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City Council Meeting

MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 06/19/2006

PLEDGE
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

ROLL CALL
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Gary Westbrook.

CITY CLERK’S REPORT
City Clerk Holmes passed.

ADDITIONS/CORRECTIONS TO AGENDA
None

CONSENT AGENDA
City Clerk Holmes read the Consent Agenda that included the following items:
Ø Approval of the City Council Minutes of June 5, 2006
Ø Approval of the Committee- of- the- Whole Minutes of June 5, 2006
Ø Approval of Salaries in the amount of $321,039.90
Ø Approval of Bills in the amount of $633,726.07

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.

REPORT BY THE MAYOR
APPOINTMENTS
Mayor Thodos stated he has two (2) items to report to the City Council. He then deferred the floor to Chief Moreno. Chief Moreno requested that item number one (1) under the Committee-of-the-Whole Agenda (ICJIA Grant Matching Funds) be placed on the regular City Council Agenda under the City Attorney’s Report. This request is being made due to time constraints.

Special Service Area
Mr. Tony Banaszek, Chairman of the East Moline Downtown Special Service Area (SSA) Committee reported to the City Council what has been done in the past year and what their expectations are for this year. Last year was a very good year for our downtown and some properties outside of the SSA. Approximately $170,000 was reinvested in fifteen (15) properties. The SSA Committee will focus on the following six (6) basic areas in 2006:
1. Quick Fix Program – Approximately 30 properties that could benefit from paint, fencing, landscaping, and more.
2. SSA Façade Program – These are more of the higher profile properties, costing more to improve. We are looking at 5 or 6 for this year.
3. Parking Lot Clean-Up – Parking Lots that need improvement from sealing cracks, filling “potholes”, resurfacing, new stripes and new signage.
4. Strand Theater/1000 Block – Finding a buyer for the theater who will develop it into the focal point for our downtown. This could revitalize the downtown and the surrounding area.
5. City Code Enforcement – The SSA committee will be working closely with the City on properties that have code violations to enforce the codes, which will help improve the properties.
6. Hiring Grant Writer – Securing additional funding other than the $60,000 received from taxes.

Alderman Meredith questioned where would the funds come from to pay for City Code Enforcement. Mr. Banaszek stated that the money would likely come from SSA funds. Mr. Banaszek thanked the Mayor, City Council, and Staff for their co-operation and their support in this effort.

CITY ATTORNEY
ORDINANCE 06-15: An Ordinance changing the Zoning and Amendment of the Zoning Map of the City of East Moline, Illinois, Attached to and made a part of the Zoning Ordinance of the City of East Moline, Illinois, of July 24, 1967 and As Amended.

City Planner RichardVan Raes gave a description of the area under consideration for a change in zoning district. Lot Eight (8) of the Kennedy Square Subdivision, West of the new 1st Street and the new Jewel/Osco building is the only part of the complex that does not have commercial zoning. This ordinance will rezone the property and facilitate more commercial development.

A motion was made by Alderman Kelley, seconded by Alderman Puentes, to waive the reading of Ordinance 06-15. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.

A motion was made by Alderman Puentes, seconded by Alderman Moreno, to adopt Ordinance 06-15 as presented. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.

ORDINANCE 06-16: An Ordinance of the City Council of the City of East Moline, Illinois, ascertaining the Prevailing Rate Of Wages for Laborers, Mechanics and other workers in the City of East Moline employed in the construction of Public Works for said City.

A motion was made by Alderman Heiland, seconded by Alderman Moreno, to waive the reading of Ordinance 06-16. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.

A motion was made by Alderman Heiland, seconded by Alderman Puentes, to adopt Ordinance 06-16 as presented. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.

RESOLUTION 06-29: A Resolution of the City Council of the City of East Moline, Illinois, authorizing entering into an Illinois Criminal Justice Information Authority (ICJIA) Grant for purchase of a 2006 Taurus Automobile for the East Moline Police Department

Chief Moreno:
In December 2004 a grant was submitted to the Illinois Criminal Justice Information Authority (ICJIA) for the purchase of a new, fully equipped Ford Taurus detective car. The application was denied. ICJIA recently contacted us to advise if we could provide a 25% match we would be awarded the grant. The grant was initially written for a 2005 Ford Taurus from Reynolds Ford. The current bid is for a 2006 Ford Taurus from Reynolds Ford in the amount of $19,118.00. We attempted to go out for bids on a 2006 Taurus, however, no other dealership had any new 2006 Ford Taurus in stock.

Recommendation: To make the 25% match of $5,010.00. Budget Impact: The $5,010.00 will be taken from the Vehicle Reserve Fund.

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adopt Resolution 06-29 to purchase a 2006 Ford Taurus in the amount of $19,118, with the City funding 25% of the cost. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.

RESOLUTION 06-30: A Resolution of the City Council of the City of East Moline, Illinois, authorizing the Establishment of a Handicapped Parking Space in front of the residence located at 1556 10th Avenue, East Moline, Illinois.

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adopt Resolution 06-30 as presented. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.



RESOLUTION 06-31: A Resolution of the City Council of the City of East Moline, Illinois, Authorizing Execution of Hold Harmless and Indemnification Agreement in conjunction with the 4th of July Fireworks to be conducted on or about July 3, 2006.

