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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 05/19/2003

PLEDGE
Mayor Jose Moreno led the City Council and all those present in the Pledge of Allegiance To The Flag.

ROLL CALL
Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll, and the following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith,and Crotis Teague. Absent: Alderman Gary Kelley.

CITY CLERK’S REPORT
City Clerk Holmes appointed Kathryn VenHuizen as Deputy Clerk to be effective May 1, 2003 until the end of the fiscal year April 30, 2004. Completed the 12-week Citizen Police Academy graduation was held on April 30, 2003.
Completed a third shrift ride along with Officer Brian Morrisey, we apprehended a DUI, went through the producers of booking, fingerprinting, and the posting of bail. I would highly recommend this program to any interested citizen. Thanked Chief Freeman and the Department for their sponsorship.

CONSENT AGENDA
City Clerk Holmes read the Consent Agenda as follows:
A. Approval of the City Council Minutes of May 5, 2003
B. Approval of the Committee Of The Whole Minutes of May 5, 2003
C. Approval of Salaries in the amount of $293,418.07
D. Approval of Bills in the amount of $704,666.17
E. Approval to purchase a 2002 John Deere Mower for the cost of $34,811.22.
F. Approval to purchase a Music License from BMI for a cost of $250.00.

A motion was made by Alderman Moreno, seconded by Alderman Puentes, to approve the Consent Agenda with a modification to item F. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Teague, Heiland and Puentes. Motion carried.

A motion was made by Alderman Doose, seconded by Alderman Meredith, to amend item F to authorize the purchase of both the insurances (BMI/ASCAP) in an amount not to exceed $300.00. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Teague, Heiland and Puentes. Motion carried.

REPORT BY MAYOR
Public Hearing:
For the Authorization of General Obligation (Alternate Revenue Source-Building Permits and TIF Revenue) Bonds.
Mayor Moreno called the Public Hearing to order at 6:40p.m for Authorization of General Obligation Alternate Revenue Source Building Permits and TIF revenue Bonds. The public hearing was than deferred to Steve Verdick, City Administrator.

Mr. Verdick informed the City Council we are required by State Statue to have a public hearing. The City of East Moline intends to issue General Obligation (Alternate Revenue Source-Building Permits and Tax Increment Financing Revenue) Bonds in the amount not to exceed $1,600,000. The proceeds of this bond issue will be used to pay site development cost, including reimbursement for the demolition of the former Foremost Packing building; cost to prepare this site for new construction; and related utility costs for new construction on this site. Also for additional costs at the Riverfront to include; reconstruction of the rail road crossing on 12th Avenue; reimbursement for the City’s share of the cost for the new road on the south side of the development; and other TIF eligible expenses for this development.

This bond is subject to a backdoor referendum. This Bond Ordinance was published in the Daily Dispatch on May 9, 2003. The 30-day period allowing residents to file a petition to mandate a referendum on this bond issue will continue until approximately June 8, 2003. The City plans to accept bids on this bond issue on August 4, 2003, pending no petitions are filed mandating a referendum.

Mayor Moreno opened the floor for public comment or questions, hearing none the public hearing was closed at 6:42p.m.

Public Hearing:
For the Authorization of General Obligation (Alternate Revenue Source-Utility Tax) Bonds not to exceed $5,000,000.
Mayor Moreno called the Public Hearing to order at 6:43p.m. for the Authorization of General Obligation Alternate Revenue Source Utility Tax Bonds not to exceed $5,000,000. The public hearing was then deferred to Steve Verdick, City Administrator.

Mr. Verdick informed the City Council that the City of East Moline intents to issue General Obligation (Alternate Revenue Source-Utility Tax) in the amount not to exceed $5,000,000. The proceeds of this bond will be used for the construction of the new Municipal Garage. The 30-day waiting period for this bond issue has expired, and the City will be accepting bids on this bonds issue on August 4, 2003.

Mayor Moreno opened the floor for public comment or questions, hearing none the public hearing was closed at
6:45p.m.

