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Sep 02, 2014 6:30 PM
City Council Meeting

Sep 15, 2014 6:30 PM
City Council Meeting

Oct 06, 2014 6:30 PM
City Council Meeting

Oct 20, 2014 6:30 PM
City Council Meeting

Nov 03, 2014 6:30 PM
City Council Meeting

Nov 11, 2014
City Offices Closed - Veteran's Day

Nov 17, 2014 6:30 PM
City Council Meeting

Nov 27, 2014
City Offices Closed - Thanksgiving

Nov 28, 2014
City Offices Closed - Thanksgiving

Dec 01, 2014 6:30 PM
City Council Meeting

MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 07/19/2004

PLEDGE
Mayor Jose Moreno led the City Council and all those present in the Pledge of Allegiance To The Flag.

ROLL CALL
Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll, and the following Aldermen were present: Helen Heiland, Luis Puentes, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague. Absent: Alderman Luis Moreno (vacation).

ADDITION TO AGENDA
Bid Tab on 1st Street/ Avenue of the Cities work – Mr. Lauper (Under Item #7 Committee-of-the-Whole).

CITY CLERK’S REPORT
Passed

CONSENT AGENDA
A) Approval of the City Council Minutes of July 6, 2004
B) Approval of the Committee-of-the Whole Minutes of July 6, 2004
C) Approval of Salaries in the amount of $315,517.70
D) Approval of Bills in the amount of $1,324,710.88

A motion was made by Alderman Kelley, seconded by Alderman Doose, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Doose. Motion carried.

REPORT BY MAYOR
Mayor Moreno reminded everyone of the blood drive the City will be hosting on July 30th from 9 am – 1 pm at the New City Garage.

Mayor Moreno informed the City Council that the City of East Moline has a team registered with Relay for Life. City Administror Steve Verdick has distributed informational notice on this event, which will be held in August. Mayor Moreno is asking our City Staff and Elected Officials to participate in this effort, and if you were unable to participate a monetary donation for the team would be appreciated.

Mayor Moreno introduced Mr. Jack Policha and presented him with G.E.M. Award (Great East Moliner) for his contributions to the City of East Moline, through his Woodworking Classes that he supervises and over sees at the East Moline Correctional Center. Anytime the City has gone to Mr. Policha to assist in creating, designing or building something for the City of East Moline, he has always been there. Mr. Policha thanked the Mayor and City Council for his award.

PROCLAMATION
Mayor Moreno direct the City Clerk to read the Proclamation, in recognition of Ybarra-Gomez VFW Post 8890 50th Anniversary and for their continuous service to our community. Mayor Moreno presented the Proclamation to Commander Rosy Rosales, Past Commanders Joe Gomez and Frank Soliz. There were given the opportunity to address the City Council.

CITY ATTORNEY
ORDINANCE 04-27: An Ordinance of the City Council of the City of East Moline, Illinois, Amending Section 8-8-23 Entitled “Rates and Charges”, of Chapter 8 Entitled “Water and Sewer”, of Title 8 Entitled “Public Ways and Property”, of the City Code of the City of East Moline of 1974, And As Amended.

A motion was made by Alderman Meredith, seconded by Alderman Kelley, to waive the reading of Ordinance
04-27. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Doose. Motion carried.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adopt Ordinance 04-27 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Doose. Motion carried.

ORDINANCE 04-28: An Ordinance of the City Council of the City of East Moline, Illinois, Amending Section 9-3-1 Entitled “No Parking Places” of Chapter 3, Entitled “Parking Rules”, of Title 9, Entitled “Traffic”, of the City Code of the City of East Moline of 1974, And As Amended.

A motion was made by Alderman Meredith, seconded by Alderman Heiland, to waive the reading of Ordinance
04-28. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Doose. Motion carried.

