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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 08/19/2002

PLEDGE

Mayor Jose Moreno led the City Council and all those present in the Pledge of Allegiance To The Flag. Mayor Moreno asked for a moment of silence in memory of Wes Hardin, who served as Alderman of the 7th Ward for many years.

ROLL CALL

Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll, and the following Aldermen were present: Helen Heiland, John Thodos, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague.

CITY CLERK’S REPORT

Passed

CONSENT AGENDA

1. Approval of City Council Minutes of August 5, 2002
2. Approval of Committee Of The Whole Minutes of August 5, 2002
3. Approval of Salaries in the amount of $296,802.71
4. Approval of Bills in the amount of $891,622.12
5. Approval to provide 2 off duty medics to EMSSC Tournament for a total of 72 hours not to exceed $2,200 and to have staff contact Silvis about additional help.
6. Approval of a $5,100 contribution for the restoration of a bus to be used as a command vehicle by East Moline, Moline, Milan, Rock Island, Rock Island County, and Silvis.
7. Approval to direct the City Attorney to draft an Agreement with H.C. Duke similar to that of Timberline regarding Real Estate Taxes.
8. Approval to accept a change order for additional equipment on the pumper equipment in the amount of $12,167.
9. Approval to direct the City Attorney to draft an Ordinance outlining the changes to the sewer Ordinance.
10. Approval to reimburse the School District in the amount of $48,375.
11. Approval to retain the services of Schiff, Hardin & Waite to prepare the Resolution for intent to TIF. A motion was made by Alderman Thodos, seconded by Alderman Teague, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Teague, Heiland, Thodos, and Moreno. Motion Carried

AGENDA ITEMS: City Attorney Phares requested Council consideration for the following additions to the agenda:

· Resolution of Intent to TIF for the Project of Interstate 80 & 88 (Under the Mayor’s Report).
· Metrolink Lease Agreement (Under City Attorney’s Report).

REPORT BY MAYOR PRESENTATIONS:

Mayor Moreno introduced Mr. Joe Taylor, President/CEO of the Quad Cities Convention & Visitors Bureau. Mr. Taylor updated the City Council on their activities and Business Plan for the Fiscal Year of 2003. They will continue to focus on sales/marketing within 300 miles of the Quad City Area, Development of new and non-traditional niche markets, Continue WGN Co-op radio programs in Chicago and Suburban markets. The Quad Cities is affordable, accessible, fun and a great place to live or visit. Mr. Taylor thanked the City of East Moline for their continued support. Mayor Moreno introduced Ms. Clara Littig, Regional Coordinator of Grand Excursion 2004 for the Quad Cities. Grand Excursion 2004 is an unprecedented four-state initiative designed to build upon the sprit and history of the Grand Excursion of 1854 in order to draw together the communities and cultures of the upper Mississippi River in celebration and recognition of the renaissance and resrsurgence of this region in the heartland of America. Ms. Littig provided informational packet for those in attendance. Mayor Moreno thanked her for the presentation.

OTHER: Intent to TIF (Keehner)

Resolution setting forth and expressing an official intend regarding certain expenditures to be reimbursed with the proceeds of indebt ness. The City of East Moline intends to make certain expenditures for “Redevelopment Project Cost” in connection with the redevelopment of a tract of land located at the intersection of Interstate 80 and Interstate 88(formerly Illinois Routes 5 and 92) (the “project”), which expenditures will be paid on or after the date of passage of this Resolution. A motion was made by Alderman Thodos, seconded by Alderman Doose, to concur with the request. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Teague, Heiland, Thodos and Moreno. Motion carried.

Letters of Resignation:

Mayor Moreno informed the City Council it is with regret, that he has received a letter of resignation submitted by Mr. William Vyncke dated August 5, 2002 effective August 31, 2002. Mr. Vyncke has served on the Housing Authority Board of East Moline as a Commissioner (See Attachment). A motion was made by Alderman Moreno, seconded by Alderman Thodos, to accept the letter of resignation from Mr. Vyncke and it be placed on file. Upon voice vote all in attendance voted in favor. Motion carried. Mayor Moreno informed the City Council, it is with regret that he has received a letter of resignation submitted by Mr. John Hubbs dated August 7, 2002 effective August 31, 2002. Mr. Hubbs has served on the Housing Authority Board of East Moline as a Commissioner (See Attachment). A motion was made by Alderman Moreno, seconded by Alderman Thodos, to accept the letter of resignation from Mr. Hubbs and it be placed on file. Upon voice vote all in attendance vote in favor. Motion carried. Mayor Moreno stated a letter of appreciation would be sent from the City of East Moline to Mr. Vyncke and Mr. Hubbs thanking them for their years of service.

