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Apr 18, 2014
Spring Clean Up Week

Apr 21, 2014 6:30 PM
City Council Meeting

Apr 26, 2014 8:00 AM
Nancy Tragarz Annual Spring Clean-up

Apr 26, 2014 9:00 AM
Watertown Clean Up

May 04, 2014
Cinco De Mayo Celebration

May 05, 2014
Cinco De Mayo Celebration

May 05, 2014 6:30 PM
City Council Meeting

May 19, 2014 6:30 PM
City Council Meeting

May 26, 2014
City Offices Closed - Memorial Day

May 26, 2014 1:00 PM
Memorial Day

 MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 06/16/2003

PLEDGE
Mayor Moreno led the City Council and all those present in the Pledge of Allegiance To The Flag.

ROLL CALL
Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll, and the following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Rick Meredith, Gary Kelley and Crotis Teague. Absent: Alderman Doose.

Agenda Amendment: City Attorney Phares requested the agenda be amended to add a Close Session to discuss Pending Litigation.

CITY CLERK'S REPORT
City Clerk Holmes informed the City Council, the City has received our Certificate of Liability Insurance for the 4th of July Fire Works Display at Soule Bowl. Announced the City of East Moline and the City of Moline will be hosting the Northwestern Illinois Municipal Clerks Association Meeting on June 25th. Mayor Moreno will welcome the Clerks and Finance Director Jim Hughes will be a presenter. Clerk Holmes read a Thank You Card from Alderman Crotis Teague, to the Mayor, City Council, Staff and all others thanking them for the beautiful flowers, cards and expression of sympathy in the loss of his mother.

CONSENT AGENDA
City Clerk Holmes read the Consent Agenda as follows: A. Approval of Public Hearing Minutes of June 2, 2003
B. Approval of the City Council Minutes of June 2, 2003
C. Approval of the Committee Of The Whole Minutes of June 2, 2003
D. Approval of Salaries in the amount of $308,361.69
E. Approval of Bills in the amount of $982,826.92
F. Approval for the following Street to be closed for the Fire Cracker Run starting July 3rd at 10:00a.m. to July 4th at 4:00p.m. 15th Avenue from 7th Street to 12th Street.
A motion was made by Alderman Puentes, seconded by Alderman Moreno, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried.

REPORT BY MAYOR A). Mayor Moreno thanked Alderman Teague for filling in for him, while on vacation.
B). Mayor Moreno read the City Council a letter he sent to Coach Alonzo of the UTHS Girls Softball Team (See Attached Letter).
C). Mayor Moreno attended the National BMX Bike Race that was held in the City of East Moline, behind Reynolds Ford. Mayor Moreno encouraged all to participate next year. Photos of the event were distributed. There were approximately 600 bikers in attendance.
D). Main Street held their Annual Fiesta Event on Friday in the Downtown Area.
E). Heart Walk will be Saturday June 21st on Ben Butterworth Parkway in Moline. The team will be walking in Memory of John Roberson an employee of the City of East Moline, who recently died of a heart attack. Donations are still being accepted for this worthy cause.
F). Picnic in the Park will be held Wednesday, June 18th in Wiman Park from 5:30P.M. TO 7:30p.m. it is being Hosted by The East Moline Volunteer Corp. Mayor Moreno encouraged all to come out and participate.
G). Mayor Moreno announced that the Centennial Edition of The Game of East Moline is still available for sale at a cost of $25.00. Mayor Moreno asked that we promote and support The East Moline and Silvis Kiwanis.
H). Mayor Moreno informed the City Council that a report on Ride the River will be giving at the next meeting by Alderman Doose.
I). Mayor Moreno introduced Mr. Ron Nolan and presented him with the key to the City of East Moline. Almquist Furniture was a family owned business for seventy (70) years before closing this past year. Mr. Nolan expressed his appreciation to the Mayor and City Council, also forty five (45) years in the Business gave him the opportunity to meet many people.

