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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 08/04/2003

PLEDGE
Mayor Moreno led the City Council and all those present in the Pledge of Allegiance To The Flag.

ROLL CALL
Mayor Moreno called the meeting to order and directed Deputy City Clerk Kathryn VenHuizen, to call the roll, and the following Aldermen were present: Helen Heiland, Luis Puentes, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague. Absent: Alderman Luis Moreno (on vacation).

CITY CLERK'S REPORT
None

CONSENT AGENDA
A.
Approval of the City Council Minutes of July 21, 2003
B.
Approval of the Committee Of The Whole Minutes of July 21, 2003
C.
Approval of Salaries dated in the amount of $305,050.12
D.
Approval of Bills in the amount of $1,095,185.85
E.
Approval of the Centennial Committee Report and placed on file with the City Clerks Office
F.
Approval to Direct the City Engineer to begin preparing plans for the installation of the new water main in the Babcock area and for the Director of Finance to contact all affected residents.

A motion was made by Alderman Doose, seconded by Alderman Teague, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley and Teague. Motion carried.

REPORT BY MAYOR
Mayor Moreno introduced Mr. Paul Garcia from Mid American Energy who presented the Mayor and the City with a donation from Mid America to beautify the Fire Cracker Corner.

Mayor Moreno informed the Council that by the next meeting he should have nominations for the 4th of July Fireworks Committee.

Mayor Moreno gave all the elected officials a bag of wooden nickels representing the 100th Celebration for the City. The nickels were provided by the East Moline Centennial Committee.

CITY ATTORNEY
ORDINANCE 03-25: An Ordinance Of The City Council Of The City Of East Moline, Illinois, Providing For The Submission To The Electors Of The City Of East Moline, Rock Island County, Illinois, The Question Of Whether The City Should Impose A Non Home Rule Municipal Retailers' Occupation Tax And Non-Home Rule Municipal Service Occupation Tax.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to waive the reading of Ordinance 03-25. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley and Teague. Motion carried.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to adopt Ordinance 03-25 as presented. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley and Teague. Motion carried.

03-26: Ordinance Providing For The Issuance And Sale Of $3,600,000 General Obligation Alternate Bonds (Utility Tax Alternate Revenue Source), Series 2003a, Of The City Of East Moline, Rock Island County, Illinois, For The Purpose Of Paying The Costs Of Acquiring, Constructing And A Building On Land Owned By The City To Serve The City's Public Works And Engineering Departments And Other City Administrative Offices, And Related Costs And Expenses; Providing For The Pledge Of Revenues Received By The City From Occupation Or Privilege Taxes On Certain Public Utility Services To The Payment Of Principal Of And Interest On Those Bonds; Providing For The Levy Of A Direct Annual Tax For The Payment Of Principal And Interest On Those Bonds; Providing For The Execution And Deliver Of A Continuing Disclosure Undertaking In Connection With Those Bonds; And Concerning Related Matters.

Mr. Hughes informed the Council that the City received bids for the 5,000,000 bonds. Four bids were received with the low bidder being Robert W. Baird & Co, Inc. with a rate of 4.3564 for the life of the bonds (20 years).

A motion was made by Alderman Doose, seconded by Alderman Kelley, to waive the reading of Ordinance 03-26. Upon roll call the following voted in favor: Heiland, Doose, Meredith, Kelley and Teague. Alderman Puentes abstained.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to adopt Ordinance 03-26 as presented. Upon roll call the following voted in favor: Heiland, Doose, Meredith, Kelley and Teague. Alderman Puentes abstained.

03-27: Ordinance Authorizing And Providing For The Issuance And Sale Of $1,400,000 General Obligation Alternate Bonds (Tax Increment And License And Permit Revenue Alternate Revenue Source), Series 2003b, Of The City Of East Moline, Rock Island County, Illinois, For The Purpose Of Paying Certain "Redevelopment Project Costs" In Furtherance Of The Riverfront Redevelopment Project Plan; Providing For The Pledge Of Tax Increment Revenues From The Riverfront Redevelopment Project Area And License And Permit Revenues To The Payment Of Principal Of And Interest On Those Bonds; Providing For The Levy Of A Direct Annual Tax For The Payment Of Principal Of And Interest On Those Bonds; Providing For The Execution And Delivery Of A Continuing Disclosure Undertaking In Connection With Those Bonds; And Concerning Related Matters.

A motion was made by Alderman Doose, seconded by Alderman Teague, to waive the reading of Ordinance 03-27. Upon roll call the following voted in favor: Heiland, Doose, Meredith, Kelley and Teague. Alderman Puentes abstained.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to adopt Ordinance 03-27 as presented. Upon roll call the following voted in favor: Heiland, Doose, Meredith, Kelley and Teague. Alderman Puentes abstained.

