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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS
JULY 21, 2008 AT 6:30P.M.
PLEDGE Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag ROLL CALL Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos. Absent: Luis Puentes, and Luis Moreno.
ADDITIONS/CORRECTIONS TO AGENDA None
CITY CLERKS REPORT City Clerk Holmes passed.
City Clerk Holmes read the Consent Agenda that included the following:a) Approval of the City Council Minutes of July 7, 2008
b) Approval of the Committee-of-the-Whole Minutes of July 7, 2008
c) Approval of Salaries in the amount of $377,919.61
d) Approval of Bills in the amount of $267,463.01 A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to approve the Consent Agenda as presented. Upon roll call, the following voted in favor: Heiland, Bustos, Kelley, Cervantes, and Westbrook. Motion carried.
REPORT BY THE MAYOR Mayor Thodos gave a status report to the City Council and all those in attendance regarding the very severe storm that occurred today. Dave Lambrecht and the Maintenance Services crew were out early this morning cleaning up the debris throughout streets. Mayor Thodos stated that he believes that 85% of the streets in the City are passable, and of course there are residents still without power as City Hall is currently without power itself. As far as the debris is concerned, Mayor Thodos is assuming that the City Council would want to allow Maintenance Services to have residents place their debris and tree limbs and branches to the street where they will be picked up. Mid-American Energy does not know when power will be restored to the City. Rock Island County Chairman Jim Bohnsack, held a press conference earlier today to provide information to the communities. The City of East Moline is without power. Other Quad Cities communities sustained even greater damaged than East Moline. The City of Moline has power outages and downed trees along major thoroughfares. The City of Rock Island lost power to their Water Plant for a brief time; however power has now been restored. The City of Milan's Water Plant is not operating and Milan is currently without water. The City of East Moline will be assisting the City of Silvis, providing them with water as they do not have power for their water pumps.
Alderman Puentes arrived at 6:39p.m.
Alderman Moreno arrived at 6:40p.m.
Mayor Thodos stated that Rev. Harris and Alderman Westbrook came to the office and spoke with him regarding a teaching program. Mayor Thodos ask that Rev. Harris come forward and make his presentation. Pastor Harris -1501 6th Street, East Moline, Illinois. Pastor Harris thanked the Mayor and City Council for allowing him to address them tonight. Rev. Harris is the pastor of Mt. Zion Missionary Baptist Church. Pastor Harris stated that he deals with all kinds of situations that happen in people's lives. One thing that really has been troubling to him is the number of funerals conducted for young people. Regarding education, one of his gifts is to take information that is dull and dry and put it in a form which makes it fun to learn. Pastor Harris explained that his program called "ABC's-ZYX's" will help students learn about government; especially The Constitution of the United States. Every citizen of the United States of America should know that our constitution is the principle that separates us apart from other countries. We have rights that should be defended, preserved and protected. This Citizen Empowerment Series is designed to enhance knowledge of the Constitution and expand academic skill at the same time. There are 27 amendments. We use the first 26 in this series. Each Amendment is represented by an image keyed to an alphabet A-Z. The first 10 Amendments of the Constitution of the United States are called the Bills of Rights. We also have a song to help you learn this information. The graphics and THE song are an introduction to our system of learning. It is the pathway of Empowerment in "A Wonderful System". Our system takes dull, dry information and makes it fun to learn, forward and backwards. The combination of image, alphabet and song enables easy recall. Pastor Harris is proposing that education involves not only the schools, but parents, teachers and the community. Pastor Harris is suggesting that we have a Citywide "ABC's – ZYX's" day. This would involve participation from the businesses and the entire community. Also participating in the presentation are the following: LaCaela Williams, 1352 8th Avenue Litereya Banks, 1352 8th Avenue Nathaniel Richardson, 1352 8th Avenue, Zhanaya Richardson, 1352 8th Avenue Jhadeja Ford, 1321 8th Avenue, Tavionna Ford, 1321 8th Avenue, Justus Walker, 1229 5th Avenue and Mrs. Mattie Dorsey, 54-41 Avenue. All of the participants are resident of the City of East Moline, Illinois.
