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Oct 20, 2014 6:30 PM
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Nov 03, 2014 6:30 PM
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City Offices Closed - Christmas

MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 06/06/2005

PLEDGE
Mayor John Thodos led the City Council and all those present in the Pledge of Allegiance To The Flag.

ROLL CALL
Mayor Thodos called the meeting to order and directed Deputy City Clerk Kathryn VenHuizen, to call the roll, and the following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Gary Westbrook.

CITY CLERK’S REPORT
Passed

CONSENT AGENDA
Deputy City Clerk read the Consent Agenda that included the following items:
A) Approval of the City Council Minutes of May 16, 2005
B) Approval of the Committee of the Whole Minutes of May 16, 2005
C) Approval of Salaries in the amount of $323,727.91
D) Approval of Bills in the amount of $1,554,960.93
E) Approval to support the establishing of a Women’s Shelter in the City of East Moline
F) Approval to accept the bid from Pro Drive in the amount of $5,996.20 for cleaning and inspection of the raw water intake pipe.
G) Approval to close City Hall from 10 pm – 7 am and install a call box system at a cost not to exceed $2,000.
H) Approval to hire a police officer to fill a vacancy with a start date of June 17, 2005.
I) Approval to direct the City Attorney to draft an agreement with GMHS to hire a police officer.

Alderman Doose asked that item A be removed from the consent agenda due to a correction that was requested and not made.

A motion was made by Alderman Meredith, seconded by Alderman Heiland, to approve the Consent Agenda with as presented with the exception of item A. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion Carried

Discussion was held regarding the correction to the minutes of May 16, 2005. Alderman Doose asked that the minutes reflect her statement that she believes a replacement City Administrator should be named. Discussion was held on the replacement of the City Administrator.

A motion was made by Alderman Moreno, seconded by Alderman Heiland to approve the May 16, 2005 minutes with the correction as requested by Alderman Doose. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion Carried

REPORT BY MAYOR
Mayor Thodos read a Proclamation proclaiming June 2005 as Home Ownership Month in the City of East Moline. A motion was made by Alderman Moreno, seconded by Alderman Puentes, accepting the proclamation as read. Upon voice vote all those in attendance voted in favor.

Mayor Thodos updated the Council on Case New Holland. Mayor Thodos is planning on creating a task force to work with Case to make a producing property. Discussion was held regarding different possibilities and ideas for the property.

Alderman Meredith set up the arrangements for the 4th of July Parade. He will have convertible vehicles from Reynolds and Green’s.

Mayor Thodos will be out of town for the next meeting and the Mayor Pro-Tem will be stepping in. He will be checking his e-mail otherwise contact Mr. Keehner or Mr. Verdick.

CITY ATTORNEY
A) ORDINANCES
05-16 An Ordinance annexing certain territory to the City of East Moline

Discussion was held regarding the annexation and when construction would start. Mr. VanRaes informed Council that the infrastructure of roads and sewer lines would be starting in the next 4 – 5 weeks. Discussion was held on the type of homes planned to be built.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to waive the reading of Ordinance 05-16. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion Carried.

A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to adopt Ordinance 05-16 as presented. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion Carried

05-17 An Ordinance of the City of East Moline, IL, authorizing the purchase of a mower for the East Moline Water Filtration Plant division and the Trade in of a used 355D John Deere Mower of the City of East Moline Water Filtration Plant division.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to waive the reading of Ordinance 05-17. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion Carried.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adopt Ordinance 05-17 as presented. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion Carried

B) RESOLUTIONS
05-18 A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of hold harmless and indemnification agreements to provide indemnification in conjunction with the 4th of July Fireworks to be conducted on or about July 3, 2005

A motion was made by Alderman Moreno, seconded by Alderman Meredith, to adopt Resolution 05-18 as presented. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion Carried

C) OTHER
Preliminary Plat – Timber Pointe Addition
Mr. VanRaes informed council this was connected to the earlier ordinance that annexed in the territory. Mr. VanRaes gave an overview of the plot map and layout.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to approve the preliminary plat as presented. Upon roll call the following voted in favor, Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried
COMMITTEE-OF-THE-WHOLE (Alderman Kelley)

HVAC Upgrades at the Water Plant (Drake)
This project is part of our laboratory renovations capital improvement project, with funding coming from bond money. The addition of more square footage in the office and laboratory areas at the water filtration plant requires an upgrade in the HVAC to comply with Illinois Department of Health requirements for the laboratory.

Four bids were received. They are as follows:
Crawford Company $23,140.00
Johnson Contracting Company $23,971.00
JL Brady Company $18,960.00
The Schebler Company $29,886.00

The estimate for this project was $20,000.00. The engineering department and I have reviewed the bids and I would recommend awarding the project to JL Brady Company in the amount of $18,960.00.

A motion was made by Alderman Puentes, seconded by Alderman Moreno, to approve the low bid from JL Brady in the amount of $18,960. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried

Bituminous Concrete Overlay, 13th Str from 5th – 12th Aves. (Lauper)
On June 2 the City received three bids from contractors for the bituminous concrete overlay on 13th Street from 5th to 12th Avenues.
Valley Construction $258,807.12
McCarthy Improvement $327,237.79
Brandt Construction $330,571.47
The engineer’s estimate was $310,535.78. I recommend awarding the project to Valley Construction for the bid amount of $258,807.12. This project is funded by MFT

A motion was made by Alderman Kelley, seconded by Alderman Moreno, to award the contract to Valley Construction for the low bid amount of $258,807.12. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried

BMX Speedway Special Service Request (DeFrance)
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to table this item until Chief DeFrance was in attendance. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried

Real Estate Lease / Sale Agreement – Old City Garage
Discussion was held on advertising the property for sale or lease. Since the proposed agreement is a sale / lease and not a sale base on an appraisal the property needs to be advertised. The agreement will be coming back before council.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to authorize the advertisement of the property for sale or lease. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried

CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Departments.

Piatt: Fence replacement is almost complete. Waiting on permit from railroad. Mr. Piatt informed the Council that in the bills they would see payments to Altorfer Machinery for equipment repairs. A piece of equipment failed and needed to be repaired. There were only 2 replacement parts in the world for this piece of equipment so someday it will need replaced.

Moreno: IDOT seatbelt grant compliance is better. The newly painted squad is out front for everyone to view the new design. The drug seized vehicle will be on display at the next meeting.

Keehner: Metrolink is proceeding. They came across some debris that has slowed them down.

FIVE- MINUTE AUDIENCE PARTICPATION
Mayor Thodos gave members of the audience the opportunity to address the City Council.

Guthrie: Reminded everyone of the Fiesta on June 10 on 15th Avenue from 6 – 11 pm.

Ella Mae Winger: Questioned the new route for the 4th of July parade since we can’t use Case. (this item will be discussed at the COW meeting)

Louis Moreno: Received a promotion at work Director of Student Services

Bill Vyncke: Thanked Alderman Heiland for the Town Meeting.

Mayor: Alderman Westbrook also had a successful town meeting. Mayor will be meeting in the high rises over the next year and will let all the Aldermen know when he is in there wards.

ADJOURNMENT
A motion was made by Alderman Kelley, seconded by Alderman Doose, to adjourn. Upon roll call the following voted in favor: Heiland, Puentes, Moreno, Doose, Meredith, Kelley and Westbrook. Motion carried. 7:15 PM

Minutes taken and submitted by,
_______________________________
Kathryn VenHuizen, Deputy City Clerk

 

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