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City Council Meeting
MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,
AT 06:30 PM ON 07/05/2005
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance To The Flag.
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll, and the following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Gary Westbrook.
CORRECTIONS / ADDITIONS TO AGENDA
Alderman Westbrook: The BMX Speedway Special Service Request was tabled, requesting it be placed under the Councils Committee-of-the-Whole for discussion. Clerk Holmes made a correction to the minutes of June 20, 2005, under the Five Minute Audience Participation, should have been Mayor Pro-Tem Luis Moreno and not Mayor Thodos.
CITY CLERK’S REPORT
City Clerk Holmes appointed Kathryn VenHuizen and Richard VanRaes as Deputy Clerks until the end of the Clerk’s term of office.
City Clerk Holmes read the Consent Agenda that included the following items:
A) Approval of the City Council Minutes of June 20, 2005
B) Approval of the Committee of the Whole Minutes of June 20, 2005
C) Approval of Salaries in the amount of $317,006.72
D) Approval of bills in the amount of $2,164,754.07
E) Approval to donate the Fire Safety Trailer and Tow Vehicle to the Mississippi Valley Fire Association.
F) Approval to hire two (2) Firefighters from the eligibility list.
G) Approval to post handicapped only parking sign in front of 1508 9th Avenue.
H) Approval to hire a new Police Officer based on the vacancy created by a resignation.
A motion was made by Alderman Puentes, seconded by Alderman Meredith, to approve the Consent Agenda as presented with corrections. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, Doose, and Meredith. Motion carried
REPORT BY MAYOR
Mayor Thodos thanked Alderman Moreno as acting Mayor Pro-Tem for doing a fine job while he was gone. I appreciate you taking over the gavel.
Special Thanks & Recognition
Special thanks and recognition to the following groups and individuals in regards to our 4th of July activities held this weekend in The Quarter.
July 3rd – Fireworks: Marcia Lintz, John Reynolds, Dr. Barbara Suelter, and the rest of the Fireworks Committee, that was involved in putting together that nice displays.
July 4th – Parade: Illinois Quad City Chamber of Commerce, AMVETS, as well as the Police Department, Fire Department, Bruce Willemarck, and the Maintenance Department.
Alderman Meredith, who went out of his way to coordinate with the various Car Dealerships to provide vehicles for the Elected Officials to ride in. Jill Green, Green’s Chevrolet/Chrysler, Scott Reynolds, Reynolds Ford Motor Company, and Dale Zude, Courtesy Car City.
Mayor Thodos thanked all those who participated in making all the 4th of July events a success.
Alderman Doose, stated the Firecracker Run was a success, and thanked the new Race Director, Bob Cervantes for a successful event.
It has been requested by Bi-State to distribute a copy of the Commission Review Report to all Elected Officials. It is Bi-States effort to make sure that Elected Officials from all of the agencies that are apart of Bi-State are aware of some of the activities that Bi-State is currently engaged in. Copies have been provided.
Press Release from Attorney General Lisa Madigan’s Office.
Attorney General Madigan’s Northern Illinois Regional monthly visit has been scheduled for Friday, July 8th in the City of East Moline, at the City Hall Annex. 912 16th Avenue, between the hours 11:00a.m. to 2:00 p.m. Mr. Mike Hughes, a community outreach liaison in Madigan’s Northern Illinois Regional Office in Rockford, will provide information for local residents on topics such as how to protect themselves from identity theft and consumer scams, how to file a consumer complaint and how to locate additional information about her office’s Crime Victim’s Assistance and Health Care Mediation Services.
Illinois Municipal League
The 92nd Annual Illinois Municipal League Conference will be held in Chicago at the Hilton, from September 22nd – 25th. Those Elected Officials who are interested in attending let the Mayor know as soon as possible. Reservations must be received no later than August 19th.
ORDINANCES 05-19: An Ordinance Amending Ordinance No. 88-22 As Amended by Ordinance 98-41, relating to the Establishment of an Enterprise Zone in the City of East Moline, Illinois, pursuant to an Intergovernmental Agreement with the Cities of East Moline, Illinois, Moline, I Illinois, Silvis, Illinois, Village of Milan, Illinois, and Rock Island County, Illinois, by the addition of approximately 13.94 acres by the City of Moline, and by revising Section 3, Exhibits “A” and “B” To Include New Territory Within the Illinois Quad Cities Enterprise Zone. .
