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City Council Meeting

MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 06/20/2005

PLEDGE
Mayor Pro-Tem Luis Moreno led the City Council and all those present in the Pledge of Allegiance To The Flag.

ROLL CALL
Mayor Pro-Tem Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll, and the following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Rick Meredith, Gary Kelley, and Gary Westbrook. Absent: Alderman Doose (Family Illness).

CITY CLERK’S REPORT
Recently there has been some discussion on the minutes of the City Council, specifically what should be included and the best procedure for keeping the record. I will be checking with the Illinois Municipal League for the rules pertaining to the content of the minutes. I will ask City Attorney Phares for his opinion on this matter. After his review, a memorandum on the subject will be sent to all City Council members.

CONSENT AGENDA
City Clerk Holmes read the Consent Agenda that included the following items:
A) Approval of the City Council Minutes of June 6, 2005
B) Approval of the Committee of the Whole Minutes of June 6, 2005
C) Approval of Salaries from June 3, 2005 in the amount of $327,898.96
D) Approval of Salaries from June 17, 2005 in the amount of $330,122.27
E) Approval of Bills in the amount of $1,094,605.67
F) Approval of the 4th of July Parade Route as discussed.

A motion was made by Alderman Meredith, seconded by Alderman Heiland, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried

REPORT BY MAYOR
Passed

CITY ATTORNEY
ORDINANCES 05-18: An Ordinance of the City Council of the City of East Moline, Illinois ascertaining the Prevailing Rate of Wages for Laborers, Mechanics, and Other Workers in the City of East Moline employed in the Construction of Public Works for said City.

A motion was made by Alderman Kelley, seconded by Alderman Puentes, to waive the reading of Ordinance 05-18. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adopt Ordinance 05-18 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.

Attorney Phares: Requested that action upon Resolution 05-19 be deferred until after the City Council reconvenes after the Closed Session. This is going to be a Resolution authorizing a Workman’s Compensation Claim, and we would like to go into Executive Close Session to review the negotiations leading up to the proposed settlement with the approval of the City Council.

RESOLUTIONS 05-20: A Resolution of the City Council of the City of East Moline, Illinois, approving and accepting a grant by the Illinois Clean Energy Community Foundation.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adopt Resolution 05-20 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.

RESOLUTION 05-21: A Resolution of the City Council of the City of East Moline, Illinois, authorizing applying for and accepting grant money from the Roy J. Carver Trust, accepting a pledge from the Watertown Watch Group and using funds from the Park Capital Fund for improvements to the 8th Avenue Tot Lot in the City of East Moline, Illinois.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adopt Resolution 05-21 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.

RESOLUTION 05-22: A Resolution of the City Council of the City of East Moline, Illinois, authorizing the discontinuance of the pick up of bulky items from the Spring Clean-up held by the City of East Moline, Illinois.

Alderman Moreno: Did receive a call from a resident in his Ward, expressing her dismay over the discontinuance of the spring pick-up.

A motion was made by Alderman Westbrook, seconded by Alderman Kelley, to adopt Resolution 05-22 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.

Opening Bids for Real Estate/ Sales Agreement on former City Maintenance Garage
Attorney Pharse asked if any bids had been received, City Clerk Holmes reported no bids were received in her office.
Attorney Phares understood that to be the case after speaking with Mr. Guthrie earlier today, and believe that Mr. Guthrie would like to report to the City Council his situation. We had anticipated a proposal from Mr. Guthrie with respect to this item, and would like for Mr. Guthrie to bring the City Council up to date.

Mr. Guthrie reported to the City Council, the last 45 days he has been working with two financial institutions to finalize financing, which must be in place first. The property may need some remediation and a Phase II Environmentalstudy alsolooking for funding grants to assist with the cost of the remediation. Mr. Guthrie answered question regarding the next steps to be taken, so that the process can move forward.

Attorney Phares: It would be appropriate if you would report back to the City Council at such time you have acquired approval from your bank. The City Council would like to have something in writing from Mr. Guthrie’s bank indicating loan approval, and then the City Council can again advertise and can receive a written proposal.