Frog Race Event (Alderman Meredith)
The Frog Race Event will take place on Saturday August 16th 2003; the first race begins at 9:00a.m. at 13th Street and 14th Avenue. Registration form can be printed off the East Moline Centennial page located on the City's web site:
www.eastmoline.com or from the East Moline Library. There will be raffles for those who have registered. You can pick up your registration packet at the following four locations: East Moline City Hall, East Moline City Annex, Metrobank's downtown and their location on Avenue of the Cities, the cost is $15.00. August 1st is the last date for entry into this grand event. Commemorative t-shirts, visors and water bottles will be available to purchase at the City's 4th of July celebration, as well as the race on August 16th. Grand Prizes to be awarded are: PS2's, Longerberger Basket, and a Remote Car Start. All participants are to bring their own frog. All proceeds will be donated toward the East Moline Animal Shelter.

Alderman Meredith introduced the Committee Members: Sandy Wentler, Katie Wentler, Laura Wentler, Kimberly Grandinitti, Theresa DeFauw-Martin and Richard Van Raes.

CITY ATTORNEY
ORDINANCE 03-22:
An Ordinance of the City Council of the City of East Moline ascertaining The Prevailing Rate of Wages for Laborers, Mechanics and other workers in the City of East Moline Employed in the Construction of Public Works for said City.

A motion was made by Alderman Teague, seconded by Alderman Kelley, to waive the reading of Ordinance 03-22. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried.

A motion was made by Alderman Teague, seconded by Alderman Kelley, to adopt Ordinance 03-22 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried

ORDINANCE 03-23: An Ordinance Amending Section 2-19-8 Entitled "Director of Development Services", of Chapter 19, Entitled "Economic Development Commission", of Title 1, Entitled "Administrative", of the City Code of the City of East Moline of 1974 and as amended.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to waive the reading of Ordinance 03-23. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, and Moreno. Voted Against: Alderman Puentes. Motion carried. 5-1

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adopt Ordinance 03-23 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, and Moreno. Voted Against: Alderman Heiland and Puentes. Motion carried. 4-2

RESOLUTION 03-13: A Resolution of The City Council of The City of East Moline, Illinois, Authorizing Execution of a Contract between Shive-Hattery, Inc. and the City of East Moline, Illinois, for engineering services in connection with the 11th Street Place Reconstruction- MFT Project in the City of East Moline, Illinois.

A motion was made by Alderman Kelley, seconded by Alderman Teague, to adopt Resolution 03-13 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried.

RESOLUTION 03-14: A Resolution of The City Council of The City of East Moline, Illinois, directing the Illinois Municipal Retirement Fund to Amortize the Over Funding of approximately $2,800,000 over ten (10) years.

A motion was made by Alderman Puentes, seconded by Alderman Moreno, to adopt Resolution 03-14 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried.

RESOLUTION 03-15: A Resolution of The City Council of The City of East Moline, Illinois, Authorizing Execution of an Automatic Mutual Aid Agreement between the City of East Moline, Illinois, and the City of Silvis, Illinois for Mutual Aid between their Fire Departments.

Chief DeFrance gave background information on the above Resolution, and the amended change on page two (2) under Response Area item three (3).

A motion was made by Alderman Puentes, seconded by Alderman Meredith, to accept Resolution 03-15 including the revised copy of the agreement between the City of Silvis and The City of East Moline as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried.

RESOLUTION 03-16: A Resolution of The City Council of The City of East Moline, Illinois, approving plans and specifications as proposed by the State of Illinois, Department of Transportation, for a Bike Path Construction and Tourist Information Center in The Quarter from the Great River Trail to the Intersection of 7th Street and 12th Avenue in the City of East Moline, Illinois, Rock Island County, Illinois, and Authorizing the Execution of the Local Agency Agreement for Federal Participation.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Resolution 03-16 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried.

RESOLUTION 03-17: A Resolution of The City Council of The City of East Moline, Illinois, Authorizing Acceptance of the bid of Valley Construction Company for The Street Maintenance: Bituminous Concrete Overlay, 7th Street; 30th -34th Avenue and 13th Avenue; 17th -19th Street Project, East Moline, Illinois.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adopt Resolution 03-17 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried.

