAYOR

AND CITY COUNCIL OF THE CITY OF EAST MOLINE,

COUNTY OF ROCK ISLAND, STATE OF ILLINOIS

 AUGUST 20, 2007 AT 6:30P.M.

 

 

PLEDGE

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

 

ROLL CALL

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Gary Westbrook, and Mayor Thodos.  Absent:  Alderman Cervantes.

 

Mayor Thodos informed the City Council that Alderman Cervantes would be late due to a prior commitment.

 

ADDITIONS/CORRECTIONS TO AGENDA

Mayor Thodos requested a Closed Session to discuss an AFSCME Grievance.

 

CITY CLERKS REPORT  

City Clerk Holmes reported that the next City Council meeting would be held on Tuesday, September 4th, 2007 due to the Labor Day Holiday.  The City Clerk announced that the Citizen of the Year, The Denny Jacobs Public Service Award, and the Rotarian of the Year Award Dinner would be held on November 8th, 2007 at Quad City Downs.  There will be more information to follow.

 

CONSENT AGENDA

City Clerk Arletta D. Holmes read the Consent Agenda that included the following:

a)      Approval of the City Council Minutes of August 6, 2007

b)      Approval of the Committee of the Whole Minutes of August 6, 2007

c)      Approval of Salaries in the amount of $324,697.87.

d)      Approval of Bills in the amount of $593,423.64

 

A motion was made by Alderman Moreno, seconded by Alderman Heiland, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor: Heiland, Puentes, Moreno, Bustos, Kelley, and Westbrook.  Motion carried.

 

REPORT BY THE MAYOR

·        Mayor Thodos read a proclamation for "Coexistence: The Art of Living Together" Proclaiming August 2007 to September 2008, as a Year Of Coexistence in the City of East Moline.   Deputy City Richard VanRaes accepted the proclamation for the Jewish Federation of the Quad Cities. 

·        Mayor Thodos read a proclamation, proclaiming the week of September 3rd through September 8, 2007, as Union Label Week in the City of East Moline.  No one was in attendance to accept the proclamation.

·        Angelus Retirement Village will be celebrating its 10th year Anniversary on Sunday, August 26, 2007 at 1:30p.m.  All are invited to attend.

·        East Moline Main Street will be having their Annual Fright Night on Friday, October 26, 2007.  There will be a parade at 6:00p.m. which will originate on the lawn of The National Bank.  There also will be a Costume Contest in the following seven categories: Best Overall, Best Pumpkin, Scariest, Funniest, Cutest, Prettiest, and Most Original Costume.

 

APPOINTMENT:

Mayor Thodos appointed Sherri DeVrieze to the Plan Commission Board.  The appointment will fill the vacancy left due to the resignation of Alderman Bustos.  Ms. DeVrieze was in attendance and given the opportunity to address the City Council.

 

A motion was made by Alderman Heiland, seconded by Alderman Moreno, to concur with the Mayor's appointment of Sherri DeVrieze to the Plan Commission.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, and Westbrook.  Motion carried.

 

CITY ATTORNEY

City Attorney Phares presented the following Ordinances and Resolutions:

 

RESOLUTION 07-58:  A Resolution of the City Council of the City of East Moline, Illinois, accepting the bid of and authorizing execution of an Agreement with Valley Construction Company for the 2007 Ravine Storm Sewer Replacement Project in the amount of $58,845.59.

 

A motion was made by Alderman Heiland, seconded by Alderman Moreno, to adopt Resolution 07-58 as presented.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, and Westbrook.  Motion carried.

 

RESOLUTION 07-59:  A Resolution of the City Council of the City of East Moline, Illinois, requesting Illinois Department of Transportation to issue a permit authorizing The City of East Moline to proceed with the 1st Street Watermain Replacement Project.

 

A motion was made by Alderman Moreno, seconded by Alderman Heiland, to adopt Resolution 07-59 as presented.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, and Westbrook.  Motion carried.

 

RESOLUTION 07-60:  A Resolution of the City Council of the City of East Moline, Illinois, declaring a 1994 John Deere LX 178 Tractor with a 38-inch Mower Deck surplus property and authorizing the donation of said property by the East Moline Parks Department to the Rock Island County Animal Shelter.

 

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to adopt Resolution 07-60 as presented.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, and Westbrook.  Motion carried.

 

RESOLUTION 07-61:  A Resolution of the City Council of the City of East Moline, Illinois, Authorizing the Execution of a Renewal of a Consolidated Public Safety Communications Agreement between the City of East Moline, Illinois, and the City of Moline, Illinois.

 

A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to adopt Resolution 07-61 as presented.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, and Westbrook.  Motion carried.

 

COMMITTEE OF THE WHOLE (Alderman Bustos)

Alderman Bustos has two items for discussion.  All other items have been covered under the Consent Agenda, by Ordinance or Resolution.

 

Vehicle Bids (Mr. Willemarck)

The Maintenance Services Department received competive bids from qualified vendors for three (3) new vehicles.  Requesting acceptance of the three (3) low bids from the following:

Parks Department -F-150 Pick-up Truck, trade 1994 F-150 Pick-up Lindquist Ford  $16,363 (low bid)

Water Distribution - New Water Main Break Van, trade 1998 E250 Van Reynolds Ford $45,479 (low bid)

Garbage Department - New F-250 Pick-up with snowplow, trade 1996 F-250 Pick-up with snowplow Lindquist Ford  $23,113 (low bid).

