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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 08/02/2004

PLEDGE
Mayor Jose Moreno led the City Council and all those present in the Pledge of Allegiance To The Flag. A moment of silence was held in honor of Marine Sgt. Matthew Adams from Silvis who passed while serving our Country.

ROLL CALL
Mayor Moreno called the meeting to order and directed Deputy City Clerk Kathryn VenHuizen, to call the roll, and the following Aldermen were present: Helen Heiland, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague. Absent: Alderman Luis Puentes.

CORRECTION / ADDITIONS TO AGENDA:
Alderman Moreno pointed out a mistake in the COW minutes from July 6, 2004 regarding the voting on a motion for the IT position.

Alderman Heiland read a statement clarifying her vote from the July 6, 2004 Council meeting regarding her vote on the HR position. Alderman Heiland voted on a motion that actually had two parts and wants the record to reflect that she votes “NO” to creating a part time HR position and votes “YES” to ending the contract with Oceans of Opportunity.

CITY CLERK’S REPORT
Passed

CONSENT AGENDA
A) Approval of the City Council Minutes of July 19, 2004
B) Approval of Committee Of The Whole Minutes of July 19, 2004
C) Approval of Salaries in the amount of $298,744.46
D) Approval of Bills in the amount of $1,305,352.58
E) Approval for the EM Main Street to Hold the Fun Fest on Aug 20 and 21 with the City as a Co-Sponsor.
F) Approval for the Labor Day Parade to be held on September 6, 2004
G) Approval for the Knights of Columbus to conduct a roadblock at 9th St & 15th Ave on Sept. 17 & 18 to solicit donations for it’s 34th Annual Tootsie Roll Drive to benefit the handicapped.

A motion was made by Alderman Moreno, seconded by Alderman Doose, to approve the Consent Agenda with the minutes being corrected as discussed. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion Carried.

REPORT BY MAYOR
August 3, Night Out Against Crime, Mitchell Park
August 4, Music in the Park, 7 pm at Wiman Park
Augst 19, Music in the Park, 7 pm at the Quarter

PROCLAMATION
Mayor Moreno read the Proclamation, in recognition of the East Moline Woman’s Club in honor of their 75th Anniversary and for their continuous service to our community. Mayor Moreno presented the Proclamation to the President of the club. There were 6 members in attendance and were given the opportunity to address the City Council.

SPECIAL SERVICE AREA:
Mayor Moreno turned this topic over to Rich Keehner. Mr. Keehner addressed the council and informed them that 2 separate petitions were filed objecting to the SSA. One from the Property Owners and one from the electors. Both petitions have been reviewed but staff was not completely through the petitions.

Mr. Keehner presented the following timeline of activities regarding the SSA:
January 6, letter from property owners Joyce & Jon Danley requesting the SSA
April 19, City Council adopts Ordinance 04-13 to establish a SSA and call for a public hearing
May 3, Public Hearing on SSA. Start of 60 day period for objectors to obtain signatures objecting to the SSA
May 19, June 8 and June 19: SSA Informational meetings were held
July 3, Final day for petitions of objections to be filed with City Clerk
July 5 – 30th, Review of petitions and comparisons to Deeds of Record from the County Recorders Office

Mr. Keehner presented the following preliminary findings in regards to the Property Owners Petition that was filed:
12 full or partial pages of petitions were filed before the July 3 deadline
A total of 99 signatures were contained on the petitions
61 of the signatures were found to be valid when compared with the owners of record on the Deeds of Record
38 of the signatures were found to be invalid for numerous reasons such as: signatures were not those of the
property owners, some property owners signed more than one time, some signatures were from people
whose property was not in the defined SSA
At least 51% of the property owners objecting to the creation of an SSA are necessary for its defeat. This
would require 75 valid signatures from the 146 property owners in the SSA. Only 61 valid signatures
(42%) were recorded, therefore the SSA will move forward.
85 of the 146 property owners, or 58%, were in favor of the SSA and did not sign petitions to object.

Mr. Keehner informed the Council that on August 16 a report of findings on the residing electors petition would be presented.

Mr. Phares informed the Council that this was a preliminary staff report and a full report would be made to the Council at the next meeting and then the Council would make a finding from the report and make the decision if the SSA will move forward.

At this time Mayor Moreno opened the meeting to comments from the floor.