Fun Fest: Mayor Moreno thanked Mr. Banaszek and the Main Street Association for a very successful Fund Fest event. The participation and Community involvement was just great.

Relay for Life:

Mayor Moreno thanked Ms. Dee Sullivan and Ms. Hazel Brown for representing the City of East Moline in the Relay For Life Race. The team received an award for being the most enthusiastic team.

New Businesses:

Four new businesses have opened in Downtown East Moline. Mayor Moreno encouraged all to support them as well as the existing businesses.

CITY ATTORNEY ORDINANCES

02-26: An Ordinance of the City Council of the City of East Moline, Illinois, authorizing the acceptance of an offer to purchase by Andrew & Mary Lou Wood for the empty lot located at 402 15th Avenue, East Moline, and to proceed with foreclosure of the demolition lien against Charles & Carol Isabel Elliott. A motion was made by Alderman Thodos, seconded by Alderman Kelley, to waive the reading of Ordinance 02-26. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Teague, Heiland, Thodos, and Moreno. Motion carried. A motion was made by Alderman Teague, seconded by Alderman Meredith, to adopt Ordinance 02-26 as presented. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Teague, Heiland, Thodos and Moreno. Motion carried.

02-27: An Ordinance of the City Council of the City of East Moline, Illinois, authorizing the establishment of a handicapped parking space in front of the residence located at 347 12th Street, East Moline, Illinois. A motion was made by Alderman Doose, seconded by Alderman Meredith to waive the reading of Ordinance 02-27. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Teague, Heiland, Thodos and Moreno. Motion carried. A motion was made by Alderman Doose, seconded by Alderman Teague, to adopt Ordinance 02-27 as presented. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Teague, Heiland, Thodos and Moreno. Motion carried.

02-28: An Ordinance enacting Section 1-5-12 Entitled “Salaries” of the Mayor, City Clerk, Treasurer, and Aldermen”, of Chapter 5, Entitled “city Council” of Title 1, Entitled “Administrative”, of the City Code of the City of East Moline, Illinois. A motion was made by Alderman Thodos, seconded by Alderman Meredith, to waive the reading of Ordinance 02-28. Upon roll call the following voted in favor: Meredith, Teague, Heiland and Moreno. Against: Doose, Kelley and Thodos. Motion carried. 4-3 A motion was made by Alderman Thodos, seconded by Alderman Teague, to adopt Ordinance 02-28 as presented. Upon roll call the following voted in favor: Meredith, Teague, Thodos and Moreno. Against: Doose, Kelley and Heiland. Motion carried. 4-3 RESOLUTIONS

02-29: A Resolution of the City of East Moline, Illinois, establishing a date, time and place of a public hearing on the adoption of ordinances approving a redevelopment plan and a redevelopment project area. A motion was made by Alderman Thodos, seconded by Alderman Meredith, to adopt Resolution 02-29 as presented. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Teague, Heiland, Thodos and Moreno. Motion carried.

02-30: A Resolution of the City Council of the City of East Moline, Illinois, is authorizing execution of an addendum to lease agreement between the City of East Moline, Illinois and Timberline Real Estate, Inc A motion was made by Alderman Teague, seconded by Alderman Kelley, to adopt Resolution 02-30 as presented. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Teague, Heiland, Thodos and Moreno. Motion carried.

02-31: A Resolution of the City Council of the City of East Moline, Illinois, authorizing closing Archer Drive (13th Street) from 18th Avenue to 23rd Avenue for the Marching Band Competition sponsored by U.T.H.S. Booster Club. A motion was made by Alderman Doose, seconded by Alderman Thodos, to adopt Resolution 02-31 as presented. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Teague, Heiland, Thodos and Moreno. Motion carried.

