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MINUTES OF THE MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF EAST MOLINE, COUNTY OF ROCK ISLAND, STATE OF ILLINOIS

 JUNE 16, 2008 AT 6:30P.M.

 

 

PLEDGE

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag  
ROLL CALL Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. 
The following Aldermen were present:  Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Thodos. 
                                                                 
ADDITIONS/CORRECTIONS TO AGENDA  City Administrator Keehner requested that an item be added to the Executive Closed Session Agenda (C). Pending Litigation.  City Clerk Holmes requested that two items be added under item 8 Committee-of-the-Whole:  B). PSIC Grant and C). Livescan.     CITY CLERKS REPORT   City Clerk Holmes informed the City Council that the Park Board of the City of East Moline has requested that the City Council consider a Resolution for the execution of an application for an Open Space Land Acquisition Development Grant for the renovation of Hereford Park.  Because all applications are due on July 1, 2008. It is requested that this Resolution be considered tonight.  City Clerk Holmes stated she would need a motion and a second to allow this on the agenda for final action tonight.   A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to allow this Resolution to be placed on the agenda for consideration tonight.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.  

CONSENT AGENDA

City Clerk Holmes read the Consent Agenda that included the following:

a)        Approval of the City Council Minutes of June 2, 2008 b)       Approval of the Committee-of-the-Whole Minutes of June 2, 2008 c)        Approval of the City Council Minutes of May 19, 2008 d)       Approval of Salaries in  the amount of $364,724.60 e)        Approval of Bills in the amount of $873,459.74   A motion was made by Alderman Moreno, seconded by Alderman Puentes, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.   REPORT BY THE MAYOR      Mayor Thodos introduced Marcia Lintz, who addressed the City Council.  Ms. Lintz stated that she has been hired by Main Street for three (3) months (June, July, and August) as Downtown East Moline Business and Events Coordinator.  Ms. Lintz will report to Mr. Tony Banaszeck and Mr. Jeff Guthrie.  Ms. Lintz is currently visiting all of the businesses, kind of taking a little bit of a survey and also explaining the events that are going on in the downtown.  Ms. Lintz distributed to the City Council and those in attendance her business card and a brochure of the upcoming events in the City. Mayor Thodos has been notified by the Illinois Municipal League that there  95th Annual Conference will be held at the Hilton Chicago beginning September 25th through September 26th if you are interested in attending please let the Mayor know as soon as possible.  Finance Director Jim Hughes, will need to make the appropriate accommodations, contact the Mayor's office if additional information is needed.   Mayor Thodos informed the City Council and those in attendance of the upcoming events taking place in the our City such as:  the 50th year Anniversary of the 4th of July Parade, 26th Annual Firecracker Run, and alternate Fireworks schedule, in the event that we are unable to use Campbell's Island as a fireworks launch site.  Hopefully, the river has gone down by then.   Mayor Thodos asked if anyone was interested in volunteering to coordinate the City's entry into the 4th of July Parade.  Alderman Roseann Cervantes volunteered.   Mayor Thodos stated on Thursday and Friday he and Alderman Westbrook were in the Watertown area every day. Mayor Thodos stated that he believed that is why a lot of people are in attendance this evening.  Later this evening each individual Department Head will give a status report on the City's flood situation.       The City did experience four (4) inches of rain within a two (2) hour period.  This is a condition that is happening all across the Midwest.  The City's problem is not flood related, but storm water related, none the less it is still an issue that the City needs to address.  Today Mayor Thodos was given a copy of the Declaration by Governor Blagoyavitch that he has declared Rock Island County a Disaster County along with four others.            There are issues that the City will have to address for citizens down in the affected areas and as we continue through this evening we will be able to hear the department's reports.  Staff is looking into grants, looking into clean-up, looking into health concerns and looking into a lot of different issues.  As we continue through we will have more updates as information becomes available.  It will then be passed on to the residents who are affected.   As a reminder Glenview School has been re-opened for flood victims, by the Red Cross and they specifically mentioned residents of Campbell Island.  