Ken Gieger, 832 16th Avenue: If they knew that the wives and husbands could sign and that both names were needed they would have signed. 65 Business out of 105 business signed.

Mark Raven, QC Furniture, 710 15th Ave: out of 104 possible names given they received 70% on the petitions. Had they known that the wives needed to sign they would have obtained both signatures. They did not know that the City Attorney was going to pull the deeds. A lot of people are against this tax and just because their signatures are not on the petition does not mean that they are for it.

Stanley Goldman, 2408 35th Ave, Rock Island (owns 909 15th Ave, EM): The objectors should be allowed to submit supplementary signatures so that it’s fair. They should not be shot down just because the rules changed.

Marie Gallestead, 1025 16th Ave: The map given did not agree with the list of area that was given. This SSA is why REDEEM was created in the first place.

Alderman Moreno questioned why only 105 names were given. Mr. Keehner responded that the list of names were given per the tax records per statute. It is up to the objectors to obtain legal council and to pull the deeds to determine what signatures were needed for the petitions. It is not the City’s obligation to show them how to object the SSA.

Alderman Heiland inquired if the objectors were given the information to check the Deeds. Mr. Phares informed the council that the City did not offer legal advise but did inform the objectors to seek legal council at all three of the informational meetings.

Mr. Phares informed the Council that the City did a complete title search through a Title Company after the petitions were filed. It was not the City’s responsibility to do this until after an objection was filed. Everything was done per the statute.

Mr. Banaszek, 2552 7th Street: Wanted to address the council on the positives of this issue. He has worked a lot of years through different committees for the City and feels this SSA is a stepping stone to make the City better. If something is not done soon the direction is going to keep going down.

Mayor Moreno call the discussion to come to an end and discussion will resume when a another report is given at the August 16 Council meeting.

CITY ATTORNEY
ORDINANCE 04-29: An Ordinance Of The City Council Of The City Of East Moline, Illinois, Amending Section 9-3-1 entitled “No Parking Places” of Chapter 3, entitled “Parking Rules”, of Title 9, entitled “Traffic”, of the City Code of the City of East Moline of 1974 and as amended.

A motion was made by Alderman Meredith, seconded by Alderman Kelley, to waive the reading of Ordinance
04-29. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague.

A motion was made by Alderman Doose, seconded by Alderman Moreno, to adopt Ordinance 04-29 as presented. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague.

RESOLUTION 04-14: A Resolution of the City Council Of the City Of East Moline, Illinois, approving a contract between Valley Construction Company and the City of East Moline, Illinois and authorizing execution of a permit with the State of Illinois, for First Street Improvements.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to adopt Resolution 04-14 as presented. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague.

COMMITTEE-OF-THE-WHOLE (Alderman Heiland)

IT STAFFING - Hughes
Mr. Hughes informed the council of the need to create the IT position to help maintain the City Network, the website, the mobile units in the police squads and several other areas.

Questions were raised regarding the hiring procedure. Mr. Verdick informed the Council that he ran the situation past Judy Williams from Oceans of Opportunity and the City is not required to advertise this position. More problems could occur by opening the position since the City already has someone qualified for the job.

After discussion a motion was made by Alderman Kelley, seconded by Alderman Doose, to create an IT position for the City. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Kelley and Teague. Opposed: Heiland. Motion carried 5-1

CITY STAFF COMMUNICATIONS
Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Departments.

Hughes: Thank the Council for creating the IT Position

Drake: Accepting bids for the 21st Pump Station on Thursday at 10 am

Chief Moreno: Thank the Council for creating the IT Position. The PD will benefit greatly

Lauper: Construction on 1st Street / Avenue of Cities for new sewer. Mayor asked when the bathrooms on the bike path would be open. Mr. Lauper responded the bathrooms would hopefully be open by the end of the week.

Keehner: Had a map for the council showing all the property owned by the city as earlier requested by a council member.

FIVE- MINUTE AUDIENCE PARTICPATION
Mayor Moreno gave members of the audience the opportunity to address the City Council.

Mr. Banaszek: Thanked the Council and City Staff for all the work and effort towards the SSA

ADJOURNMENT
A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adjourn. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley and Teague. Motion carried.

Minutes taken and submitted by,
_______________________________
Kathryn VenHuizen, Deputy City Clerk

 

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