Other: Opening of Bids for Lot 3, Great River Industrial Park (Phares) City Clerk Holmes read the following bid submitted by G & G, L.L.C. for the purchase of Lot 3, in the Great River Industrial Park (GRIP) in the amount of $6,600. A motion was made by Alderman Thodos, seconded by Alderman Meredith, to accept the bid in the amount of $6,600.00 for the purchase of Lot 3 in the GRIP, and direct the City Attorney to draft the approiate documents. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Teague, Heiland, Thodos and Moreno. Motion carried.

RESOLUTION 02-32: An Intergovernmental Agreement between the City of East Moline, Illinois, and Rock Island County Metropolitan Mass Transit District (MetroLink). A motion was made by Alderman Thodos, seconded by Alderman Moreno, to approve the request as presented. Upon voice vote all in attendance voted in favor. Motion carried.

COMMITTEE-OF-THE-WHOLE (Alderman Heiland) Alderman Heiland has two (2) items for discussion; all other items were taken care of under the Consent Agenda.

Foremost Building Demolition (Lauper/Willemarck) On February 4, 2002 the City Council approved our request to seek competitive bids for the demolition of the Foremost Building located at 1164 13th Avenue. During inspection, asbestos was found inside the building. Because of the asbestos, the demolition will need to be in two (2) phases. · Phase 1: Removal of the asbestos from inside building.
· Phase 2: Demolition of the building Competitive bid were accepted for Phase 1 from the following: Active Thermal Concepts $34,487, Clean World Engineering $22,888, M & O Environmental $16,780, and Ramsco $9,599. Additional cost: Independent Air Sampling $1,250, Power Supply $1,000. Contingencies $1,000. Recommendation: Accept the low bid from Ramsco of $9,599 with additional costs of $3,250, totaling $12,849. Budget Impact: Approximately $80,000 to be paid out of River Front TIF Funds, with possible future reimbursement from the Demolition Fund. A motion was made by Alderman Doose, seconded by Alderman Meredith to accept the low bid from Ramsco in the amount of $9,599, plus $3,250 in additional cost totaling $12,849 to begin Phase 1. Funds coming from River Front TIF with possible reimbursement from the Demolition Fund. Upon Roll Call the following voted in favor: Doose, Meredith, Kelley, Teague, Heiland, Thodos and Moreno. Motion carried.

Park Referendum: Ms. Brasel, representing the East Moline Park Board addressed the City Council, requesting support of this referendum.

RESOLUTION 02-33: A Resolution of the City Council of the City of East Moline, Illinois, authorizing the submission to a vote of the public at the General Election to be held on November 5, 2002, as to whether the maximum annual tax levy to provide revenue for the purpose of Purchasing, Establishing and Maintaining Public Parks shall be increased. A motion was made by Alderman Heiland, seconded by Alderman Teague, to approve Resolution 02-33 to place the referendum on the ballot to increase the present tax levy from .075 to a maximum tax levy of .160. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Teague, Heiland, Moreno. Against: Alderman Thodos. Motion carried. 6-1.

CITY STAFF COMMUNICATIONS Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Department.

Bruce Willemarck, Received calls regarding the Street hold in front of the Post Office. A temporary repair has been made by the Post Office. They have hired a contractor to do the repair.

Rich Keehner, Update, East Moline Enterprise Zone has been approved by Milan, and Silvis. Presentations have been made to the City of Moline, and the Rock Island County Board.

Richard VanRaes, Reminder on August 27, 2002 the Plan Commission will hold a public hearing at U.T.H.S at 7:00p.m. in the Cafeteria regarding annexation of land into the City of East Moline.

Mayor Moreno, On August 31, 2002 we will be having a Blood Drive (Give/Grill) at the Fire Station on Morton Drive. Encouraged all to participate this is a worthy cause.

FIVE MINUTE AUDIENCE PARTICIPATION Mayor Moreno gave member of the audience the opportunity to address the City Council.

Tony Banaszek, Thanked the Council for its support of Fun Fest and all City Staff and Volunteers.

ADJOURNMENT

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adjourn. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Teague, Heiland, Thodos and Moreno. Motion carried. 7:55 p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

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