PRESENTATIONS:
Police Department Promotions (Chief Freeman)
Chief Freeman announced the following promotions; Officer Steve Palcat was promoted to Lieutenant and Officer Luke Blaser was promoted to Sergeant. Both officers were given the opportunity to address the City Council and introduce their families. Mayor Moreno congratulated them on behalf of the City Council and the entire City.

Mayor Moreno introduced Nicole Rossow the 2002-2003 Little Miss Poppy for District 15. Nicole is the daughter of Rodney Rossow, who is the Training Officer for the E.M. Fire Department. Mayor Moreno read “The Memorial Poppy” (See Attachment). Nicole informed the Council of the importance of Poppy Day also distributed Poppy’s to everyone in attendance. Nicole will be running for State of Illinois Little Miss Poppy. Mr. Rossow explained the eligibility requirements. If a State winner, she will compete for the Nationals Title of Little Miss Poppy.

Mayor Moreno encouraged all to support the Blood Drive that will be held at the Moline Fire Station on May 31st.

Mayor Moreno introduced Ashley Ball who recently won the Barbara Behm Scholarship Award from Township Officials of Illinois (TOI). Ashley is the first student from United Township High School and Rock Island County who has won this award, since being established in 1989. Only ten (10) TOI Scholarships are given out in the entire State of Illinois. Ashley read her award-winning essay on “The Role of Local Government in Today’s Society and in the Future”. She is the grand daughter of Alderman Carol Doose. The Mayor and City Council congratulated Ashley for her accomplishment.

Mayor Moreno presented a challenge to each Department Head to recruit one employee to focus on the “Heart Walk” sponsored by the American Heart Association. The theme for this year’s walk is “Who will You Walk For”?
The Maintenance Service Department will be walking for Joe Perez who recently experienced some symptoms of heart disease. The Heart Walk will be on Saturday June 21, 2003 starting at 9:00a.m. on Ben Butterworth Parkway.

Alderman Doose updated the Council on the Adopt-A-Park Program, the followings parks have been adopted; Wieman, Butterworth, Fire Cracker Corner, Mitchell, 9th Street Commons, Hereford, East Moline Welcome Sign, Radden and Lincoln tot lot. There are some parks still available for adoption.

CITY ATTORNEY
ORDINANCE 03-16: An Ordinance of the City Council of the City of East Moline, Illinois, amending
Chapter 20 Entitled “Special Events” of Title 3, Entitled “Business Regulations” of the City Code of the
City of East Moline of 1974 and as amended.

A motion was made by Alderman Moreno, seconded by Alderman Meredith, to waive the reading of Ordinance 03-16. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Teague, Heiland and Puentes. Motion carried.

A motion was made by Alderman Teague, seconded by Alderman Meredith, to adopt Ordinance 03-16 as presented. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Teague, Heiland and Puentes. Motion Carried.

ORDINANCE 03-17: An Ordinance amending Section 2-14-1, “Board Membership”, of Chapter 14,
Entitled “Park and Recreation Board of Title 2, Entitled “Boards and Commissions”, of the City Code of
The City of East Moline of 1974 and as amended.

A motion was made by Alderman Moreno, seconded by Alderman Doose, to waive the reading of Ordinance 03-17. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Teague, Heiland and Puentes. Motion carried.

A motion was made by Alderman Teague, seconded by Alderman Doose, to adopt Ordinance 03-17 as presented. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Teague, Heiland and Puentes. Motion carried.

Mayor Moreno made the following Park Board Appointments: Steve Dussliere, Wendy Morrow, Ken Pauly and Ben Zumda to beginning serving two (2) years terms effective May 1, 2003.

A motion was made by Alderman Teague, seconded by Alderman Doose, to concur with the Mayor’s appointments. Upon roll call the following voted in favor: Moreno, Doose, Meredith and Teague. Passed: Alderman Heiland and Alderman Puentes. Motion carried.

ORDINANCE 03-18: An Ordinance amending Section 2-6-1 Entitled “Creation”, of Chapter 6, Entitled “Citizens Advisory Committee”, of Title 2, Entitled “Boards and Commissions, of ”the City Code of the City of East Moline of 1974 and as Amended.

A motion was made by Alderman Doose, seconded by Alderman Puentes, to waive the reading of Ordinance 03-18. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Teague, Heiland and Puentes. Motion carried.

