[ close without saving ]
[ close ]
[ close & refresh ]
[ close without saving ]
[ close ]
[ close & refresh ]

 

Home

Calendar
of Events

City
Departments

City
Forms

Announcements
& Reports

 Mayor &
City Council

 Job
 Opportunities

 

Oct 06, 2014 6:30 PM
City Council Meeting

Oct 20, 2014 6:30 PM
City Council Meeting

Nov 03, 2014 6:30 PM
City Council Meeting

Nov 11, 2014
City Offices Closed - Veteran's Day

Nov 17, 2014 6:30 PM
City Council Meeting

Nov 27, 2014
City Offices Closed - Thanksgiving

Nov 28, 2014
City Offices Closed - Thanksgiving

Dec 01, 2014 6:30 PM
City Council Meeting

Dec 15, 2014 6:30 PM
City Council Meeting

Dec 24, 2014
City Offices Closed - Christmas

 

MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS
 JUNE 18, 2007 AT 6:30P.M.

 

PLEDGE

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

ROLL CALL

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll.  The following Aldermen were present: Helen Heiland, Luis Moreno, Cheri Bustos, Rick Meredith, Roseann Cervantes, and Gary Westbrook.   Absent:  Luis Puentes

ADDITIONS/CORRECTIONS TO AGENDA

None

CITY CLERKS REPORT  

City Clerk Holmes passed. 

CONSENT AGENDA

City Clerk Holmes read the Consent Agenda that included the following:

a)      Approval of the City Council Minutes of June 4, 2007

b)      Approval of the Committee of the Whole Minutes of June 4, 2007

c)      Approval of Salaries in the amount of $335,438.70

d)      Approval of Bills in the amount of $768,422.48

e)      Approval of authorization for the City Administrator to approve Special Event Application for the Firecracker Run if all requirements are met.

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor:  Bustos, Meredith, Cervantes, Westbrook, Heiland and Moreno.  Motion carried.

REPORT BY THE MAYOR

Mayor Thodos reported that Alderman Puentes will be late due to a prior commitment.  The Mayor thanked Alderman Heiland for doing a great job as the City's Mayor Pro-Tem. 

Mayor Thodos introduced Mr. Larry Greer, who is the President of the Exchange Club of the Quad Cities.

Mr. Greer thanked Mayor Thodos for allowing him this time to re-dedicate the Freedom Shrine that is located on the south wall of our Council Chambers.  The purpose of the Freedom Shrine is to remind all Americans that their freedom is a result of the hard work and determination of our forefathers.  The Freedom Shrine also serves as an everyday reminder of our precious gift of freedom.   The Shrine is a collection of original historic American documents photographically reproduced and attractively displayed in thousands of locations throughout the United States.

Mr. Greer dedicated the following four documents to the City of East Moline Council Chambers south wall:

·        Franklin D. Roosevelt's          "Four Freedom Address"

·        John F. Kennedy's                 "Ask Not Speech"

·        Martin Luther King Jr.'s         "I Have a Dream Speech"

·        Account of the Proceedings of the Susan B. Anthony Trial

Mr. Greer encouraged use to go to the library and read the stories behind these documents, as well as the Constitution of the United States.

LETTER OF RESIGNATION

Mayor Thodos informed the City Council that he has received a letter of resignation from Alderman Rick Meredith to become effective today June 18, 2007.  Mayor Thodos read the letter in its entirety. (See Attached Letter).  Mayor Thodos noted this letter is bittersweet, what is our lost will be his future congregation's gain. 

Mayor Thodos presented Alderman Meredith with a commemorative plaque/clock denoting his years of service on the City Council.  Alderman Meredith was given the opportunity to address the City Council.  Alderman Meredith introduced his family, his Senior and Associate Pastor's. Alderman Meredith commended Bruce Willemarck, Maintenance Services, and Richard Van Raes, Planning for all of their assistance and all of the staff.

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to accept Alderman Meredith's letter of resignation.  Upon voice vote all those in attendance voted in favor. 

APPOINTMENTS

Mayor Thodos nominated David L. Kelley to complete the Aldermanic seat vacated by former Alderman Rick Meredith in the 5th Ward.

A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to concur with the Mayor's appointment of David L. Kelley to represent the 5th Ward.  Upon roll call the following voted in favor:  Bustos, Cervantes, Westbrook, Heiland, and Moreno.  Motion carried.

City Clerk Holmes administered the Oath of Office to Alderman David L. Kelley, 5th Ward Alderman.

 Mayor Thodos appointed Theresa Martin, to fill the vacancy on the Rock Island County Animal Control Board. 

 A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to concur with the Mayor's appointment.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Moreno.  Motion carried.

