MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL OF THE CITY OF
MAY 19, 2008 AT 6:30P.M.
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.
ADDITIONS/CORRECTIONS TO AGENDA
City Administrator Keehner requested that an item be added to the executive closed session agenda:
B). Pending Litigation.
CITY CLERKS REPORT
City Clerk Holmes reminded the City Council of the of the “Meet & Greet” sponsored by the Jaycee’s to be held on May 22, 2008 at the McGehee Center in Silvis, and the Silvis Memorial Day Ceremony to be held at 11:00a.m. Saturday (May 24, 2008) at the
City Clerk Holmes read the Consent Agenda that included the following:
a) Approval of the City Council Minutes of May 5, 2008
b) Approval of the Committee-of-the-Whole Minutes of May 5, 2008
c) Approval of Salaries in the amount of $462,463.82
d) Approval of Bills in the amount of $401,728.37
e) Approval of a proclamation proclaiming May 11th – May 17th, 2008 as Nat’l Women’s Health Week.
f) Approval of a proclamation proclaiming May 10th – May 17th, 2008 as Bike to Work Week.
g) Approval of a proclamation proclaiming May 9th as Provider Appreciation Day.
A motion was made by Alderman Moreno, seconded by Alderman Bustos, to approve the Consent Agenda as presented. Upon roll call, the following voted in favor: Puentes,
REPORT BY THE MAYOR
American Legion Post 227 will host The City of East Moline’s Memorial Day Ceremony at 1:00p.m. on Monday, May 26th at 9th Street Commons. Brigadier General James Rogers from the Rock Island Arsenal will be the guest speaker.
Mayor Thodos informed the City Council that there is a vacancy on the Board of Zoning Appeals due to the resignation of Ella May Winger who moved out of the City. Mayor Thodos has appointed Dan Van Hoe to fill the unexpired term. Mr. Van Hoe’s term will expire on
April 30, 2009.
A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to support the appointment of Dan Van Hoe to the Board of Zoning Appeals. Upon roll call the following voted in favor: Puentes,
City Attorney Phares presented the following Resolutions:
RESOLUTION 08-38: A Resolution of the City Council of the City of East Moline, Illinois, to enter into an Impact Agreement for City construction projects on an individual contract basis.
A motion was made by Alderman Bustos, seconded by Alderman Cervantes, to adopt Resolution 08-34 as presented.
Alderman Westbrook stated that at the Committee of the Whole on May 5, 2008, this issue was presented for discussion only and no action was taken. Therefore, how did this item get on the regular agenda as a resolution?
City Attorney Phares reported to the City Council his research. The Question was how other Cities handled this particular issue and he had spoken with Mr. Steinbrecher,
Alderman Westbrook asked would it have been more appropriate for this item to have gone back to the Committee-of-the-Whole. Attorney Phares stated it can go either place, it is up to the City Council. For the benefit of all those in attendance Mayor Thodos read Resolution 08-38 in its entirety. Attorney Phares noted the one concern that Mr. Krammler had is that the Engineering Department must know ahead of time whether or not the Impact Agreement would apply to a particular project. I think staff would be well served in fact if this Resolution would pass, staff is then on notice that if a project fitting this description would be proposed, the staff would have to propose the Impact Agreement to the City Council prior to the final approval and authorization to bid. Therefore, it would have to be a part of the big package. Attorney Phares believes that restrictions and limitations give staff and Council full opportunity to discuss projects ahead of time so if in fact a project such as this is proposed, it would be discussed prior to the bid package being purposed. Additional comments regarding this issue were expressed.
Alderman Bustos, and Alderman Cervantes, withdrew their previous motion to approve Resolution 08-38.
A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to table this issue to the next Committee-of-the-Whole meeting (June 2, 2008) for further discussion. Upon roll call the following voted in favor: Puentes,
RESOLUTION 08-39: A Resolution of the City Council of the City of East Moline, Illinois, approving the Plans, Specifications, and Permission for City staff to receive bids for Asbestos Removal at the Water Filtration Plant.
A motion was by Alderman Westbrook, seconded by Alderman Moreno, to adopt Resolution 08-39
as presented. Upon roll call the following voted in favor: Puentes,
RESOLUTION 08-40: A Resolution for Improvement by Municipality under the
Attorney Phares: This is a Motor Fuel Tax (MFT) Resolution for construction of 9500 square feet of sidewalk along the west side of Kennedy.
A motion was made by Alderman Heiland, seconded by Alderman Moreno, to adopt Resolution 08 -40 as presented. Upon roll call the following voted in favor: Puentes,
COMMITTEE OF THE WHOLE (Alderman Kelley)
Alderman Kelley had one item for discussion. All other items have been covered under the Consent Agenda, by Ordinance or Resolution.
Status of Recycling (Mr. Willemarck)
Alderman Kelley stated that the City Council made a motion, it was seconded and a vote taken to accept the recommendation of the Recycling Committee. Mayor Thodos stated that this item was not on the Consent Agenda, because of the two dissenting votes. There was a motion to create an additional drop- off site. Alderman Moreno commented that the City Council should provide information to residents who are interested in voluntary curbside recycling. Alderman Kelley stated that the committee would reconsider this item at a later date. The Recycling committee wanted to see how the programs worked in
A motion was made by Alderman Moreno, seconded by Alderman Bustos, to concur with the recommendation to the establishment of an additional drop-off site pending approval from Rock Island County Waste Management. Upon roll call the following voted in favor: Puentes,
A motion was made by Alderman Bustos, seconded by Alderman Moreno, to direct staff to return to the City Council with a report on a voluntary recycling program. This report shall include: Pricing on a voluntary curbside recycling program, Number of households needed to implement a voluntary program, Information on a marketing program with costs.
Mayor Thodos stated that Mr. Willemarck will have information presented at the Committee of the Whole in two weeks (June 2, 2008) to address this issue. Upon roll call the following voted in favor: Puentes,
CITY STAFF COMMUNICATION:
Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:
Jim Hughes, Director of Finance, reported to the City Council that the Health Insurance Committee and staff had met.
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