CITY ATTORNEY City Attorney Phares presented the following Resolutions:
RESOLUTION 08-58: A Resolution of the City Council for the City of East Moline, Illinois, authorizing execution of an agreement with Greater Metropolitan Area Housing Authority, Rock Island County, to its residential communities A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to adopt Resolution 08-58 as presented. Upon roll call the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland. Motion carried.
RESOLUTION 08-59: A Resolution of the City Council of the City of East Moline, Illinois, accepting the proposal of and authorizing the execution of an agreement with Midland Davis for a Voluntary Curbside Recycling Program in East Moline A motion was made by Alderman Moreno, seconded by Alderman Bustos, to adopt Resolution 08-59 as presented. Upon roll call the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland. Motion carried.
RESOLUTION 08-60: A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of an agreement with Peterson Parking Lot Stripping, Inc., for the 2008 Pavement Marking Program A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to adopt Resolution 08-60 as presented. Upon roll call the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland. Motion carried.
RESOLUTION 08-61: A Resolutionof the City Council of the City of East Moline, Illinois, rescinding Resolution 06-32, and authorizing revised increases in Salaries and Employee Contributions for Health Care Premiums relating to exempt employees, excluding Fire Department employees and Police Exempt employees A motion was made by Alderman Heiland, seconded by Alderman Puentes, to adopt Resolution 08-61 as presented. Upon roll call the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland. Motion carried.
RESOLUTION 08-62: A Resolution of the City Council of the City of East Moline, Illinois, authorizing the execution of a Sales Tax Rebate agreement with Green Chevrolet A motion was made by Alderman Bustos, seconded by Alderman Westbrook, to adopt Resolution 08-62 as presented. Upon roll call the following voted in favor: Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland. Motion carried.
OTHER: Housing Fund (HUD) Flood Relief (Alderman Westbrook) Alderman Westbrook reported to the City Council that the committee has had several meetings, to try and organize and decide on how this appropriation should be distributed among the residents in the affected flood area. In our meeting we defined three (3) specific areas as "High Impact" areas in the City, and from those three areas we have gathered that there are approximately eighty-five (85) homes that have been affected by the flood. Based on the number of 85 homes, we have determined the best approach for the City to take with the funding and the regulations/ requirements that HUD has on funding projects. The approach that the City should take is to replace furnaces and water heaters, if those items have not been replaced. Out of those 85 homes it was determined that the maximum award of $2,200 per home, that amount is based on the cost of replacing a furnace. A worse case scenario if every home that has been identified qualified and the City appropriates $2,200 for a furnace the total amount would come to $187,000. The City currently has $191,000 available. The committee has not received any information from Bi-State at this particular time. The committee assembled this scenario and put a limit on the maximum amount that could be awarded per home. Alderman Puentes comments that some of the homes have received assistance from other agencies. Alderman Westbrook stated that this is just a report tonight and does not require any action be taken at this time. Letters will be sent out to the 85 homes that are affected, it will assist us in identifying those who are eligible. We want to do this immediately. If there are any homes that are without water heaters we will address that problem. Using the flood map during this process, businesses and empty lots were eliminated. Alderman Heiland asked how many of the 85 home identified are rental properties. Alderman Westbrook stated that at this time he is unsure, but the letters that are being sent will determine that.
COMMITTEE OF THE WHOLE (Alderman Westbrook) Alderman Westbrook reported there were no items for discussion. All other items have been covered under the Consent Agenda, by Ordinance or Resolution.
