MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,
AT 06:30 PM ON 07/18/2005
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance To The Flag.
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll, and the following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Gary Westbrook.
ADDITIONS/CORRECTIONS TO THE AGENDA.
Under the Committee-of-the-Whole, New Hire for GMHA: Starting date for the New Police Officer hired will be July 29, 2005 instead of August 1, 2005.
CITY CLERK’S REPORT
City Clerk Holmes read the Consent Agenda that included the following items:
A) Approval of the City Council Minutes of July 5, 2005
B) Approval of the Committee of the Whole Minutes of July 5, 2005
C) Approval of Salaries in the amount of $337,478.79
D) Approval of bills in the amount of $925,054.95
E) Approval to accept a bid from Peterson Striping in an amount not to exceed $25,000 for various
A motion was made by Alderman Moreno, seconded by Alderman Puentes, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried
REPORT BY MAYOR
Conventions & Visitors Bureau
Mayor Thodos introduced Ms. Pam Black, who is the Vice-President of Visitors Services for the Quad Cities Convention & Visitors Bureau to address the City Council.
Ms. Black presented information on a new program called Neighborhood Network and outlined some of the services they provide, such as offering a detailed brochure on venues in the Quad-Cities where you can find the right place to hold your events, sporting events, provide volunteers called Ambassadors that can help with registration and provide assistance at information tables during your event. Plastic bags are available to groups as a great way to hold pre-registration materials, coupons, goodies, and more.
Ms. Black also stated that Richard VanRaes is an excellent Ambassador and represents the City of East Moline very well.
Letter of Resignation
Mayor Thodos received a letter of resignation from John Hubbs, who was recently appointed to the East Moline Housing Authority Board. Mr. Hubbs stated he is unable to accept the appointment due to a medical situation within his family. He thanked Mayor Thodos for his consideration, and the City Council for their approval. Mayor Thodos appointed Alderman Heiland to fill the vacancy on the East Moline Housing Authority Board.
Mayor Thodos received a request from Marcia Lintz, Co-Chair of the Centennial Committee, thanking everyone for the wonderful turnout at the 4th of July Fireworks Display;
Judy Belan, Author of The History of East Moline is doing a book signing this evening at the East Moline Library. Ms. Belan will be putting on a program and signing books at the East Moline Library from 11:00a.m until noon on August 20, 2005 in conjunction with the Harvest Fest Activities.
Mayor Thodos received communication from Governor Blagojevich’s Office, regarding Local Officials Day. This popular event will be held in Springfield on the Director of Agriculture’s Lawn at the fairgrounds from 11:30a.m. to 2:30p.m. on Saturday, August 13, 2005. Jack Lavin, Director Illinois Department of Commerce and Economic Opportunity, and Charles A. Hartke, Director of Illinois Department of Agriculture will be in attendance. Anyone interested in attending contract the Mayor’s Office, Theresa or Dawn at the City Annex.
RESOLUTIONS 05-26: A Resolution of the City Council of the City of East Moline, Illinois, Approving and Authorizing Execution of and entering into A Three Year Agreement with The Greater Metropolitan Housing Authority to provide Salary Reimbursement for a Police Officer.
A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adopt Resolution 05-26 as presented. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.
Attorney Phares spoke with Mr. Guthrie last week and he has indicated that he has made certain progress with regards to his project, and would like to update the City Council.
Mr. Guthrie updated the City Council on his progress. Last week we met with the bank and it looks like we have secured our bank financing, will begin the paperwork tomorrow. There will probably be some stipulations; Mr. Guthrie is requesting that the City Council go through the Request For Proposal (RFP) again.
A motion was made by Alderman Moreno, seconded by Alderman Heiland, to direct the City Attorney to re-advertise for bids for the sale or lease of the former City Garage Property. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.
COMMITTEE-OF-THE-WHOLE (Alderman Kelley)
Alderman Westbrook has one (1) item for discussion all other items have been covered under the Consent Agenda, Ordinance or Resolution.
Hiring Replacement Officer (Chief Moreno)
This item has been moved forward, we have a pending spot reserved at the Police Training Institute (PTI) that will begin on August 1, 2005. Officer Jeffrey Lybarger resigned, effective July 6, 2005. Recommendation is to hire a replacement officer to become effective July 29, 2005. This position is already budgeted for FYE2006.
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to approve the hiring of a replacement officer to become effective July 29, 2005. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley. Motion carried.
CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Departments.
Mr. Piatt: We are upgrading equipment;installing a new chlorine system the old system is no longer working properly. We are still waiting for the permit from the Railroad in order to get on their property to complete our work.
Mr. Ross: We had to replace a distribution pump, that pump is now in place. There is still some electrical and foundational work to be done, but it should be in operation shortly. This is a budgeted expense.
Mr. Keehner: Updates, Mayor Thodos, Finance Director Jim Hughes, and myself met with the Park Board, regarding Park Funding. MetroLink, last Monday we removed an under ground 5,000 gallon tank. It had approximately 1,100 gallons of an unknown Substance.
Mr. Lauper: 13th Street should be opened later this week, hopefully Wednesday, or Thursday. Some adjustment work still needs to be done on the Manholes.
Chief DeFrance: Glad to be back from vacation.
Alderman Heiland: A week ago Sunday, she was out by the Waste Water Department, and there was a very bad odor, she called Mr. Piatt and he took care of the problem. Thanked Mr. Piatt for his quick response.
Alderman Westbrook: Between 11th and 12th Avenues, there’s a spots where the pavement is even with the curb, will this be a problem with the water flow? Mr. Lauper stated that he sees no problem.
FIVE- MINUTE AUDIENCE PARTICPATION
Mayor Thodos gave members of the audience the opportunity to address the City Council.
A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adjourn. Upon roll call the following voted in favor: Westbrook, Heiland, Puentes, Moreno, Doose, Meredith, and Kelley Motion carried. 6:55p.m. Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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