A motion was made by Alderman Heiland, seconded by Alderman Meredith, to adopt Ordinance 04-28 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland and Puentes.
Opposed: Doose. Motion Carried. 5-1

RESOLUTION 04-11: A Resolution Of The City Council Of The City Of East Moline, Illinois, Authorizing
Execution of an extension of the listing agreement between Mel Foster Commercial Real Estate Services and the City of East Moline, Illinois, for the Marketing of the Industrial Park in the City of East Moline, Illinois.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to approve Resolution 04-11 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Doose. Motion carried.

RESOLUTION 04-12: A Resolution of the City Council of the City of East Moline, Illinois, Authorizing Execution of an Agreement between the City of East Moline, Illinois, and McClure Engineering Associates, Inc., to perform Capacity Analysis of the Drainage System and Downstream Culverts in the area of 14th Avenue and 17th Street, in the City of East Moline, Illinois.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to adopt Resolution 04-12 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Doose. Motion carried.

RESOLUTION 04-13: A Resolution of the City Council of the City of East Moline, Illinois, Authorizing Execution of a Marketing Agreement between the City of East Moline, Illinois and the Quad City Downs.

A motion was made by Alderman Kelley, seconded by Alderman Heiland, to adopt Resolution 04-13 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Doose. Motion carried.

OTHER:
Final Plat of Kennedy Square Subdivision (Mr. Van Raes)
The Project is generally located west of Kennedy Drive between 41st Avenue and Avenue of the Cities. This area is the site of Jewel Osco, Skateland and other businesses. At a meeting held on June 22, 2004, The Plan Commission reviewed and passed the Final Plat by a vote of seven in favor and none opposed. There were no objections to the design of the plat and there were no prominent issues with the First Street Right-of-Way. Adjustment to the State Right-of-Way and cross access easements will be addressed at a later date.

Mr. Lauper: A small adjustment in the area to obtain State permit with the intersection of Avenue of the Cities.

Attorney Phares: The Plat Subdivision provides for no points of access other than the 1st Street, and has no cross easement or other easements shown on the plat. In speaking with the Attorney for the developer Karl Huntoon, he has assured us that the City of East Moline would be receiving a Cross Easement Agreement, which would reflect the points of access and the easements for egress and ingress among the various lots within the Subdivision. There would be two (2) points of access off Kennedy Drive north of the Pizza Hut, and southof the Shell Station. Lot six (6) which is north has not been developed to its full potential for future development. There would be another point of egress and ingress approximately where it is currently located.

A motion was made by Alderman Puentes, seconded by Alderman Meredith, to approve the Final Plat of the Kennedy Square Subdivision as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Doose. Motion carried.

COMMITTEE-OF-THE-WHOLE (Alderman Heiland)
Alderman Heiland has four (4) items for discussion; all other items have been covered under the Consent Agenda, Ordinance or Resolution.

No Parking Change (Alderman Heiland)
Covered under Ordinance 04-28 and approved.

HR Agreement Change (Mr. Verdick)
This was discussed at the previous Committee-of-the-Whole meeting there was a request made to end the current consulting agreement with Oceans of Opportunity effective September 5, 2004, and hires a part-time H.R. Coordinator as an employee of the City. Mr. Verdick provided the City Council with additional information regarding Job Description, Hours, Salary and Benefits and a comparison of H.R. Coordinators duties and wages throughout the Quad City Area. Mr. Verdick recommends lowering the position to a pay grade 8 (annual salary about $23,000) this would result in a savings of about $20,000 per year. Several topics of discussion were held regarding the pros and cons, of creating this position.

A motion was made by Alderman Doose, seconded by Alderman Teague, to create a Human Resource Coordinators position, and cease the HR Agreement with Oceans of Opportunity to become effective September 5, 2004. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Puentes and Doose. Opposed: Heiland. Motion carried. 5-1

A motion was made by Alderman Doose, seconded by Alderman Teague, to allow staff to proceed with the filling of the Human Resource position. Upon voice vote 5 of the 6 in attendance voted in favor – 1 opposed. Motion carried 5-1.