CITY STAFF COMMUNICATION: Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:
Mr. Drake, Director of Water & Wastewater Facilities – reported to the City Council on various ongoing projects at the Waste Water Facility. At the Waste Water Plant the improvements at the Lift Station will be starting within the next three weeks. The City Council approved this project in January, 2008. Due to long delay on delivery of materials the pump will be installed and that project will be starting in the next three weeks. Staff continues to work on the design for improvements to the rest of the Treatment Plant. The City is scheduled to get plan specifications to the Illinois Environmental Protection Agency (IEPA) for review by the end of the year in order to set a spring bid letting date. At the Water Plant the asbestos removal will be starting within the next sixty days as provided for in the contract. Plans and specifications for improvements at the Water Plant have been at the IEPA for approximately 45 days. Staff has received some correspondence from the IEPA requesting more information for clarification. They are looking at the City's plans and specifications. Hopefully we can get these plans approved by the IEPA within the next month. Regarding the storm, the Water Plant is powered under Mid-American Energy power. The only thing that is operating under a back-up generator is the 21st Avenue pump station. However, the Waste Water Plant is now operating on back-up generation. Mid-American Energy is aware of the situation, and has been at the Waste Water Plant assessing the situation. We are operating all required treatment processes at this time on back-up generation. Mr. Drake noted at this time he does not foresee any problems. Mayor Thodos asked approximately how much water is the City of East Moline sending to the City of Silvis. Mr. Drake states at this time he is not really sure. He is has not seen any drop in water levels in our towers at this time, therefore the water they are taking from the City is minimal, however the City of Silvis will probably be taking more water from us as time goes on and their water levels drop.
William Vyncke, Treasurer- reported to the City Council that the City is current with their payments.
Chief Moreno, - reported to the City Council that power has been restored at City Hall, and the City Annex. Chief Moreno states he is unsure of how much power has been restored to the Downtown and surrounding areas.
Tim Kammler, Director of Engineering – gave a status report to the City Council on the various construction projects within the City. The 8th Street project will be starting next week. Staff will be accepting bids for the Street Resurfacing Program tomorrow at 10:00a.m. The result will be available early next week. Last week concrete was poured at the Morton Drive Project. Mr. Kammler thanked Maintenance Services Department and all City staff for their assistance.
Rich Keehner, City Administrator – report to the City Council that Jim Grafton, City Administrator of the City of Silvis, thanked the City of East Moline for assisting them. Mr. Keehner and Mr. Grafton have spoken twice today about water. Mr. Grafton is under the impression that their power will not be restored for several more days, and the City of Silvis will need more water from the City of East Moline. It is a good thing the City of East Moline can assist them. The City Annex was without power since 7:00a.m. There have been no phones, lights, or computers running. At 3:30 this afternoon we got access to a generator from Mr. Drake and managed to get the telephones operating.
Jim Hughes, Director of Finance- informed the City Council that the auditors are completing the field work, and making the final changes between the old accounting system and the new accounting system. With the new accounting standards the auditors will be interviewing many Department Heads. Mr. Hughes is unsure if they will interview any Aldermen. The Auditors are doing their "due diligence" on internal controls and insuring that the new standards are in place. Mr. Hughes introduced his sister Barbara. Mayor Thodos welcomed her to East Moline,
Alderman Westbrook announced that tomorrow night at 6:00p.m. at Mt. Zion Baptist Church 15th Street & 6th Avenue FEMA will send a contingent for any East Moline residents that were negatively affected by the flood any may have been missed. Information will be provided and questions answered.
Mayor Thodos stated that at the beginning August 2008, and continuing until further notice, the City of East Moline Park Board shall meet at 912-16th Avenue East Moline, Illinois on the second Tuesday of each month at 6:30p.m.(there will be no meetings in the month of December).
FIVE-MINUTE CITIZEN PARTICIPATION Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council.
Eileen Alexander 703 18th Avenue, East Moline, Illinois, - Ms. Alexander gave information regarding her "Flea Market" to be held on August 2nd and 3rd, 2008 at the former Hoffman School.
ADJOURNMENT: A motion was made by Alderman Puentes, seconded by Alderman Cervantes, to adjourn the City Council meeting. Upon roll call the following voted in favor: Heiland, Puentes, Bustos, Kelley, and Cervantes. Motion carried. 7:24p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk