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City Council Meeting

MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 07/17/2006

PLEDGE
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

ROLL CALL
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Gary Westbrook.

CITY CLERK’S REPORT
Under adjournment in the Committee-of-the-Whole it shows Alderman Kelley as making that motion he was not in attendance at this meeting. Alderman Doose made the motion to adjourn and that correction has been made.

ADDITIONS/CORRECTIONS TO AGENDA
None

CONSENT AGENDA
City Clerk Holmes read the Consent Agenda that included the following items:

1. Approval of the City Council Minutes of July 3, 2006
2. Approval of the Committee- of- the- Whole Minutes of July 3, 2006
3. Approval of Salaries in the amount $336,190.47
4. Approval of Bills in the amount of $767,530.99.
5. Approval of Bid for one Refuse Truck from Hawkeye International 4300 SBA/Elliot for the amount of $92,500.
6. Approval of Bid for 2- Large Dump trucks from Truck Country Sterling L7500/Monroe for the amount of $73,167 (each vehicle).
7. Approval of Bid for 2 Medium Duty Dump Trucks from Reynolds Ford F550/Monroe for the amount of $41,720 (each vehicle).

A motion was made by Alderman Doose, seconded by Alderman Moreno, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried

REPORT BY THE MAYOR
Mayor Thodos reported that he has received communication from the Governors office regarding Local Officials Day to be held on Saturday August 12, 2006, at the Illinois State Fair in Springfield, Illinois. The City of East Moline can send up to six (6) individuals. Anyone interested in attending, should contact the Mayor’s office.

Mayor Thodos announced that he would be scheduling his annual visit to the Hi-Rises throughout the City; any Aldermen that have Hi-Rises in their Wards and wish to accompany the Mayor on those visits can contact the secretaries at the Annex.

Mayor Thodos reminded everyone that this week is the Rock Island County Fair located in the City of East Moline. For those who are available to attend tomorrow night, the Mayor will be judging Cows.

There has been discussion recently regarding the cost of Worker’s Compensation and the associated cost. The Mayor was able to obtain a report from the City’s computer system that covers the last 20 years (September 1985 – July 2006). Each Council member has been provided a packet with this information. The report includes Hours Missed, Wages Paid, Medical Paid, Settlement Paid, and Attorney Fees. The last section of this report is detail information broken down by Departments.

Over the last twenty (20) years the City of East Moline, has spent roughly three (3) Million Dollars on work related injury cost whether it be rehabilitation, wages, settlement cost or Attorney fees. This computes to about $143,370 each year.

This is important information that may require action by the City Council in the future. This item can be placed on the Committee-of-the-Whole for discussion. Other items that can be considered are: Workmen’s Compensation Insurance, additional required training and other aspects that we may wish to discuss as a result of this report.

CITY ATTORNEY
RESOLUTION 06-34: A Resolution of the City Council of the City of East Moline, Illinois, Authorizing the execution of a Development Agreement between the City of East Moline and Strike It, L.L.C.

Mr. Keehner: Distributed a copy of the revised Development Agreement reflecting the change made under the 3rd whereas in the Development Agreement between the City of East Moline, and Strike It L.L.C. It will read as follows: Whereas the Development project shall consist of one or more of the following elements, a Subdivision to be developed in two or more phases. Phase one (1) is defined as multifamily parcel consisting of approximately four (4) acres consisting of a Section 202 senior housing development or alternatively a senior Supportive Living Facility (SLF).

Alderman Meredith thanked Mr. Keehner and Mayor Thodos for the revision of the Development Agreement and for addressing the concerns of the residents of the 5th Ward.

A motion was made by Alderman Meredith, seconded by Alderman Kelley, to adopt Resolution 06-34 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried.

COMMITTEE OF THE WHOLE (Alderman Doose)
Alderman Doose had four (4) items for discussion. All other items have been covered under the Consent Agenda or by Ordinance or Resolution.

