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MINUTES OF THE MEETING OF THE MAYOR

AND CITY COUNCIL OF THE CITY OF EAST MOLINE,  

COUNTY OF ROCK ISLAND, STATE OF ILLINOIS 

 MAY 19, 2008 AT 6:30P.M.

 

 

PLEDGE

 

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag 

 

ROLL CALL 

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Luis Moreno, Cheri Bustos, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.  

 

ADDITIONS/CORRECTIONS TO AGENDA  

City Administrator Keehner requested that an item be added to the executive closed session agenda:   

B). Pending Litigation.    

 

CITY CLERKS REPORT    

City Clerk Holmes reminded the City Council of the of the “Meet & Greet” sponsored by the Jaycee’s to be held on May 22, 2008 at the McGehee Center in Silvis, and the Silvis Memorial Day Ceremony to be held at 11:00a.m. Saturday (May 24, 2008) at the Hero Street Memorial Park.  

 

CONSENT AGENDA

City Clerk Holmes read the Consent Agenda that included the following:

a)      Approval of the City Council Minutes of May 5, 2008 

b)      Approval of the Committee-of-the-Whole Minutes of May 5, 2008 

c)      Approval of Salaries in  the amount of $462,463.82 

d)      Approval of Bills in the amount of $401,728.37 

e)      Approval of a proclamation proclaiming May 11th – May 17th, 2008 as Nat’l Women’s Health Week. 

f)       Approval of a proclamation proclaiming May 10th – May 17th, 2008 as Bike to Work Week. 

g)      Approval of a proclamation proclaiming May 9th as Provider Appreciation Day. 

 

A motion was made by Alderman Moreno, seconded by Alderman Bustos, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.   Motion carried. 

  

REPORT BY THE MAYOR      

American Legion Post 227 will host The City of East Moline’s Memorial Day Ceremony at 1:00p.m. on Monday, May 26th at 9th Street Commons.  Brigadier General James Rogers from the Rock Island Arsenal will be the guest speaker. 

 

Appointment:      

Mayor Thodos informed the City Council that there is a vacancy on the Board of Zoning Appeals due to the resignation of Ella May Winger who moved out of the City.  Mayor Thodos has appointed Dan Van Hoe to fill the unexpired term.  Mr. Van Hoe’s term will expire on  

April 30, 2009.      

 

 

A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to support the appointment of Dan Van Hoe to the Board of Zoning Appeals.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland. 

 

CITY ATTORNEY 

City Attorney Phares presented the following Resolutions: 

 

RESOLUTION 08-38:  A Resolution of the City Council of the City of East Moline, Illinois, to enter into an Impact Agreement for City construction projects on an individual contract basis. 

 

A motion was made by Alderman Bustos, seconded by Alderman Cervantes, to adopt Resolution 08-34 as presented.    

 

Discussion: 

Alderman Westbrook stated that at the Committee of the Whole on May 5, 2008, this issue was presented for discussion only and no action was taken.  Therefore, how did this item get on the regular agenda as a resolution? 

 

City Attorney Phares reported to the City Council his research.  The Question was how other Cities handled this particular issue and he had spoken with Mr. Steinbrecher, Moline’s City Administrator and Mayor Schwiebert from the City of Rock Island, and both individuals indicated that their City Council’s felt this request should be dealt with on a contract by contract basis.  They felt it was not appropriate and have not authorized any Impact Agreements for any street, or sewer or water projects.  It was only on the construction of a large building.  He believes that two weeks ago the City Council did discuss the number of $1 Million Dollars.  Therefore reviewing the other municipalities approach to the Impact Agreementand in discussion with Mr. Kammler, Attorney Phares felt it was better and more appropriate not to involve street, sewer, and water projects and other routine projects to the City to limit it to construction of a building.  This is the recommended Resolution to be consistent with other municipalities and consistent with the request of Mr. Lack.  It is also consistent with the recommendations of the staff.   