Mayor Pro-Tem Moreno asks that Mr. Guthrie attend the next City Council meeting and give an update on his progress.


COMMITTEE-OF-THE-WHOLE (Alderman Kelley)
Alderman Kelley has two (2) items for discussion all other items have been covered under the Consent Agenda, Ordinance or Resolution.

BMX SPEEDWAY SPECIAL SERVICE REQUEST (Chief DeFrance)
Chief DeFrance stated that the total cost is $3,100.00 to provide personnel for this Special Service Event, however this is not a budgeted expense. A lengthy discussion was held, it was requested that Mr. DePauw be invited to the next City Council to address their concerns.

A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to table this item until the next meeting, when Mr. De Pauw can be in attendance. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, and Puentes. Abstain: Alderman Moreno. Motion carried.

FIRECRACKER RUN RACE SUPPORT (Alderman Kelley)
Mayor Pro-Tem Moreno introduced Mr. Bob Cervantes of 203 5th Street Silvis, Illinois, who is the new Firecracker Run Race Director. Mr. Cervantes addressed the City Council, requesting our support in holding the 22nd Annual Firecracker Run being held in downtown East Moline on July 4th at 7:30a.m (See Attached Letter). Mr. Cervantes thanks Chief Moreno and the Police Department for their assistance; also asked if Alderman Westbrook would sing the National Anthem, Alderman Westbrook stated he would.

A motion was made by Alderman Kelley, seconded by Alderman Heiland, to continue to support the Firecracker Run in the City of East Moline. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried

CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Departments.

Mr. Willemarck: Over the 31 years that Mr. Verdick has served the City of East Moline, I’ve been here 28 of those years and he has always been professional.Steve Verdick started a Curbside Recycling Program over 25 years ago in the City. He will be missed and thank you for the support over the years.

Mr. Drake: We did have the river intake cleaned, some mussels were seen, but all is clear. We have a pump that is 30 years old and in need of repair. The repair time will be approximately 2-3 weeks and funds were budgeted for this. I’ve only worked with Steve for 3 years and appreciate all the support that you have given.

Mr. Piatt: Thanked Steve for the support he has given to his Department over the year’s best wishes on your retirement.

Chief Moreno: Thanked Steve for his support.

Mr. Lauper: 13th Street is torn up trying to get the final improvement done since the weather has been so nice. Will be re-directing traffic to 19th Street. Thanked Steve for being a great help and keeping our Department very busy over the years.

Mr. Keehner: Update, more debris was found on the Metro link Site; we dug out a section approximately 8-10 feet wide by 75 yards long. Another section is impacted and we found an underground tanks and they have been removed; it’s been a very challenging site. Thanked Steve for all his help along the way, and he has learned a lot from Steve, you will be missed. Mr. Keehner served his internship with the City of East Moline before becoming employed in April of 2002.

Chief DeFrance: Thanked Steve, for his support over the years and wished him good luck

Mr. Hughes: Ditto what everyone else has said,

Alderman Kelley: Thank you Steve you have always been a great help to the Alderman, wheather it’s been information or help with solving problems. Enjoy your retirement.

Alderman Puentes: Ditto what everyone else has said, I’ve had the pleasure of working with Steve before I became an Alderman, Steve is a stellar guy and he is an encyclopedia of City functions, not only in the City of East Moline. Thank you and have a great retirement.

Alderman Meredith: Ditto, Steve helped me a lot and I respect your professional opinions, wish you and your wife the best and whatever your endeavors are during retirement.

Alderman Moreno: Very helpful to me when I started and you continue to have an open door policy and I appreciate that. You are going to be greatly missed; I also extend a thank you to your wife who is in attendance tonight for her support of your position with the City.

Attorney Phares: I was the City Attorney when Steve came on as City Administrator, I can remember the days before he was appointed as the City Administrator. We had some real serious problem, and the Mayor and City Council to bring Steve forward to the City Administrator’s position debated the idea. Since that time the City has developed a very professional staff, and a very professional image within the Quad-City area. We’ve had tremendous advancement over the years and much of that credit goes to Steve. East Moline is looked upon right now as having very professional staff in relationships with other Cities throughout the Quad-Cities. So much of that is attributable to Steve, and we are going to miss Steve very much, and I’m going to miss working with him. Good luck in you retirement.