A motion was made by Alderman Heiland, seconded by Alderman Kelley, to adopt Resolution 06-31 as presented. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried.

Attorney Phares reminded the Council that we are requesting a Closed Section of the City Council to discuss the following items:
1. Pending Litigation – Worker’s Compensation – Mr. Nelson is here to discuss with the Council.
2. Status Report on AFSCME Negotiations.

Mr. Keehner requested he be allowed to add a third item to the Closed Session.
3. Sell of Public Real Estate

COMMITTEE OF THE WHOLE (Alderman Moreno)
Alderman Moreno had no items for discussion. All items have been covered under the Consent Agenda or by Ordinance or Resolution.

CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on their Departments.

Mr. Willemarck: Informed the City Council that all City Departments will be open and working on Monday, July 3, 2006. Mr. Willemarck reported to the Council the schedule of events for the Fire Cracker Run Monday, July 3, 2006.

Beginning at 4:00p.m. the Fire Cracker Run will begin with a Kiddie Run in downtown East Moline, 4:30p.m. the Fire Cracker One Mile Run, 6:30p.m. City Council meeting, and at sundown in the Quarter the fireworks display will begin. Parking will be available in John Deere Harvester lot and Metro link will provide shuttle service to and from the Quarter beginning at 7:00p.m.

The Fourth of July events will begin with the 5K and 10K races beginning at 7:30a.m. and the Parade will start at 1:00p.m.

Alderman Moreno: Asked if the City was participating in the 4th of July Parade, and had the City’s position in the Parade been discussed with the organizers. Mayor Thodos stated that positioning has been addressed. Alderman Puentes is in charge of making the arrangements for the City’s participation in the parade. Alderman Puentes states he is working on a float for the City.

Mayor Thodos: Asked Alderman Heiland for an update on the fireworks as she is on the Fireworks Committee.

Alderman Heiland: Reported that everything is going the way it should.

Alderman Meredith: Informed the City Council that the Optimistic Club will be selling water and Pepsi products at the 4th of July Parade.

Mr. Drake: Provided the City Council with two handouts the first is information that will be going out to water customers regarding important information about your drinking water. Secondly a magazine article that gives information on how new regulations are forcing some communities to change their treatment and distribution systems.

Mr. Piatt: Updated the City Council on the engineering study done in March 2006, regarding the Wastewater Plant Study. The bar screen had been one of the items on the replacement list. Just before the study was given to the Council, on March 10, 2006, a rainstorm knocked it out of service. That made it the centerpiece used in the power point demonstration, along with other photos, and showing the equipment’s condition throughout the plant. The fact is we are lucky that we have not had more storms knocking out the remaining bar screen. This is really an emergency replacement item.

Therefore, because of the amount of time involved with bidding specification, bid opening, also it is an item that takes sixteen (16) weeks to build once ordered, plusinstallation time. Mr. Piatt stated he will be bring to Council prior to the projects and rate study that the three department have been working on being presented to Council.

Chief Moreno: Update, the Chief provide the Aldermen with a report that was put together by the Special Operations Unit. In February 2006 the Chief came to the Council requesting another officer. This report reflects the first six (6) weeks of operations, and how busy they have been.

Alderman Moreno: Commended the Police Department for a great job in being proactive.

Don Mayhew: Informed the Council that the engineers have reviewed a stop sign being placed on 3rd Street & 15th Avenue; the recommendation was not to place a stop sign there due to the number of traffic and vehicles.

Alderman Heiland: Reported that Captain DeLaere gave her a synopsis of the Police and Engineering Reports, and she delivered that information was given to Mr. Beaver.

Chief Moreno: Chief Moreno thinks that the report from the State actually has some recommendations that we could do outside of the stop sign. Chief Moreno thinks it would be wise for us to take a look at those other options.

Chief DeFrance: Informed the Council that changes have been made to the Burn Ordinance. New brochures will be sent out to all residents.

Alderman Puentes: Thanked Mr. Drake for giving his out of town family a tour of the Water Plant, he did a wonderful job of explaining the process, and our chemist Mr. Ross.

FIVE- MINUTE AUDIENCE PARTICATION
Mayor Thodos gave members of the audience the opportunity to address the City Council.
None

RECESS COUNCIL MEETING
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to recess the City Council meeting and proceed with the Committee-of- the-Whole meeting. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried. 7:02p.m.

RECONVENE COUNCIL MEETING
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to reconvene the City Council meeting. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried. 7:25p.m.

EXECUTIVE CLOSED SESSION
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to go into Executive Closed Session to discuss the following:
· Pending Litigation – Worker’s Compensation – Attorney Steve Nelson’s Report.
· Status Report – AFSCME Negotiations.
· Sale of Public Real Estate.

Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried. 7:26p.m.

OPEN SESSION
A motion was made by Alderman Kelley, seconded by Alderman Heiland, for the City Council to return to open session. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried. 9:00p.m.

Mayor Thodos reported no action was taken in Closed Session:

ADJOURNMENT
A motion was made by Alderman Doose, seconded by Alderman Kelley, to adjourn the City Council meeting. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, Puentes, and Moreno. Motion carried. 9:01p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk



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