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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS

 AUGUST 4, 2008 AT 6:30P.M.

 

 

PLEDGE

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag   ROLL CALL Mayor Thodos called the meeting to order and directed Deputy City Clerk Richard Van Raes, to call the roll.  The following Aldermen were present:  Helen Heiland, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.  Absent:  Luis Puentes, Luis Moreno.  (Mayor Thodos stated that Alderman Puentes and Alderman Moreno are in transit and would arrive shortly).             ADDITIONS/CORRECTIONS TO AGENDA Deputy City Clerk VanRaes requested that item number 5 on the Committee-of-the-Whole Agenda be placed on the City Council (Committee-of-the-Whole); and discussion on the demolition of the house at 1438-15th Avenue be placed on the City Council (Committee-of-the-Whole).  Both of these items have been previously discussed.   CITY CLERKS REPORT   Deputy City Clerk Richard VanRaes passed.  

CONSENT AGENDA

Deputy City Clerk VanRaes read the Consent Agenda that included the following:

a)        Approval of the City Council Minutes of July 21, 2008 b)       Approval of the Committee-of-the-Whole Minutes of July 21 , 2008 c)        Approval of Salaries in  the amount of $428,819.53 d)       Approval of Bills in the amount of $503.990.53   A motion was made by Alderman Heiland, seconded by Alderman Cervantes, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook and Heiland.  Motion carried.   REPORT BY THE MAYOR Mayor Thodos presented a proclamation for "Union Label Week".  No one was in attendance to receive the proclamation.  Mayor Thodos will give the proclamation to IMPACT.   Fire Chief DeFrance introduced Jonathan Wietting, recently appointed as Fire Department Training Officer.  Chief DeFrance commented on Mr. Wietting's experience with the Fire Department.           CITY ATTORNEY City Attorney Phares presented the following Resolutions RESOLUTION 08-63:  A Resolution of the City Council for the City of East Moline, Illinois, authorizing the waiving of all permit fees, and any water and sewer connection fees, for Habitat for Humanity Quad Cities, when building a new residence at 1447-18th Street, East Moline, Illinois.   A motion was made by Alderman Heiland, seconded by Alderman Cervantes, to approve Resolution 08-63 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.   Alderman Moreno arrives at 6:35p.m. Alderman Puentes arrives at 6:36p.m.   RESOLUTION 08-64:  A Resolution of the City Council of the City of East Moline, Illinois, accepting bid of and authorizing execution of an agreement with Hoerr Construction, Inc., of Peoria, Illinois, in the amount of $103,989.00 for the 2008 Sewer Lip Lining Program     A motion was made by Alderman Heiland, seconded by Alderman Bustos, to approve Resolution 08-64 as presented.  Upon roll call the following voted in favor:  Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.   RESOLUTION 08-65:  A Resolution of the City Council of the City of East Moline, Illinois, accepting the bid and authorizing execution of an agreement with LETSGOPLAY, in the amount of $35,000.00, for the purchase of Playground Equipment for Garfield Park, East Moline, Illinois   Maintenance Director Bruce Willemarck explains the details of the bid process and refers to material distributed to the City Council.  Mr. Willemarck describes the equipment and explains the details of the budget impact.   Mayor Thodos comments on funds to be received from Illinois Department of Commerce and Economic Opportunity and a grant from State Senator Mike Jacobs.  Alderman Puentes asks about the funding process.   City Attorney Phares reads the title of Resolution 08-65 and asks Mr. Willemarck to insert into the resolution the amount of bids.   A motion was made by Alderman Cervantes, seconded by Alderman Moreno, to approve Resolution 08-65 as presented.  Upon roll call the following voted in favor:   Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.   RESOLUTION 08-66:  A Resolutionof the City Council of the City of East Moline, Illinois, approving the request of the Quad City Labor Day Parade Alliance to hold the 25th Annual Labor Day Parade on Monday, September 1, 2008      A motion was made by Alderman Heiland, seconded by Alderman Puentes, to approve Resolution 08-66 as presented.  