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 Mayor &
City Council



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 JUNE 2, 2008 AT 6:30P.M.





Mayor Pro-Tem Helen Heiland led the City Council and all those present in the Pledge of Allegiance to the Flag 



Mayor Pro-Tem Heiland called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, David Kelley, Roseann Cervantes, Gary Westbrook, and Mayor Pro-Tem Heiland.  


Mayor Pro-Tem Heiland informed the City Council and all those in attendance that Mayor Thodos is on a well deserved vacation and he is visiting with his son who has just returned from Iraq



Mr. “Chip” Drake, Director of Water &Wastewater Treatment Plant Facilities requested that item 8A under the City Council Committee-of-the-Whole be removed from the agenda. 



City Clerk Holmes requested that Item A under the consent agenda be removed (approval of City Council minutes from May 19, 2008) and brought back to the Council on June 16, 2008.  



City Clerk Holmes read the Consent Agenda that included the following:

a)      Approval of the City Council Minutes of May 19, 2008 (Removed from agenda on 6/2/08) 

b)      Approval of the Committee-of-the-Whole Minutes of May 19, 2008 

c)      Approval of Salaries in  the amount of $345,446.52 

d)      Approval of Bills in the amount of $581,371.89 


A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor:  Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried. 



Mayor Pro-Tem Heiland, read a thank you card from the family of Crotis Teague.  Mrs. Teague thanked the Mayor, City Council, Police Department, Fire Department and all City staff for all the kindness shown to her family. 



City Attorney Phares presented the following Resolutions: 


RESOLUTION 08-41:  A Resolution of the City Council of the City of East Moline, Illinois, approving a Four-Week Summer program at four East Moline Parks (Hereford Park, Officers Park, Garfield Park, and Radden Park



A motion was made by Alderman Moreno, seconded by Alderman Cervantes to amend Resolution 08-41 from $7,500 to $10,000 pending Mr. Carmichael securing a fiscal agent. 



Alderman Westbrook stated that there was a discussion with Mr. Carmichael regarding the $7,500 and a possible amendment to $10,000. for his program.   Mr. Carmichael is here to answer any questions.  Mayor Pro-Tem Heiland asked Mr. Carmichael to address the City Council. 


Brent Carmichael

1532- 9th Avenue, East Moline
, Mr. Carmichael stated the reason for the increase is to fund the program for four weeks.  Mr. Carmichael’s biggest concern was making sure the program has a full staff.  Mr. Carmichael states than he will do additional fundraising.  Mr. Carmichael assures the City Council that he would not be asking for additional funding over the requested $10,000.  Alderman Bustos asked Mr. Carmichael what was the reason for the additional $2,500.  Mr. Carmichael stated the original cost to run the program was $9,600.  The City Council approved $7,500.  The extra $2,500 would solidify staff salaries for the full four weeks.


Alderman Moreno commented on the program and asked if the Recreation and Culture had the necessary funding. 


Alderman Kelley stated he would like to support this issue, but was wondering if Mr. Carmichael would be considered a City employee along with his staff.


City Attorney Phares asked Mr. Carmichael did you presented this program a number of years ago in East Moline Parks, also if he was on a contractual basis with the City of East Moline.  Mr. Carmichael stated the City of East Moline made the financial contribution and Rock Island County Council on Addiction (RICCA) provided employees, along with payroll and liability insurance. 


City Attorney Pares than asked Mr. Carmichael how did he propose to present the program this year.  Mr. Carmichael stated that he presented to the City Council, he understood that the City was going to be responsible for paying the staff this year.  City Attorney Phares asked if in your own role you would be individually contracting with the City.  Mr. Carmichael stated yes.   City Attorney Phares continued, and stated that presumably than your assistances would be on the City payroll.  


Finance Director Jim Hughes stated he would be happy to be the fiscal agent but he would like to have some form of an agreement drafted so the City is not involved in Social Security, FICA. ect.  Mr. Carmichael stated that he has spoken with Tom Schroder at RICCA.  Mr. Schroder said he would provide that information.  At this late date I did not contact them to see if they would do this again, because he was under the assumption that we were going to do this under the City.

Alderman Moreno stated if the City of East Moline paid them by check they would need to go through the City’s Human Resource Department, in order to be hired.  City Attorney Phares stated he would think so.


Mr. Carmichael stated he would approach RICCA and the YMCA to see if they would assist in becoming the fiscal agent for the summer program that will begin on June 17, 2008. 