Alderman Heiland: I’ve appreciated working with you over the years; you and Mary have a wonderful retirement. You will work harder now than ever before during your retirement.

Mr. Verdick: Thanks, I’ve worked for 5 different Mayors, attended approximately 600 Monday night meetings, which is a lot when you think about it. Everyone here around this table I’ve had a hand in some way in hiring them and I’ve not regretted it. The employees that we have are the best. And we provide a great service that’s why we are here. Business people in town have always been very supportive of the community, residents will step up and volunteer and serve on Board, and this is a great community. REDEEM raise 1.6 Million from people in the community to make our community better. I started working here in 1968, having no intentions of working for the City, I was the first temporary City Administrator and all of a sudden 31 ½ years later, I really appreciate your support. Mayor Pro-Tem Moreno ask that everyone join us in giving Steve a round of applause for his service to the City of East Moline.

FIVE- MINUTE AUDIENCE PARTICPATION
Mayor Pro-Tem Luis Moreno gave members of the audience the opportunity to address the City Council.

Kenneth Schultz: Expressed his concern over the elimination of the 3rd shrift position at the Waste Water Treatment Plant. At issue are the Safety of the employees and the Plant Integrity. Mr. Schultz did provide a handout to the Mayor and City Council, as these are serious issues. Mr. Schultz thanked Steve on behalf of AMSCE Local 1234 as they have had a good working relationship with him over the years.

Mayor Pro-Tem Moreno: Ask that Mr. Schultz give the City some time to address his concerns and that was agreeable with him.

Jeff Guthrie: Thanked Steve for all the help he has given to the private sector, and always having an open door policy. Best wished on your retirement.

RECESS SESSION:
A motion was made by Alderman Kelley, seconded by Alderman Puentes, to recess the Council Meeting and go into the Committee-of-the-Whole Meeting. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried. 7:25p.m.

RECONVENE SESSION:
A motion was made by alderman Kelley, seconded by Alderman Meredith, to reconvene the City Council Meeting. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried. 7:40p.m.

CLOSED SESSION:
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to go into executive Closed Session to discuss Pending Litigation Workman’s Compensation Claim. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried. 7:42p.m.

Attorney Phares: The purpose of the Executive Close Session is to consider Pending Litigation of a Workman’s Compensation Claim.

Mayor Pro-Tem Luis Moreno reported no action was taken in Closed Session

REOPEN SESSION:
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, for the City Council to go back into open session. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried. 7:50p.m.

CITY ATTORNEY
RESOLUTION 05-19: A Resolution of the City Council of the City of East Moline, Illinois, Authorizing Settlement of a Worker’s Compensation Claim with Donald J. Cabor.

Attorney Phares reviewed Resolution 05-19, as it is important that we read portions of the Resolution.

WHEREAS, a claim has been filed by Donald J Cabor, a former firefighter and employee of the City of East Moline, against the City, before the Industrial Commission of the State of Illinois, claiming damages from injuries suffered while an employee of the City of East Moline; and

WHEREAS, the City has reached a tentative settlement with said employee in the amount of $112,736.57; and

WHEREAS, the City Council determines it to be in the best interest of the City of East Moline to settle said claim in the amount of $112,736,57.

NOW, THEREFORE, Be It Resolved by the Mayor and City Council of the City of East Moline, Illinois, that the City Council of the City of East Moline, Illinois authorizes settlement of a worker’s compensation claim agonist the City, by Donald J. Cabor, in the amount of $112,736.57, authorizes the City Administrator to execute any and all documents on behalf of the City in settlement of said claim, and authorizes the Director of Finance to pay said settlement upon receipt of the fully signed settlement agreement.

A motion was made by Alderman Kelley, seconded by Alderman Heiland, to approve the Worker’s Compensation Claim Settlement Agreement in the amount of $112,736.57 for Donald J. Cabor. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.

ADJOURNMENT
A motion was made by Alderman Meredith, seconded by Alderman Kelley, to adjourn. Upon roll call the following voted in favor: Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried. 7:55p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

 

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