Upon roll call the following voted in favor:  Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried. RESOLUTION 08-68:  A Resolution of the City Council of the City of East Moline, Illinois, accepting the bid of and authorizing the execution of an agreement with American Asphalt Surface Recycling, for heat scarification/mircosurfacing, in conjunction with the letting of three contracts which constitute the 2008 Street Patching Resurfacing Program    A motion was made by Alderman Moreno, seconded by Alderman Bustos, to approve Resolution 08-68 as presented.  Upon roll call the following voted in favor:   Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.   RESOLUTION 08-69: A Resolution of the City Council of the City of East Moline, Illinois, accepting the bid of and authorizing execution of an agreement with Langman Construction Company, for PCC Pavement Patching, in conjunction with the letting of three contracts which constitute the 2008 Street Patching and Resurfacing Program   A motion was made by Alderman Heiland, seconded by Alderman Moreno, to approve Resolution 08-69 as presented.  Upon roll call the following voted in favor:  Moreno, Bustos, Kelley, Cervantes, Westbbrook, Heiland, and Puentes.  Motion carried.   RESOLUTION 08-70: A Resolution of the City Council of the City of East Moline, Illinois, accepting the bid and authorizing execution of an agreement with Brandt Construction Company, for Asphalt Overlay/Sealcoating, in conjunction with the letting of three contracts which constitute the 2008 Street Patching and Resurfacing Program   A motion was made by Alderman Heiland, seconded by Alderman Cervantes, to approve Resolution 08-70 as presented.  Upon roll call the following voted in favor:  Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.   RESOLUTION 08-71:  A Resolution of the City Council of the City of East Moline, Illinois, accepting the bid and authorizing execution of an agreement with McCarthy Improvement Company, in the amount of $69,025.00, for work proposed on the Kennedy Drive Sidewalk Project   A motion was made by Alderman Kelley, seconded by Alderman Puentes, to approve Resolution 08-71 as presented.  Upon roll call the following voted in favor:  Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.   RESOLUTION 08-72:  A Resolution of the City Council of the City of East Moline, Illinois, accepting the bid of and authorizing execution of a unit price contract with Peterson Parking Lot Striping, Inc., for the proposed work on Pavement Marking, in conjunction with the 2008 Pavement Marking Program   A motion was made by Alderman Moreno, seconded by Alderman Heiland, to approve Resolution 08-72 as presented.  Upon roll call the following voted in favor:  Moreno, Bustos, Kelley, Cervantes, Westbrook, Hieland, and Puentes.  Motion carried.   COMMITTEE OF THE WHOLE (Alderman Heiland)  Alderman Heiland reported there were four (4) items for discussion.  All other items have been covered under the Consent Agenda, by Ordinance or Resolution.    Revolving Loan Application - Mike's Automotive (Mr. Feldt) Scott Feldt, Director of Economic Development explains the details of the current agreement with Mr. Mike Hughes which replaces the collateral for the loan with a mortgage and removes the maintenance restrictions as a condition for the loan.    Alderman Bustos asks about the possible code violations on Mr. Hughes properties.  Richard Van Raes, City Planner, describes the condition of the properties and the proposed meetings to schedule improvements.   A motion was made by Alderman Moreno, seconded by Alderman Heiland, to concur with the Economic Development committee's recommendation.   City Attorney Phares asks if the motion also includes the adoption of City Council Resolution 08-67.    RESOLUTION 08-67:  A Resolution of the City Council of the City of East Moline, Illinois, to enter into an Economic Development Loan with Mike Hughes (Mike's Automotive).   The motion and the second agreed.  Upon roll call the following voted in favor:  Moreno, Bostos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.   Adopt North Hill Feasibility Resolution (Mr. Hughes) Finance Director, Jim Hughes explained that, according to bond counsel, the resolution was not necessary.  No Action Taken.   Increased Water Allowance for Soccer Club (Mr. Keehner)  City Administrator, Rich Keehner distributed the second addendum to the lease agreement to the City Council.  The addendum describes the amount of water to be used and the associated costs.   A motion was made by Alderman Heiland, seconded by Alderman Bustos, to concur and approve the second addendum to the lease agreement with the East Moline/Silvis Soccer Club at Northeast Park.