 

Alderman Westbrook asked would it have been more appropriate for this item to have gone back to the Committee-of-the-Whole.  Attorney Phares stated it can go either place, it is up to the City Council.  For the benefit of all those in attendance Mayor Thodos read Resolution 08-38 in its entirety.  Attorney Phares noted the one concern that Mr. Krammler had is that the Engineering Department must know ahead of time whether or not the Impact Agreement would apply to a particular project.  I think staff would be well served in fact if this Resolution would pass, staff is then on notice that if a project fitting this description  would be proposed, the staff would have to propose the Impact Agreement to the City Council prior to the final approval and authorization to bid. Therefore, it would have to be a part of the big package.  Attorney Phares believes that restrictions and limitations give staff and Council full opportunity to discuss projects ahead of time so if in fact a project such as this is proposed, it would be discussed prior to the bid package being purposed.  Additional comments regarding this issue were expressed. 

      

Alderman Bustos, and Alderman Cervantes, withdrew their previous motion to approve Resolution 08-38. 

 

A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to table this issue to the next Committee-of-the-Whole meeting (June 2, 2008) for further discussion.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.   Motion carried. 

 

RESOLUTION 08-39:  A Resolution of the City Council of the City of East Moline, Illinois, approving the Plans, Specifications, and Permission for City staff to receive bids for Asbestos Removal at the Water Filtration Plant.  

 

 A motion was by Alderman Westbrook, seconded by Alderman Moreno, to adopt Resolution 08-39   

 as presented.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.   

 

RESOLUTION 08-40:  A Resolution for Improvement by Municipality under the Illinois Highway Code.   

Attorney Phares:  This is a Motor Fuel Tax (MFT) Resolution for construction of 9500 square feet of sidewalk along the west side of Kennedy. 

 

 A motion was made by Alderman Heiland, seconded by Alderman Moreno, to adopt Resolution 08 -40 as presented.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.   Motion carried.   

  

 COMMITTEE OF THE WHOLE (Alderman Kelley) 

Alderman Kelley had one item for discussion.  All other items have been covered under the Consent Agenda, by Ordinance or Resolution. 

   

Status of Recycling (Mr. Willemarck) 

Alderman Kelley stated that the City Council made a motion, it was seconded and a vote taken to accept the recommendation of the Recycling Committee.   Mayor Thodos stated that this item was not on the Consent Agenda, because of the two dissenting votes.  There was a motion to create an additional drop- off site.  Alderman Moreno commented that the City Council should provide information to residents who are interested in voluntary curbside recycling.  Alderman Kelley stated that the committee would reconsider this item at a later date.  The Recycling committee wanted to see how the programs worked in Moline and Rock Island and observe those programs for a while.  Mayor Thodos asked if the committee had a specific amount of time for the observation.  Mayor Thodos stated that there are those who read about recycling in the newspaper and they would prefer to have the ability to sign up for voluntary recycling if given the opportunity.    

 

A motion was made by Alderman Moreno, seconded by Alderman Bustos, to concur with the recommendation to the establishment of an additional drop-off site pending approval from Rock Island County Waste Management.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Kelley, Cervantes, Westbrook, and Heiland.  Motion carried.

 

A motion was made by Alderman Bustos, seconded by Alderman Moreno, to direct staff to return to the City Council with a report on a voluntary recycling program.  This report shall include:  Pricing on a voluntary curbside recycling program, Number of households needed to implement a voluntary program, Information on a marketing program with costs.

 

Mayor Thodos stated that Mr. Willemarck will have information presented at the Committee of the Whole in two weeks (June 2, 2008) to address this issue.  Upon roll call the following voted in favor:  Puentes, Moreno, Bustos, Cervantes, Westbrook, and Heiland.  The following voted to pass:  Kelley.  Motion carried.

 

 

 

CITY STAFF COMMUNICATION:

Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments: 

 

Jim Hughes, Director of Finance, reported to the City Council that the Health Insurance Committee and staff had met.

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