 U.T. BAND

Mayor Thodos announced that Wednesday, June 28th , beginning at 7:00p.m in the Quarter United Township High School Band will be having a Celebratory Concert (Free of Charge).  The Band will be traveling to the French Rivera next week representing the U.T. School District.  The Band will be performing for a town in France, which is by invitation only.  The students have been responsible financially by raising funds on their own.  There has been some help from the U.T. Boosters, also other individuals who have donated.  A lot of this is a result of a commitment from both Mr. David Macabee, Band Director and the members of the band.  The Mayor encouraged all to attend and support them.  Donations would be accepted. 

 CITY ATTORNEY

City Attorney Phares presented the following Ordinances and Resolutions:

 ORDINANCE 07-08:  An Ordinance of the City Council of the City of East Moline, Illinois, ascertaining the Prevailing Rate of Wages for Laborers, Mechanics, and Other Workers in the City of East Moline employed in the construction of public works for said City.

 A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to waive the reading of Ordinance 07-08.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Moreno.  Motion carried.

 A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to adopt Ordinance 07-08 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Moreno.  Motion carried.

 RESOLUTION 07-37:  A Resolution of the city Council of the City of East Moline, Illinois, authorizing the Police Chief to dispose of four squad cars in the form of a trade-in to Reynolds Ford.

 A motion was made by Alderman Moreno, seconded by Alderman Heiland, to adopt Resolution 07-37 as presented.  Upon roll call, the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Moreno.  Motion carried.

 RESOLUTION 07-38:  A Resolution of the City Council of the City of East Moline, Illinois, authorizing the Fire Chief to sell the 1979 Ford F-250 Pick-up Truck, declared as surplus property, on E-Bay with a minimum reserve of $1,000.00.

 A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to adopt Resolution 07-38 as presented.  Upon roll call, the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Moreno.  Motion carried.

RESOLUTION 07-39:  A Resolution of the City Council of the City of East Moline, Illinois, authorizes execution of a software purchase agreement for the purchase of Cash Receipt Software from Civic Systems, LLC.

A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to adopt Resolution 07-39 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Moreno.  Motion carried.

RESOLUTION 07-40:  A Resolution of the City Council of the City of East Moline, Illinois, to support the implementation of Passenger Rail Service between the Quad Cities and Chicago.

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to adopt Resolution 07-40 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Moreno.  Motion carried.

COMMITTEE OF THE WHOLE (Alderman Heiland)

Alderman Heiland has two (2) items for discussion; all other items have been covered under the Consent Agenda, or by Ordinance or Resolution.

GREAT RIVER INDUSTRIAL PARK SIDEWALK  (Mr. Kammler)

Per the direction of the City Council, we have advertised and conducted a bid letting for the proposed sidewalk along the south side of 14th Avenue between 10th Street and 13th Avenue.  Only one bid was submitted and as such Brandt Construction Company of Milan, Illinois was the low bidder with a bid of $47,707.80.  This amount is roughly 1.5% below our estimated cost.  We have examined the bid documents and find Brandt Construction's bid to be responsive, and therefore recommend award of this contract to Brandt Construction.

City Council previously approved Motor Fuel Tax (MFT) appropriation of $60,000 for this project on April 16, 2007.   The agreement with the contractor would be a unit price contract for $47,707.80 to be funded with Motor Fuel Tax Funds.  Final amount paid will vary slightly from this total, as this will be a unit price contract dependent upon actual measurements taken during construction.

Discussion:  Alderman Kelley asked if any East Moline Company bid on the GRIP Sidewalk project.  Mr. Kammler Brandt Construction was the only bid received.

A motion was made by Alderman Moreno, seconded by Alderman Helen, to concur with the recommendation and award Brandt Construction Company the contract in the amount of $47,707.80 for the GRIP Sidewalk.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Moreno.  Motion carried. 

2007 SANITARY SEWER SLIP LINING PROJECT (Mr. Kammler)

In accordance with the Intergovernmental Agreement previously approved by the City Council on May 21, 2007, a bid letting was held on June 5, 2007, at 10:00a.m. at Moline Public Works for the combined East Moline, Moline, Rock Island, and Coal Valley 2007 Sewer Slip Lining Project.  Two (2) bids were received, as indicated on the attached tabulation of bids.  The low bidder for the project was Hoerr Construction, Inc. (Peoria, Illinois) with a total bid of $497,869.90 of which $147,410.00 was East Moline's portion.  This bid was approximately 40% under the preliminary estimate, which was due to combining East Moline work with other municipalities, resulting in excellent economy of scale.

Mr. Kammler has examined the bids, checked references of the bidder, and find Hoerr Construction's bid to be responsive, and therefore recommend award of this contract to Hoerr Construction, Inc.  The agreement with the contractor would be a unit price contract for $147,410.00 to be funded through the 7 Million Dollar Water & Sewer Capital Improvement Bond.  Final amount paid will vary slightly from this total, as this will be a unit price contract dependent upon actual measurements taken during construction 

A motion was made by Alderman Heiland, seconded by Alderman Moreno, to concur with the recommendation and award the contract to the lower bidder Hoerr Construction Inc. in the amount of $147,410.00 for the Sanitary Sewer Slip Lining Project.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, and Moreno.  Motion carried.