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to waive the reading of Ordinance 05-19. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, Doose, and Meredith. Motion carried.
A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adopt Ordinance 05-19 as presented. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, Doose, and Meredith. Motion carried.
RESOLUTIONS 05-24: A Resolution Amending An Intergovernmental Agreement Among The Cities of East Moline, Moline, Silvis, The Village of Milan, And Rock Island County, Illinois, Which Established An Enterprise Zone Now Called The “ Illinois Quad Cities Enterprise Zone” By The Addition of approximately 13.94 acres by The City of Moline, and by Authorizing The Mayor and City Clerk to execute The Amended Intergovernmental Agreement.
A motion was made by Alderman Doose, seconded by Alderman Moreno, to adopt Resolution 05-24 as presented. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, Doose, and Meredith. Motion carried.
RESOLUTION 05-23: A Resolution setting forth and expressing an official intent regarding certain expenditures to be reimbursed with the proceeds of indebtedness.
Mr. Keehner briefly reviewed Mr. Hughes Memorandum of June 30, 2005 and explained the purpose of this Resolution. Workmen’s Compensation Claims must be paid within 60 days of Council approval, by going forward with this Resolution it gives the City the opportunity to not only have to us General Fund money. But the option of issuing bonds to pay the judgments.
Mr. Keehner than read into the record the second paragraph of Mr. Hughes memorandum as follows:
Just as strongly I feel that this money should not be used to pay for two large Workmen’s Compensation Claims we have now. I think that we need the time to review the possibility of issuing Judgment Funding Bonds to pay for these costs. That is why I am also recommending the passage of a resolution of intent to issue the Judgment Funding Bonds this Tuesday if it comes up. This is not saying we are going to issue the bonds, but leaves the door open that we could issue bonds at a later date.
Mayor Thodos states, in the event that we have to issue a bond for the two large Workmen’s Compensation Claims, this starts the process. Alderman Doose asked for clarification. She asked if we approve this Resolution, does that affect the distribution of the Park money from the sale of the landfill property. Mayor Thodos Response, this Resolution is giving the City Council option, if necessary to issue a bond to pay for the judgments.
A motion was made by Alderman Heiland, seconded by Alderman Kelley, to adopt Resolution 05-23 as presented. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, Doose, and Meredith. Motion carried
RESOLUTION 05-25: A Resolution of the City Council of the City of East Moline, Illinois, authorizing Execution of A Multi-Jurisdictional Law Enforcement Agreement for Mutual Aid Emergency Services among Police Departments located in the Bi-State Region.
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adopt Resolution 05-25 as presented. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, Doose, and Meredith. Motion carried.
COMMITTEE-OF-THE-WHOLE (Alderman Kelley)
Alderman Westbrook has two (2) items for discussion all other items have been covered under the Consent Agenda, Ordinance or Resolution.
BIDS FOR MITCHELL PARK RAVINE WATERSHED PHASE II (Don Mayhew)
On June 1, 2005 the City of East Moline received three (3) bids from contractors to do the “Ravine Construction Project”. Below is a list of the bids to complete the work.
1. Andrews Carpentry and Construction, Inc. $107,755.00
2. Phoenix Corporation of the Quad Cities $117,121.50
3. C.H. Langman & Son, Inc. $195,580.00
Land mark Engineering’s Estimated Cost was $64,467.66.
I recommend that the City reject all of the bids as the amount of the low bid far exceeds the amount available from the 319 Grant and the City doesn’t have the funds to make-up the additional cost of this project. The City will need to modify the scope of the work by reducing the areas of proposed improvements and then re-bid the project.
Mr. Lauper has requested additional funding from the Sate, but they don’t have any funds available in the 319 Program for this year.
After much discussion, a motion was made by Alderman Moreno, seconded by Alderman Kelley, to accept the recommendation to reject all three bids, and direct Engineering to redefine the scope of the project and then re-bid the project. Upon roll call the following voted in favor: Kelley, Westbrook, Heiland, Puentes, Moreno, Doose, and Meredith. Motion carried.