RESOLUTION 03-18: A Resolution of The City Council of The City of East Moline, Illinois, Authorizing Closing Archer Drive (13th Street) from 18th Avenue to 23rd Avenue for the Fireworks Display sponsored by the City of East Moline.

Mr. Richard Van Raes, City Planner gave background information on the above Resolution.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Resolution 03-18 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried.

RESOLUTION 03-19: A Resolution of the City Council of the City of East Moline, Illinois, Applying for a Community Development Assistance Program (CDAP) Grant.

Mr. Richard Van Raes gave background information on the above Resolution. A public hearing was held on June 12, 2003. Project Now will re-apply for the CDAP grant at no cost to The City of East Moline.

A motion was made by Alderman Kelley, seconded by Alderman Teague, to adopt Resolution 03-19 as presented. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried.

COMMITTEE-OF-THE-WHOLE (Alderman Kelley)
Alderman Kelley has two (2) items for discussion; all other items have been covered under the Consent Agenda, Ordinance or Resolutions.

Building Demolition, 1502 11th Avenue (Motzer/Lauper)
On June 13, 2003 the following three (3) bids were received for the demolition of property located at 1502 -11th Avenue (H.E.Burris Lodge). The following bids were submitted for consideration.

Miller Trucking $20,500
Lohman Excavating $22,900
H. Coopman Trucking $16,840

A motion was made by Alderman Kelley, seconded by Alderman Teague, to concur with the recommendation and award the contract to the H. Coopman Trucking in the amount of $16,840.00 for the demolition of the property located at 1502-11th Avenue East Moline, IL. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried.

Contract Agreement, Mitchell Park Ravine (Lauper)
Landmark Engineering Group, Inc. has proposed the following agreement for the Mitchell Park Ravine. The proposed Phase 11 will address five high priority sites within the Mitchell Park Ravine. A description of each site's location and scope of work is addressed (See Attachment). Phase 11 will use grade stabilization, streambank stabilization, and permanent vegetative cover for erosion and sedimentation control. The total estimated area to be addressed by construction in these five areas is less than five (5) acres. Significant benefits, similar to Phase 1, are expected to be realized when Phase 11 is completed. When completed, the Mitchell Park Ravine Watershed Project will have significantly reduced erosion and sediment transport from 125 acres to the Mississippi River.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to enter into the agreement with Landmark Engineering, contingent upon Mr. Shamise personal guarantee and approval of the grant agreement with the State. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried.

CITY STAFF COMMUNICATIONS
Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Departments.

Dean Piatt: Replacement of new values, invited Alderman to come and visit the Plant to see all the updates and improvements that have been made.

Gary Gryp: Today work has started on the new City Garage.

Jim Hughes: The City audit has started will be completed around July 10th.

Steve Verdick: There will be a Groundbreaking of the new City Garage once the digging of the foundation has begun.

Rich Keehner: Last week the City of East Moline received official notification that we have been awarded an IPEA Brownfield Grant.

FIVE-MINUTE AUDIENCE PARTICIPATION
Mayor Moreno gave member of the audience the opportunity to address the City Council.

None

RECESS SESSION
A motion was made by Alderman Kelley, seconded by Alderman Teague, to go out of the City Council Meeting, and go directly into Committee-of-the-Whole. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried. 7:50p.m.

RECONVENED SESSSION:
A motion was made by AldermanPuentes, seconded by Alderman Moreno, to reconvene the City Council Meeting. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried. 8:45p.m.

CLOSED SESSION:
A motion was made by Alderman Meredith, seconded by Alderman Teague, to go into Executive Close Session to discuss Pending Litigation. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried. 8:47p.m.

OPEN SESSION:
A motion was made by Alderman Kelley, seconded by Alderman Meredith, for the City Council to go back into open session. Upon roll call the following voted in favor: Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried. 9:04p.m.

ADJOURNMENT
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adjourn. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Teague, Heiland, Puentes and Moreno. Motion carried. 9:05p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk


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