CITY STAFF COMMUNICATION:

Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:

Ø      Director of Economic Development, Elliott Liebson – Informed the City Council that the final grant to rehab the Strand Theatre and the Latin Village has been received.  The Downtown Main Street Association has hired grant writer Barbara Braun, owner of Communication Solutions.  Announcement that Federal Express will have a Groundbreaking Ceremony on June 21, 2007 at 10:00a.m. this is a 15 Million-Dollar Project; this will be a 135,000 square feet building.  This facility will bring in 25 new jobs early next year.

 

Ø      Director of Maintenance Services, Bruce Willemarck – Informed the City Council that Deere Harvester Community Credit Union donated $10,000 for the Fireworks Display to be held on July 3, 2007 at the Quarter East Moline River Front 7th Street.  Parking & Shuttle Services is available beginning at 6:30p.m. from Deere Harvester Parking Lot.  Alderman Westbrook will sing the National Anthem. Ø      Police Chief, Victor Moreno – On Friday June 23, 2007 at 8:30a.m. there will be a swearing ceremony for two (2) new officers.  All staff is invited.

Ø        Mayor Thodos – Complemented Chief Moreno on the nice article that was in the Dispatch/Argus last week.  The Mayor informed the City Council that Chief Moreno has been accepted by in visitation only to the FBI Adamacy, states he is very proud of his accomplishments, also there is no cost to the City of East Moline, for the training.  

Ø      Mayor Thodos – Complemented Mr. Kammler on the Mirco Surfacing definitely looks good.

Ø      Alderman Bustos – Asked if the website will be updated on the progress of the Street Projects, and is the City receiving more hits on our website, also is the website on City Letterhead or Business Card.  Mr. Keehner stated that the website was not on letterhead or business card.  Mr. Boggs is tracking and keeping records regarding activity on the website.

Ø      City Administrator, Rich Keenher – Commended Mr. Kammler and Mr. Willemarck for the excellent job they have done on the Street Project.

Ø      Alderman Moreno – Asked if they have had any diffulcty with towing of cars while working on the Street Project, Mr. Willemarck noted that the residents are notified to move there cars off the street due to work being done on there street.

Alderman Puentes arrived at 7:20p.m.     

FIVE-MINUTE CITIZEN PARTICIPATION

Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council.

Drucella Johnson – 1351 Morton Drive, East Moline, IL. – Addressed the City Council expressing her concerns over Trucks traveling over the speed limit.  Children are out playing it is just an accident waiting to happen.  When Red's Garage parks his Towing Truck you cannot see south when you pull out on 13th Street.  Ms. Johnson stated she has had some near misses.

Doug Riel, Barstow, Illinois - Mr. Riel wanted to know what is the statusin the City of East Moline on the Storm Water Management plan on the NPDES 2 the City is suppose to have one in place, and the City has major projects now. 

Responds:  Mr. Kammler, every development that comes into the City that is one acre or more requires a NPDES permit.  We review their site plans, check and make sure that they have applied for the proper documents.  We are also working on a Storm Water Ordinance.  The Mayor enacted site policy review that requires detention ponds for new development in the City of East Moline earlier this year.

City Attorney Phares:  Those requirements have been in place for a number of years.  All of the subdivisions over the last 2 or 3 years have had convents requiring detention ponds and future maintenance of those ponds by the Associations, so that has been addressed and is being enforced.  The Mayor informed Mr. Riel if he wanted more information he can call Engineering or Planning.

RECESS:

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to recess the City Council meeting, and go into the Committee-of-the-Whole.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.  7:26p.m.

RECONVENE:

A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to reconvene the City Council meeting.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.  9:55p.m.

CLOSED SESSION:

A motion was made by Alderman Puentes, seconded by Alderman Westbrook, to go into closed session to discuss:  Pending Workman Compensation Claim, and F.O.P. Negotiations.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.  9:55p.m.

OPEN SESSION:

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to return to open session.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.  10:29p.m.

 A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to approve the recommendation of Special Counsel, Steve Nelson, not to appeal the decision of the Illinois Workers' Compensation in the matter of Tim Hall vs. The City of East Moline, but to accept the award made by the Commission to the petitioner of 10% loss of use of right arm or $11,894.76 and unpaid medical in the amount of $188.22.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.

 ADJOURNMENT:

A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to adjourn the City Council meeting. Upon roll call, the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.  10:30 p.m.

 Minutes taken and submitted by,

 ______________________________

Arletta D. Holmes, City Clerk

 Go Back to Council Minutes 2007

Go Back to Council Minutes Main Page

 

You have entered no search criteria.