Purchase of a Portable Generator for 21st Avenue Pump Station – Mr. Drake
The purchase of the generator is to comply with Illinois Environmental Protection Agency (EPA) regulations, for a backup generator at the 21st Avenue Pump Station for emergency purposes.

One bid was received on July 7, 2006 from Cummins Central Power in Rock Island, Illinois.
Base Bid $36,924.00
Alternate $ 1,588.00 Sound Attenuated Enclosure
Total Bid $38,512.00

The original cost estimates were $40,000.

A request for funding was submitted to the Illinois Department of Commerce and Economic Opportunity for $40,000, which was subsequently, approved thanks to the efforts of Senator Mike Jacobs. To date we have received 50% of this grant, additional funds will be disbursed as they are expended.

Recommendation: The base bid with alternate for the sound attenuated enclosure from Cummins Central Power in the amount of $38,512 is accepted.

A motion was made by Alderman Heiland, seconded by Alderman Kelley, to concur with the recommendation as presented and accept the Base Bid and Alternate Bid from Cummins Central Power in the amount of $38,512. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried.

Strike It., L.L.C. Development
This item was covered under Resolution 06-34.

Sewer Maintenance Facility Plan – HR Green
At the meeting on July 3, 2006 the City Council was provide a Sewer Facility Plan done by HR Green. We are seeking approval to move forward in submitting our plan to the State Environmental Protection Agency (EPA). The approval will take 3 to 4 months. Modifications must be made and the City must be in compliance within 2 ½ years.

Attorney Phares asked if Mr. Piatt needs a Resolution to accompany the submittal to the State EPA. The response was yes; Attorney Phares stated that the Resolution would be available at the next City Council meeting.

After discussion a motion was made by Alderman Doose, seconded by Alderman Puentes, to approve submitting the Sewer Plant Facility Plan Application to the Illinois Environmental Protection Agency (IPA). Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried.

Baile De Sol Fiesta on July 29th
Mr. Gonzalez is requesting that the City cover the cost of the two (2) police officers, since the event is a benefit and part of the profit will be donated to the East Moline Park Board. The cost of tow (2) police officers (five hours each at time and a half rate) is approximately $380.00.

At the last meeting Mayor Thodos had suggested that since the cost is $380.00 that amount could be donated to the parks. Alderman Heiland feels that we are setting precedence by allowing this and feels the City is opening themselves up for more requests such as this. Alderman Meredith suggested that an Ad Hoc Committee be created to address all of these issues so that we can have uniform policies. Mr. Keehner stated that he is in the process of identifying all cost for the last two (2) years and that information will be provided to the City Council within the next week. Aldermen Puentes and Westbrook, volunteered to sit on the committee. Mayor Thodos directed Mr. Keehner to schedule a meeting with the Aldermen.

A motion was made by Alderman Meredith, seconded by Alderman Puentes, to concur with the request and provide two (2) officers for a total of 5 ½ hours each at a cost of approximately $380.00, and that twenty percent (20%) of the profit will be donated to East Moline Parks. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Puentes, and Moreno. Opposed: Alderman Heiland. Passed: Alderman Doose. Motion carried.

Mr. Tony Banaszek stated that he has been involved with the Fun Fest for many years, and we have always had to pay for three (3) police officers for the Fun Fest for two (2) nights, and he agrees with Alderman Heiland. Alderman Moreno stated he had mixed feelings about this, but asked if any of the Fun Fest proceeds were ever donated back to the City. Mr. Banaszek stated that from time to time some things have been donated back. Alderman Moreno stated that Mr. Gonzalez intent is to give back to the community.

CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on their Departments.

Mr. Hughes: Thanked Alderman Meredith for attending the meeting on the Property Tax Appeals Board.

Mr. Drake: Informed the City Council that on Saturday they had difficulty maintaining water pressure up on the hill south of 21st Avenue and we are requesting residents conserve on water.