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Heiland, and Puentes.  The following voted to abstain:  Moreno.  The following voted to pass:  Westbrook.  Motion carried.   Discussion on the demolition of the house at 1438-15th Avenue, East Moline. City Attorney William Phares reported that he has been in contact with Attorney Graham Lee, who represents the purchaser.  Mr. Phares stated that the City would require from the purchaser a proposal and a "tight" time frame for the completion of the renovation of the house.  Mr. Phares expects to receive these items this week.  If not received, the City will proceed with the contract (to demolish).                 No action taken on this item.   CITY STAFF COMMUNICATION: Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:      Mr. Willemarck, Director of Maintenance Services - commented on clean-up activities from the recent storm.   Mr. Ross, Chemist at Water Filtration- reported on progress on asbestos removal at the Water Plant    Mr. Moreno, Police Chief- informed the City Council that Captain John Reynolds has been accepted to the F.B.I. Academy.   Mr. Kammler, Director of Engineering- informed the City Council that the City has applied for assistance from the Federal Emergency Management Agency (FEMA).  Staff will be meeting with FEMA this week to review damage.  The City has also requested assistance from the Corps of Engineers and is coordinating with Natural Resource Conservation Service for Watershed funding.  Mr. Kammler also comments on the progress of the current construction projects.   Mr. Keehner, City Administrator, - congratulated John Wietting on his promotion.   Alderman Puentes comments on the start of the school year at United Township High School (UTHS) and its impact on traffic.  Discussion on traffic at UTHS and service road.   Alderman Heiland thanked officials and staff for good work during the flood, storms and other events.   FIVE-MINUTE CITIZEN PARTICIPATION Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council.   Drucilla Johnson, 1351 Morton Drive, East Moline – Ms. Johnson commented on the following:     ·          Thanked City Staff and residents for work during the recent flood.  Special compliments to Fire Chief Rob DeFrance, and to Alderman Gary Westbrook and Alderman Luis Puentes. ·          The condition of a house in the "1300" block of Morton Drive.                   Doug Riel, 21912 Barstow Road, Barstow, Illinois – commented on the lack of maintenance and weed cutting on 192nd Street.  He believes this is a safety issue.   RECESS SESSION: A motion was made by Alderman Heiland, seconded by Alderman Cervantes, to recess the City Council meeting and go into the Committee-of-the-Whole.  Upon roll call the following voted in favor:  Moreno, Bustos, Kelley, Cerantes, Westbrook, Heiland, and Puentes, Motion carried.  7:22p.m.                                                   Mayor calls for a break   RECONVENE SESSION: A motion was made by Alderman Puentes, seconded by Alderman Cervantes, to reconvene the City Council meeting.  Upon roll call the following voted in favor:  Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  8:45p.m.   CLOSED SESSION: A motion was made by Alderman Puentes, seconded by Alderman Cervantes, to go into Closed Session to discuss a Personnel Matter.  Upon roll call the following voted in favor:  Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes. Motion carried.  8:45p.m.   REOPEN SESSION: A motion was made by Alderman Moreno, seconded by Alderman Cervantes, for the City Council to return to open session.  Upon roll call the following voted in favor:  Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried.  8:57p.m.     A motion was made by Alderman Moreno, seconded by Alderman Heiland, to concur with the Mayor's appointment of Todd McCleary for the Director of Maintenance Services and the approval of the signed employment agreement.  Upon roll call the following voted in favor:  Moreno, Bustos, Kelley, Cervantes, Heiland, and Puentes.  The following voted to pass:  Westbrook.  Motion carried.   ADJOURNMENT: A motion was made by Alderman Puentes, seconded by Alderman Cervantes, to adjourn the City Council meeting. Upon roll call the following voted in favor:  Heiland, Puentes, Bustos, Kelley, and Cervantes.   Motion carried.  9:00p.m. 

Minutes taken and submitted by,  
________________________
Richard Van Raes, DeputyCity Clerk

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