Mayor Pro-Tem Heiland asked Mr. Carmichael if he could contact RICCA.  She also asked for a motion to table the Resolution until June 16, 2008, she also directed Mr. Carmichael to report back to the Mayor and it will be brought back to the Committee of the Whole. 


Alderman Westbrook stated that this can be approached from a different perspective.  To move forward with the motion to amend, with the requirement that Mr. Carmichael provide the City Council with what is necessary for the payroll.  This will allow Mr. Carmichael to move forward.  City Attorney Phares asked Alderman Westbrook if he is suggesting that the program be approved and forwarded to the City Council for final approval in two weeks subject to final agreement being presented to the City Council at that time.  City Attorney Phares believes that the Resolution is still at the $7,500 level.  There has to be a motion to amend the Resolution if, in fact, there is going to be an increase in the expenditure from Recreation and Culture.


Alderman Bustos asked what the reason is for the additional $400.00 since the original cost is $9,600.  Mr. Carmichael stated the additional $400.00 is for his salary.  Alderman Kelley stated he was confused by Mr. Phares’ “contingencies” and how that fits into this.  City Attorney Phares thinks there is going to have to be a new contract drafted.  There are a lot of questions that still have to be answered.  Mr. Carmichael is going to have to return and coordinate with staff.  Attorney Phares stated that Mr. Carmichael will need to be in contact with staff and make sure all of the mechanics are worked out, such as whether or not you are going to be working through RICCA or some other agency.


 Mr. Carmichael asked if someone would give him a written list of prepared questions, so as to prepare answers to satisfy the City Council.   Mr. Hughes stated in order to work with Mr. Carmichael staff will need to know if the City should cover the Social Security and Medicare.  It is not a lot of money, but then again is the City willing to do that to get the summer program going.   


Mr. Carmichael stated that he could research to make sure those questions are answered by the time he returns to the City Council.  City Attorney Phares states that he believes Mr. Carmichael will be able to work out these issues with Mr. Hughes.  What Mr. Hughes is asking is another question.  He is asking whether or not the City Council tonight is giving him direction to move forward and if it is going to cost another $1,000.  That answer has to come from the City Council.  


Mayor Pro-Tem Heiland, I do not think it is any question about Mr. Carmichael’s ability.  We know he has done a good job before and has talent with kids and is willing to assist in any way. 


Alderman Puentes stated that his concerns are the terms of employment and who is responsible. 


 Mr. Carmichael stated that the finances are going to be tight.  Mr. Carmichael stated he plans taking this week to identify other options. 


A lengthy discussion was held on various aspects of Mr. Carmichael’s program. 


 Alderman Kelley asked City Attorney Phares how much notice we would have to give before we have a meeting of the City Council.  The thought is we table this for one week and all come back and hopefully by next Monday we may have all the information that we need.  City Attorney Phares stated we can recess this meeting for one week and give notice tonight if the City Council wishes to do so.  Alderman Kelley noted with all of these questions maybe seven days will give them enough time to find some answers for the City Council.  City Attorney Phares agreed and states there has to be an agency that is going to be coordinating these efforts.  If Mr. Carmichael can get an agency such as the YMCA or someone who is already in the business of providing youth programs, someone who is geared towards that and willing to help you out.  You are going to find out that it is going to work much more smoothly than if you simply ask the City to assign someone within the City and start the payroll process and comply with all the City’s hiring policies.  If you can get an agency it is going to be much better. 


City Attorney Phares suggested at the end of the meeting the Council simply recess for another week and in fact if that meeting is not going to happen the Mayor can always cancel the meeting, but at least we have it set up to hear the proposal from Mr. Carmichael.  He asked Alderman Westbrook what was his pleasure since he brought the proposal forward.  Should this be tabled or moved forward.   


Alderman Westbrook stated that this question did come up and Mr. Carmichael did ask about the fiscal agent.  That question and a yes answer was received 


If there is a problem now and next City Council meeting, we can always vote no.  Alderman Westbrook stated that he would like to move forward, if in fact, we cannot settle all of these questions and have them answered in two weeks, we then have the option of just saying no. 


Upon roll call the following voted in favor:  Moreno, Bustos, Kelley, Cervantes, Westbrook, Heiland, and Puentes.  Motion carried. 


RESOLUTION 08-42:  A Resolution of the City Council of the City of East Moline, Illinois, approving an agreement with Northville Fitness and Cardiac Rehabilitation Clinic, Inc., Travelers Rest, South Carolina, to perform the Annual Fire Department physicals for 2008. 


A motion was made by Alderman Westbrook, seconded by Alder

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