However any person that has been displaced and needs a place to stay, Glenview School has re-opened.   CITY ATTORNEY City Attorney Phares presented the following Ordinances and Resolutions: ORDINANCE 08-06:  An Ordinance of the City Council of the City of East Moline, Illinois, ascertaining the prevailing rate of wages for laborers, mechanics and other workers in the City of East Moline employed in the construction of public works for said City.   A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to waive the reading of Ordinance 08-06.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.   A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to adopt Ordinance 08-06 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.   RESOLUTION 08-44:  A Resolution of the City Council of the City of East Moline, Illinois, to enter into an IMPACT Agreement for City construction projects on an individual contract basis.   A motion was made by Alderman Puentes, seconded by Alderman Westbrook, to adopt Resolution 08-44 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.   RESOLUTION 08-45:  A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of a Hold Harmless and Indemnification Agreement to provide indemnification to United Township High School District #30 in conjunction with the City's use of the School District's Buses for the July 3, 2008 Fireworks Display   A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to adopt Resolution 08-45 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.   RESOLUTION 08-46:  A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of a Hold Harmless and Indemnification Agreement to provide indemnification to East Moline School District #37 in conjunction with the use of the Parking Lot at Wells Elementary School for parking for those attending Music in the Park on June 4, July 2, August 6, and September 3, 2008   A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to adopt Resolution 08-46 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.   RESOLUTION 08-47:  A Resolutionof the City Council of the City of East Moline, Illinois, authorizing execution of a Hold Harmless Agreement and Indemnification Agreement to provide indemnification to United Township School District #30 in conjunction with the use of the High School Auditorium as a rain location for Music in the Park   A motion was made by Alderman Moreno, seconded by Alderman Heiland, to adopt Resolution 08-47 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.   RESOLUTION 08-48:  A Resolution of the City Council of the City of East Moline, Illinois, authorizing extension of the retirement date of Bruce Willemarck, Director of Maintenance for the City of East Moline, to October 24, 2008    A motion was made by Alderman Moreno, seconded by Alderman Cervantes, to adopt Resolution 08-48 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.   RESOLUTION 08-49:  A Resolution of the City Council of the City of East Moline, Illinois, authorizing the designation of a Handicapped Only parking space in front of residence at 1359 13th Avenue, East Moline, Illinois    A motion was made by Alderman Westbrook, seconded by Alderman Cervantes, to adopt Resolution 08-49 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.   RESOLUTION 08-50:  A Resolution of the City Council of the City of East Moline, Illinois, authorizing the Fire & Police Commission to Appoint Two Qualified Applicants from the Firefighters Eligibility List   A motion was made by Alderman Puentes, seconded by Alderman Moreno, to adopt Resolution 08-50 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.   RESOLUTION 08-51:  A Resolution of the City Council of the City of East Moline, Illinois, approving the execution of an agreement with Brent Carmichael for a Four-Week                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Summer Program at four East Moline City Parks (Hereford Park, Officer Park, Garfield Park and Radden Park   City Attorney Phares:  This agreement was being drafted as this Resolution was submitted to the City Clerk and a copy of that agreement were circulated by e-mail to the members of the City Council.  Copies are available tonight for anyone who would request a copy.  Mr. Carmichael is in attendance to answer any questions.   Mayor Thodos asked Mr. Carmichael to come forward and state his name and address for the record.   Brent Carmichael 1532 9th Avenue, East Moline, Illinois, 61244    Alderman Westbrook:  Before Mr. Carmichael answers any questions there is an error on the third "Whereas".  At the last meeting Mr. Carmichael did amend his request to have twelve (12) youth workers instead of ten (10).    City Attorney Phares stated he believes the agreement stated twelve (12).  We would so amend the Resolution.   Mr. Carmichael updated the City Council on the progress that has been made since the last Council meeting.  The program now has a fiscal agent (Partners in Job Training), Activities for the program are scheduled, and Alternate sites have been identified in case of bad weather.    