BMX SPEEDWAY SPECIAL SERVICE REQUEST (Chief DeFrance)
Chief DeFrance stated at the last City Council meeting this item was tabled. Chief DeFrance was asked to invite Mr. DePauw to provide the Council with additional information regarding the overall operation of this event.
Alderman Moreno asked if a promoter was involved in this event, Mr. DePauw stated that the NBL is the sanctioning body for the races. The racers are charged $45.00 per day (2 day event) to race and they receive $4.50 each day out of the registration fee that’s paid by the racers. After all expenses are paid they make approximately $5,500 that money is reinvested on improvements to the track, therefore they make no profit. Mr. DePauw addressed the Council and answered questions, also offered to provide additional information on the NBL policies and rules.
After a lengthy discussion was held, a motion was made by Alderman Heiland, seconded by Alderman Doose, to allow two (2) EMT to be present up to 85 hours of Comp-Time for the BMX Event. Upon roll call the following voted in favor: Kelley, Heiland, Doose, and Meredith. Opposed: Alderman Westbrook, and Puentes. Abstained: Alderman Moreno. Motion carried 4-2. 1 Abstained.
Alderman Doose: What is the status of the Reynosa’s Building? Mr. Keehner stated that the funds should be available to draw down from HUD the 1st or 2nd week in August, and we are still going through the notification process.
CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Departments.
Mr. Mayhew: 13th Street is scheduled for asphalt to be done this, and traffic will be re-directed to 19th Street.
Mr. Willemarck: Everyone had a good time at the 4th of July Parade, the Jaycee’s sold out all of there food items. It was very enjoyable.
Chief DeFrance: Reported that the Fire Department responded to two (2) fires in the City. The 1st fire took place on June 26th at 1043 16th Avenue East Moline, there was damaged to the contents within the property. On July 4th there was a 2nd fire at 1350 11th Avenue, East Moline, there was substantial damage to the structure of the property. There was no lost of life.
FIVE- MINUTE AUDIENCE PARTICPATION
Mayor Thodos gave members of the audience the opportunity to address the City Council.
Jeffrey Guthrie 918 15th Avenue, East Moline, IL. - At the last City Council meeting I was asked to come back and update the City Council regarding where we are with the City Garage Project. Went to the bank today and it looks like our financials are in order as far as getting the dollars for our Phase 1 of the restoration doesn’t look like that’s going to be an issue.
Suzanne Neels 1020 20th Avenue, East Moline, Il. – Expressed her concern over her son being assaulted by some juveniles, also felt that the Police didn’t do there job.
Jerry Neels 1020 20th Avenue, East Moline, Il – Stated that his son was knocked unconscious around 2:00a.m while walking in the downtown area on Sunday he was taken to the hospital for treatment of a concussion. Mr. Neels expressed his concern that the Police Officers did care about taking a report or assisting the family in any way.
Thomas Neels 1020 20th Avenue, East Moline, Il. – Expressed his concerns about not being able to walk down the Street without being harassed. It’s just a bunch of teenagers near the area of 15th Avenue and 11th Street that causes the problems. Feels the Police are not doing their job and the Chief should resign.
Dean Bull 1140 15th Avenue, East Moline, Il. - Owner of Hey Bryan’s Tavern stated another group of teens that live near 12th Street and 15th Avenue sometimes causes trouble. There is no excuse for criminal mischief, but tens don’t have much to do in the downtown area, there’s no baseball diamonds or basketball courts nearby.
Denny Everett 1140 ½ 15th Avenue, East Moline, Il. – If we had better lighting in the alley’s that would keep some groups from causing problems.
Mayor Thodos received a letter from Mr. Peel notifying him of the situation. He stated that Chief Moreno is out of town on training. He will be back this week; I have spoken with the Police Department, but not had the opportunity to speak with the Chief. There will be a meeting with all parties involved once Chief Moreno has returned. Alderman Doose asked that she be included in this meeting since it’s in her Ward.
A motion was made by Alderman Kelley, seconded by Alderman Doose, to adjourn. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried. 7:40p.m.
Minutes taken and submitted by,
Arletta D. Holmes, City Clerk
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