A motion was made by Alderman Doose, seconded by Alderman Teague, to adopt Ordinance 03-18 as presented. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Teague, Heiland and Puentes. Motion carried.

ORDINANCE 03-19: An Ordinance of the City Council of the City of East Moline, Illinois, amending Section 9, Entitled “Insurance” of Chapter 12, Entitled “Taxicabs/Livery Vehicles” of Title 3, Entitled “Business Regulations” of the City Code of the City of East Moline of 1974 and as amended.

A motion was made by Alderman Puentes, seconded by Alderman Moreno, to waive the reading of Ordinance 03-19. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Teague, Heiland and Puentes. Motion carried.

A motion was made by Alderman Puentes, seconded by Alderman Moreno, to adopt Ordinance 03-19 as presented. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Teague, Heiland and Puentes. Motion carried.

RESOLUTION 03-12: A Resolution of the City Council of the City of East Moline, Illinois,
Authorizating Execution of an Extension of the Listing Agreement between Mel Foster Commercial Real Estate Services and the City of East Moline, Illinois for the marketing of the Industrial Park in the City of East Moline, Illinois.

A motion was made by Alderman Moreno, seconded by Alderman Puentes, to adopt Resolution 03-12 as presented. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Teague, Heiland and Puentes. Motion carried.

COMMITTEE-OF-THE-WHOLE (Alderman Moreno)
Alderman Moreno has one (1) item for discussion; all other items have been covered under the Consent Agenda, Ordinance or Resolution.

Ferry Boat Dock & Access Ramp (Mr. Lauper)
On April 24, 2003 at 3:00p.m. in the office of McClure Engineering bids were opened for the above project. In attendance for the bid opening were Mr. Lauper from the City of East Moline, Elizabeth VanLauwe, from MetroLink, Valerie Chambers with MEAI, also representatives from GCI and Brandt Construction. Three bids were received from the following contractors and their bids are as follows:

General Constructors, Inc. $197,610.00
Brandt Construction $223,662.50
Valley Construction $179,715.00

All bids have been reviewed and the “Affidavit of Availability” from the two lowest bidders as required per Illinois Department of Transportation (IDOT) Specifications. Recommend that Valley Construction be awarded the contract for the above project along with a concurrence from MetroLink and IDOT.

A motion was made by Alderman Doose, seconded by Alderman Meredith, to accept the low bid of $179,715.00 from Valley Construction as presented. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Teague, Heiland and Puentes. Motion carried.

CITY STAFF COMMUNICATIONS
Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Departments.

Bruce Willemarck: The Centennial Committee purchased twenty-five (25) Banners with the 100-year Design. Last week we have put up twenty (20) of the Banners in the Downtown from 6th Street to 12th
Street. Another five (5) banners were placed at 12th Avenue to 7th Street.

Drake Leath: Gave out books entitled Plain Talk About Drinking Water, which gives you basic information about your drinking water. The American Water Works Association puts it out.

FIVE-MINUTE AUDIENCE PARTICIPATION
Mayor Moreno gave member of the audience the opportunity to address the City Council.

Lanny Clark, 580 - 26th Avenue Court, East Moline, Expressed his concerns regarding the ditch relocation east of 26th Street Court that was repaired last year. Now have a problem of standing water in the ravine with nowhere to go.
Mr. Lauper states that the engineers are aware of the problem, and they are working on it.
Mayor Moreno informed Mr. Clark that Alderman Moreno would be working with him to help resolve this issue along with Mr. Lauper.

Lucinda Cavazos, 2913 4th Street A. East Moline, Questioned if the City would be doing any type of spraying for mosquitoes because of standing water.
Mayor Moreno, states’ spraying is a very expensive program and there is no way to measure the return. Mr. Willemarck and Ms. Grandinetti are working on some ways to address this issue.

ADJOURNMENT
A motion was made by Alderman Doose, seconded by Alderman Moreno, to adjourn. Upon roll call the following voted in favor: Moreno, Doose, Meredith, Teague, Heiland and Puentes. Motion carried. 7:25p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk


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