OTHER:
Proposals for the land adjacent to the landfill: Mr. Verdick recommended accepted the following bid: Mr. James Oscar Ellis - 2516 - 158th Street North, East Moline, Illinois submitted a bid of $3,500 per acre contingent upon the following:

1. Have the right to conduct environmental inspection of the property, at their expense to be completed within 50 days of the City's acceptance of this proposal.

2. Purchaser would plant both native grasses and additional trees. Arrangements would be made with Black Hawk College, Western Illinois University, Augustana College, United Township High School, Moline High School and other institutions of learning in the area. The property would be made available for use by their Science departments for field studies.

3. This proposal is based upon the proposition that the City of East Moline will not extend in any way the existing reverter in favor of the State of Illinois and only place a use restrictive covenant on property that would last only for 10 years from and after July 15, 2009.

A motion was made by Alderman Heiland, seconded by Alderman Doose to accept the bid from James Oscar Ellis and direct the City Attorney to prepare the necessary documents. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley and Teague.

Preliminary Plat & Final Plat: Kennedy Place Subdivision Mr. VanRaes informed the Council of the outline and changes to the plats and that the planning commission has reviewed the changes and approved the plat.

A motion was made by Alderman Meredith, seconded by Alderman Kelley to approve the Preliminary Plat and Final Plat for the Kennedy Place Subdivision as presented. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley and Teague.

Preliminary (PUD) Plat & Final (PUD) Plat: Kennedy Place Villas Mr. VanRaes informed the Council of the outline and changes to the plats and that the planning commission has reviewed the changes and approved the plat.

A motion was made by Alderman Meredith, seconded by Alderman Teague to approve the Preliminary (PUD) Plat and Final (PUD) Plat for the Kennedy Place Villas as presented. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley and Teague.

COMMITTEE-OF-THE-WHOLE (Alderman Teague)
Engineering Contract for Improvements to 21st Ave Pump Station - Drake Mr. Drake informed the Council that this project is part of the Capital Improvement Projects. The Water Filtration Plant has received and reviewed qualifications from four (4) engineering firms for the project. The project consists of the installation of a variable speed controller, motor and possibly a pump, SCADA controls for the largest pump and flow meters to determine the actual output from the pump station. Mr. Drake and Mr. Lauper recommend that the City contract with KJWW Engineering for $12,500 plus reimbursable expenses not to exceed $750 for this project.

A motion was made by Alderman Teague, seconded by Alderman Meredith to contract with KJWW Engineering for the Improvements to the 21st Ave Pump Station for a cost not to exceed $12,500 plus reimbursable expenses not to exceed $750. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley and Teague..

Bids for 7th Street Water Main Replacement - Lauper
Mr. Lauper distributed a bid tab for bids received for the Water Main Replacements on 7th Street; 26th Ave - 30th Ave and 28th Ave; 7th Str to East of 7 ½ Street and 7 ½ Street, 28th Ave to 30th Avenue. Valley Construction was the low bidder in the amount of $494,529.00 with the Alternate.

A motion was made by Alderman Teague and seconded by Alderman Meredith to accept the low bid from Valley Construction in the amount of $494,529.00 Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley and Teague.

Garbage User Fees
Discussion was held regarding implementing the garbage user fees and other budget cuts that would be presented at a later time to the Council.

A motion was made by Alderman Teague, seconded by Alderman Meredith, to implement a $6 per month, per household garbage fee and direct the City Attorney to draft the appropriate Ordinance. Upon roll call the following voted in favor: Puentes, Doose, Meredith, Kelley and Teague. Against: Heiland. Motion Carried 5 - 1

CITY STAFF COMMUNICATIONS
Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Departments.

Chief Freeman: Reminded everyone of the Night Out Against Crime on August 5 at Mitchell Park. Informed the Council of the EM team that participated in the Crime Stoppers 5K. Alderman Teague inquired about the Cards for the new Officers. Chief Freeman informed the Council that some new cards would be issued soon.

Bill Lauper: Informed the Council of the status of projects around the City including the water & sewer connection at the City Garage.

Steve Verdick: Informed the Council of different meetings and contacts that have developed from the Economic Develop Summit.

Jim Hughes: Informed the Council of a meeting on Friday morning regarding the minimum usage water bills.

FIVE-MINUTE AUDIENCE PARTICIPATION
Mayor Moreno gave member of the audience the opportunity to address the City Council.

John Thodos: Asked the Council if the new garbage fees would affect the tax levy amount. Mr. Verdick informed everyone that this is being discussed but that the garbage user fees does not cover the entire garbage budget but that this is being looked into.

Tony Bansek: Reminded everyone of the Fun Fest being held August 15 & 16 downtwon.

ADJOURNMENT
A motion was made by Alderman Puentes, seconded by Alderman Kelley, to adjourn. Upon roll call the following voted in favor: Heiland, Puentes, Doose, Meredith, Kelley and Teague. Motion carried. 7:15p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

 

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