Chief Moreno:
Reviewed the overtime report there were 505 ½ hours of overtime from June 28,2006 through July 8, 2006, and at the next City Council meeting will be reviewing the 2005 Unit Crime Report.

Mr. Keehner: Informed the City Council that he sent out an E-mail regarding the groundbreaking ceremony at Blackhawk State Bank to be held on July 19, 2006 at 4:00p.m. Tempo has pylons at the worksite, they are moving forward. We should begin seeing some activity within the next few days.

Chief DeFrance: Informed the City Council that letters did go out to the residents regarding the Burn Ordinance change, restricting burning on public right a ways. Mr. Drake and Alderman Puentes have received some calls.

Alderman Puentes: Thanked all who participated in the parade, and assisting with the float.

Alderman Moreno: Thanked Mr. Willemarck, and his maintenance crew for all their help.

FIVE- MINUTE CITIZEN PARTICATION
Mayor Thodos gave members of the audience the opportunity to address the City Council.

Wanda Adams – 3326 2nd Street Ct., East Moline, IL. – Expressed her concerns over the Burn Regulations. Asked if the burning of trash was allowed to be burned in the barrels, and should they be left unattended while burning. Alderman Puentes will set up a meeting with Ms. Adams to address any and all concerns.

Sean Genung – Eldridge, IA. Informed the City Council that he has recently gone through a Workman’s Compensation Claim, stated that he has been hurt on duty, prior to him filing this claim. Mr. Genung expressed concern over the doctor’s that the City uses, feels they are ineffective and the City should take a hard look at the services that the City is using. Also expressed his concern over Emergency Medical Techs (EMT) Services being contracted out. Chief DeFrance requested that Mr. Genung submit a written report of the incident to his office.

Harold Hooker – 2338 5th Street, East Moline, IL. - Expressed his concern over the problem that he has had for numerous years regarding his storm drains and the erosion of his property. This is a 37-year-old problem that has not been addressed. Mr. Hooker feels something needs to be done now and he is not concerned about where the money comes from.

Alderman Moreno: Informed the City Council that he asked Mr. Hooker to attend tonight’s meetings and express his concerns. The erosion worsen each time it rains, trees are down, and pipes are busted in the ravine.

Mr. Mayhew: Explained that this is more of a maintenance problem.

Mayor Thodos: Informed Mr. Hooker that this issue will be brought up in the Committee-of-the-Whole.

RECESS COUNCIL MEETING
A motion was made by Alderman Kelley, seconded by Alderman Moreno, to recess the City Council meeting and go into the Committee-of-the-Whole. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried. 7:30p.m.

Mayor Thodos announced a short break

RECONVENE COUNCIL MEETING
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to reconvene the City Council meeting. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose, Motion carried. 8:51p.m.

Mayor Thodos announced a short break.

EXECUTIVE CLOSED SESSION
A motion was made by Alderman, seconded by Alderman, to recess the City Council meeting and go directly into Executive Close Session to discuss the following.
· Personnel Matters- Exempt Salary Discussion.

Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried. 8:58p.m.

OPEN SESSION
A motion was made by Alderman Kelley, seconded by Alderman Meredith, for the City Council to go back into open session. Upon roll call the following voted in favor:

Meredith, Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried. 9:40p.m.

Action taken from Closed Session

APPOINTMENT
Mayor Thodos appointed Richard Keehner Jr. to the position of City Administrator at a Grade 25 Step 6 equaling an annual salary of $81,811.55 and to approve an annual vacation schedule of five (5) weeks vacation.

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to approve the Mayor’s appointment. Upon roll call the following voted in favor: Meredith, Kelley, Puentes, Moreno, and Doose. Opposed: Alderman Heiland. Passed: Alderman Westbrook. Motion carried.

ADJOURNMENT
A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adjourn the City Council meeting. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, Moreno, and Doose. Motion carried. 9:42p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk


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