 

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to approve the recommendation as presented to accept the three low bids for the vehicle purchases. 

 

Discussion:  Alderman Bustos states that she feels an advantage should be given to businesses within the City.  Mayor Thodos asks Attorney Phares for a legal opinion regarding this issue.  Attorney Phares responds that the City Council could amend its purchasing policy so that in the future, perspective bidders would know that the local bidders would have a certain percentage of advantage over the next highest bidder.

 

It is a policy decision on the part of the City Council, Attorney Phares noted, that in his opinion, it would require an amendment to the City's purchasing policy, primarily so that future bidders would know at the start of the bidding process what policies the City had in regard to local bidders.

 

Alderman Bustos ask what would be the disadvantage of amending the purchasing policy to reflect this change. Attorney Phares stated it would probably discourage other bidders from bidding and would erode the competitive bidding process by giving that advantage.

 

Additional Discussion:  Alderman Kelley, Moreno, Puente's, and Heiland commented on the bidding process.

 

Mayor Thodos directed the Director of Maintenance Services, Bruce Willemarck, to check with other local municipalities regarding their purchasing policies.  Further discussion can be held in the Committee-of-the-Whole.

 

Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Kelley, and Westbrook.  Opposed:  Bustos.  Motion carried.  5-1.

 

Special Events- East Moline Soccer Tournament Waiver of Fees  (Alderman Moreno)

One of the condition of a state sanction tournament is that we have Emergency Medical Technicians available on the grounds at all times, except for an emergency that would force them away.  This agreement has been in place for a number of years.  At this time, we are requesting that the City waive all fees for this event and to also provide EMT's at the tournament throughout the weekend.  Alderman Moreno will work out the hours with Steve Carlson and the Fire Chief DeFrance.  If the club were required to pay the fees for the EMT's, we would be forced to cancel this tournament that brings 3,000 to 4,000 people to the City of East Moline.

 

Alderman Moreno requested that this item be removed from the Committee-of-the-Whole agenda, as no action is required.

 

CITY STAFF COMMUNICATION:

Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:

 

Ø      Tim Kammler, Director of Engineering – Reported to the City Council that the sealcoating project will start the end of August and continue through early September 7th Street, (34 Avenue to 41st Avenue) resurfacing and the downtown alley projects will start in Mid-September.  The sidewalk along 14th Avenue on the south side should be completed by early next week.  Mr. Kammler distributed a draft proposal he had received from AMEC for Comprehensive Services regarding their approach to stormwater management for the City Council review and comment.

 

Ø      Rich Keehner, City Administrator- Read a card from Christy McCoy dated August 15, 2007 expressing her sincere gratitude to the Fire Department, Fire Chief DeFrance, and the EMT'S for their assistance during our difficult circumstance.  Their training and professionalism was excellent.   

 

FIVE-MINUTE CITIZEN PARTICIPATION

Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council.

None.

 

Alderman Moreno – Thanked the Fire Department for assisting his son with a medical issue.

 

Point of Order (Alderman Puentes)

Alderman Puentes asked Attorney Phares if the Internal Wastewater Rate issue can be brought back for discussion.  This item was tabled on June 18, 2007.  Attorney Phares stated that since it was an open item and not specifically designated for any specified date, it could be brought back before the City Council at any time by any Alderman.  There is no real restriction on the question of reconsideration and is limited to the passing or not passing an Ordinance or Resolution.

 

The motion to table is generally an internal device to delay consideration and discussion of only that item, and is not subject to the formality of the adoption or non-adoption of the Resolution or Ordinance.

 

Alderman Cervantes arrives at 7:03p.m.

 

RECESS: A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to recess the City Council meeting and go into the Committee-of-the-Whole.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, Cervantes, and Westbrook.  Motion carried.  7:05p.m.

 

            (Mayor calls for a break)

 

RECONVENE:  A motion was made by Alderman Heiland, seconded by Alderman Moreno, to reconvene the City Council meeting.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, Cervantes, and Westbrook.  Motion carried.  8:35p.m.

 

(Mayor calls for a break)

 

CLOSED SESSION:  A motion was made by Alderman Moreno, seconded by Alderman Puentes, to go into closed session to discuss AFSCME Grievance.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, Cervantes, and Westbrook.  Motion carried.  8:41p.m.

 

OPEN SESSION:  A motion was made by Alderman Puentes, seconded by Alderman Moreno, to return to open session.  Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, Cervantes, and Westbrook.  Motion carried.  8:59p.m.

 

                        Mayor Thodos reported no action taken in Closed Session.

 

ADJOURNMENT:

A motion was made by Alderman Moreno, seconded by Alderman Puentes, to adjourn the City Council meeting. Upon roll call the following voted in favor:  Heiland, Puentes, Moreno, Bustos, Kelley, Cervantes, and Westbrook.  Motion carried.  9:00 p.m.

 

 

Minutes taken and submitted by,

______________________________

Arletta D. Holmes, City Clerk

  

Go back to the Committee of the Whole 2007 page

Back to the Committee of the Whole Main Page

You have entered no search criteria.