A lengthy discussion was held regarding liability insurance, and all aspects of the Summer Parks Program.           A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to amend and adopt Resolution 08-51 to insure that the Liability Insurance is addressed.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.    RESOLUTION 08-52:  A Resolution of the City Council of the City of East Moline, Illinois, authorizing the execution of the Illinois Department of Natural Resources OSLAD/LWCT project grant application for Hereford Park Revitalization   Wendy Hilton-Morrow of 4411 6th Street, East Moline, IL. – Dr. Hilton-Morrow, President of the East Moline Park Board, addressed the City Council giving background information on this Resolution stating that the matching grant is $79,423.00 and those funds will be taken out of the approved budget of the Park Board.    A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to approve Resolution 08-52 as presented.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.     COMMITTEE OF THE WHOLE (Alderman Cervantes) Alderman Cervantes has three (3) items for discussion.  All other items have been covered under the Consent Agenda, by Ordinance or Resolution.   Water Treatment Plant Asbestos Removal Bids (Mr. Drake)  On May 21, 2008, the City of East Moline received and opened bids for the Water Treatment Plant Asbestos Removal project. Two responsive bids were received as follows:                   Active Thermal Concepts       $ 43,434.00                 The Luse Companies               $111,950.00   The apparent low bid was submitted by Active Thermal Concepts of Hiawatha, Iowa, in the amount of $43,434.00.  The Engineer's Estimate of cost of the construction of the project was $55,000.00.  Veenstra & Kimm, Inc. has coordinated with Active Thermal Concepts and believes the low bid is a result of a competitive bid market at this time.   Based on a review of the bids received, staff would recommend that the City of East Moline award the contract to Active Thermal Concepts in the amount of $43,434.00 based on bids received on May 21, 2008.  Mr. Leo Foley was in attendance to answer questions or concerns.   A motion was made by Alderman Westbrook, seconded by Alderman Heiland, to accept and award the contract to the low bidder Active Thermal Concepts in the amount of 43,434.00 for the removal of asbestos at the Water Treatment Plant.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.   PSIC GRANT (Captian DeVrieze) The police department has been awarded a Public Safety Interoperability Communications Grant (PSIC). This grant application was processed in conjunction with the cities of Moline and Milan.    The grant is for a total of one million dollars plus a 20% grant match by the respective cities.  The funds will be used to purchase new portable radios for the police and fire departments.  These will be upgraded 800 MHz radios that will work with our current RACOM radio system.  East Moline will receive a total of 65 portable radios. East Moline will receive approximately $350,000 from the grant and will need approximately $70,000 for the 20% match.         A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to concur with the request on the grant.  Upon roll call the following voted in favor:  Bustos, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  The following opposed:  Kelley.  Motion carried.  6-1   LIVESCAN (Captain DeVrieze) The Illinois Criminal Justice Information Authority has awarded the Police Department a grant for a Live Scan machine.  This machine takes fingerprints electronically thus saving time and eliminates inked fingerprint cards from being rejected by the State of Illinois and the FBI.  This is a matching grant of 75% provided by the Illinois Criminal Justice Information Authority and 25% by the grantee.  The total purchase should be approximately $36,000.  The Police Department's match will be approximately $9,000. The Livescan bids are in and have been reviewed.  The following bids that met the specifications were received from:                                 Indentix Incorporated              $36,354.00                                 Motorola                  $47, 079.00   The low bid that met specifications was received from Identix Incorporated in the amount of $36,354 requesting approval.  The Police Department's share of this bid will be $9,088.   A motion was made by Alderman Moreno, seconded by Alderman Cervantes, to concur with the request to approve and accept the low bid from Indentix Incorporated in the amount of $36,354.00.  Upon roll call the following voted in favor:  Bustos, Kelley, Cervantes, Westbrook, Heiland, Puentes, and Moreno.  Motion carried.   CITY STAFF COMMUNICATION: Each City Staff member present was given the opportunity to inform the City Council

 JUNE 16, 2008 AT 6:30P.M.

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