Maintenance Facility Fencing (Steve Verdick)
On July 13, 2004 two (2) bids were received for the fencing that would provide security for the new Engineering and Maintenance Facility. The following contractors submitted bid for the above project.

Lovewell Fencing $37,500 Access Control $42,169

McClure Engineering have examined all Bids and Bid Bonds and find that Lovewell’s bid is responsive. It is recommended that Lovewell Fencing be awarded the contract in the amount of $37,500.

A motion was made by Alderman Meredith, seconded by Alderman Kelley, to accept the low bid from Lovewell Fencing in the amount of $37,500 as presented.. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Doose. Motion carried.

Geodesic or Conical Salt Storage Building (Steve Verdick)
On July 13, 2004 two (2) bids were received for the Geodesic or Conical Salt Storage Building. The following Contractors submitted bids for the above project.

Bulk Storage $183,215 Ryco Distributing $199,942

A motion was made by Alderman Meredith, seconded by Alderman Teague, to accept the low bid from Bulk Storage in the amount of $183, 215 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Doose. Motion carried.

Bid Tabs on 1st Street / Avenue of the Cities (Bill Lauper)
On June 15, 2004four (4) bids were received for the 1st Street extension of Avenue of the Cities to 41st Avenue along the intersection on Avenue of the Cities. The following Contractors submitted bids for the above project.

Valley Construction $968,400.16 McCarthy Improvement $1,008, 992.36
Brandt Construction $1,052,344.67 General Construction $1,070,275.17

A motion was made by Alderman Puentes, seconded by Alderman Doose, to accept the low bid from Valley Construction in the amount of $968,400.16 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Doose. Motion carried.

CITY STAFF COMMUNICATIONS
Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Departments.

Keehner: During our last City Council meeting a business owner mentioned that he had some difficulty with the Registered Voters List. I contacted the County Clerk’s Office, and spoke with Kathy, unfortunately the names that were possibly incorrect on the Voters List, must remain on the list through two Congressional Elections before they can be removed. We could have ordered a list of active voters which would not have shown the suspended voters, however Kathy expressed that they are a couple of weeks away from having an updated list. We have gone over the objection petitions for the proposed SSA there were many question, therefore on the advise of our legal staff we have ordered a Title Search of the affected properties.

Phares: The only way to verify the ownership of the parcels on the date in question is to compare signatures with the ownership as reflected by the records of the Recorders Office. The way to accurately do that is to have a Title Company to do a search. We have ordered that search and we expect that search to be back within a week and we will than prepare a report for the City Council, hopefully that will be available at the next City Council Meeting.

Verdick: Anyone who would like to make a donation tonight for the Relay for Life American Cancer Society he will be available after the meeting to accept donations.

FIVE- MINUTE AUDIENCE PARTICPATION
Mayor Moreno gave members of the audience the opportunity to address the City Council.

Mark Raven, QC Furniture, 710 15th Avenue – Expressed his concern and disappointment that the process in verifying the SSA petitions signatures are taking so long. We have collected 64% of signatures from the property owners who oppose this extra tax. We do not want to pay any more taxes and that is why the downtown businesses are leaving and going elsewhere.

Mayor Moreno: We must go through the legal process to ensure fairness to all parties involved; also we have been working very hard over the years to improve our downtown area.

Alderman Doose: Some businesses have left the downtown area, but not due to taxes they have left for other reasons.

Steve Verdick: Informed Mr. Raven, they intend to have the information within the next week, it will be made readily available to all interested parties.
Mayor Morenointroduced to the City Council Jenny Lee who will be our new reporter; Amy Thon will still be with the Dispatch but will be covering medical and environmental issues. Amy was given the opportunity to address the City Council.

ADJOURNMENT
A motion was made by Alderman Puentes, seconded by Alderman Kelley, to adjourn. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Doose. Motion carried. 7:32 p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

 

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