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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 05/16/2005

PLEDGE
Mayor John Thodos led the City Council and all those present in the Pledge of Allegiance To The Flag.

ROLL CALL
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll, and the following Aldermen were present: Helen Heiland, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley, and Gary Westbrook. Absent: Alderman Puentes (due to work schedule).

CORRECTION / ADDITIONS TO AGENDA:
Alderman Doose: Omission from the May 2nd minutes regarding the motion that I had made to appoint Alderman Moreno as the Mayor Pro-Tem, that was seconded by Alderman Kelley, it was tabled but the motion was not rescinded.

Alderman Doose: Omission from the May 2nd minutes regarding a replacement City Administrator being appointed. Discussion was held but no action was taken on this subject. Alderman Doose requested the minutes reflect her statement that she felt it was prudent that a replacement City Administrator be appointed.

Chief Moreno requested that item #9 on the Committee-of-the-Whole be moved up and brought before the full City Council tonight for final action due to time constraints.

CITY CLERK’S REPORT
City Clerk reported an error was made in the 5 Minute Audience Participation, instead of putting
Mayor Thodos, I put Mayor Moreno, and that been corrected.

CONSENT AGENDA
City Clerk Holmes read the Consent Agenda that included the following items:
· Approval of the City Council Minutes of May 2, 2005
· Approval of Salaries in the amount of $306,171.52
· Approval of the Bills in the amount of $574,185.97

A motion was made by Alderman Moreno, seconded by Alderman Meredith, to approve the Consent Agenda with corrections as presented. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, and Moreno. Motion carried.

REPORT BY MAYOR
APPOINMENTS
Mayor Thodos made the following City Staff Appointments, Steve Verdick City Administrator, Rich Keehner Assistant City Administrator, Jim Hughes Finance Director, William Phares City Attorney,
Victor Moreno Police Chief, Robert DeFrance Fire Chief, Bruce Willemarck Director of Maintenance Services, William Lauper Director of Engineering Services, Dean Piatt Waterwaste Superintendent, and Leath Drake Director Water Filtration.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to approve the use of the Omnibus vote. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, and Moreno. Motion carried.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to approve the Mayor’s Staff Appointments as presented by the omnibus vote. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, and Moreno. Motion carried.


Mayor Thodos made the following City Council Committee Assignments:
Parks and Recreation Board Water Review Solid Waste
Luis Moreno Helen Heiland Carol Doose
Rick Meredith (Alt.) Gary Kelley Gary Kelley (Alt.)
Derelict Vehicle Appeals Rapid Response Team Library Board
Gary Westbrook Luis Puentes Rick Meredith

Economic Development Personnel Commission Swimming Pool
Luis Puentes Rick Meredith Luis Puentes
Luis Moreno Gary Westbrook
N.W. Municipal League Grievance Public Safety
Carol Doose Gary Kelley Communication Budget Bd.
Rick Meredith Helen Heiland
Helen Heiland Gary Westbrook

A motion was made by Alderman Doose, seconded by Alderman Kelley to support the Mayor’s Committee Assignments. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, and Moreno. Motion carried.

Mayor Thodos made Appointments to the following Boards and Commissions and they are as follows: Citizens Advisory Committee, Civic Center, Economic Development Commission, Fire & Police Commission, Fireman’s Pension Fund, Historic Preservation Commission, Human Relations Commission, Library Board, Parks & Recreation Board, Plan Commission, Police Pension Board, Quad City Riverfront Council, Housing Authority of East Moline, and Standard & Appeals Board (See Attached List).

A motion was made by Alderman Meredith, seconded by Alderman Moreno, to approve the use of the Omnibus vote. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, and Moreno. Motion carried.

A motion was made by Alderman Meredith, seconded by Alderman Westbrook; to approve all Board and Commission Appointments as presented using the Omnibus vote. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, and Moreno. Motion carried.

SELECTION OF MAYOR PRO-TEM
Mayor Thodos informed the City Council that he is recommending Alderman Heiland for the position of Mayor Pro-Tem as he did 10 years ago; she is also the Alderman with the most seniority. Alderman Doose made the recommendation that Alderman Moreno be appointed to the position of Mayor Pro-Tem.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to appoint Alderman Moreno as the Mayor Pro-Tem. Upon roll call the following voted in favor: Doose, Kelley, Westbrook, and Moreno. Opposed: Alderman Meredith, and Heiland. Motion carried. 4-2

Mayor Thodos turned the floor over to Chief Moreno. Chief Moreno introduced to the City Council and those in attendance the newly promoted personnel in the Police Department. The retirement of Captain Bob Fuller on May 2nd created two openings. Richard DeLaere was promoted to Captain, and John Reynolds was promoted to Lieutenant. Captain DeLaere expressed his thanks to Chief Moreno for the promotion, and the Mayor and City Council for allowing us to be up here today. Lieutenant Reynolds thanked Chief Moreno, City Council, Mayor, Police & Fire Commission, his wife and daughters, parents and in-laws.


CITY ATTORNEY
RESOLUTION 05-16: A Resolution of the City Council of the City of East Moline, Illinois, approving the Settlement of The Class Action Suit Entilited “Primeco, Et Al V. Illinois Commerce Commission “ No. 98 Ch 5500 (Cir. Ct. Cook County, Ch. Div.).

A motion was made by Alderman Meredith, seconded by Alderman Heiland, to adopt Resolution 05-16 as presented. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, and Moreno. Motion carried.

RESOLUTION 05-17: IDOT Resolution for Improvement by Municipality under the Illinois Highway Code.
Mr. Mayhew: The improvement shall consist of concrete pavement reconstruction and utility replacement from 10th Street 18th– 21st Avenues. The amount of $345,000 for the improvement will come from Motor Fuel Tax Funds.

A motion was made by Alderman Doose, seconded by Alderman Meredith, to accept Resolution 05-17 as presented. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, and Moreno. Motion carried.

OTHER
Woodside Road Residential Subdivision- Final Plat Phase 1 (Mr. Van Raes)
Richard Van Raes, City Planner, presented a draft of the final plat of Woodside Road Residential Subdivision (Phase 1) along with a copy of the proposed covenants. The subdivision is generally located on the North side of Illinois Route 5, between 179th Street and Dennhardt Road. The project contains 94 acres and, in it’s entirety will have about 131 homes. The first phase being considered tonight will have sites for 37 homes. The zoning district for the subdivision is A-R, PUD. The “planned unit development” is required because of the positioning of some of the home sites and the Cul-de-sac.

The Plan Commission met on June 21, 2004, and approved the zoning district and the preliminary plat. These were subsequently approved by the City Council. On May 10, 2005, the Plan Commission reviewed and approved the Final Plat of Phase 1, which is before the City Council tonight.

One of the conditions required by the City’s Subdivision Ordinance that has not been fulfilled is the posting of a construction bond or letter of credit with the Director of Engineering. This item is in the process. In the pass the City Council has approved Final Plats without the bond with the understanding that the plat is not to be recorded until such bond is filed.

We are requesting the approval of this Phase 1 Final Plat by the City Council tonight with the restriction that it not be recorded until the construction bond is filed.

Don Mayhew, Assistant Director of Engineering: States that the Engineering Department has reviewed the plat contingent upon the bond being filed.

Rich Keehner, Assistant City Administrator/Economic Development: Recommends approval of the plat. Commented on the construction of the (Sanitary) sewer lines extended to the Subdivision. Mr. Keehner complimented Mr. Ben Newcomb Jr. and Mr. Ben Newcomb Sr. for their work on the development.

City Attorney Phares explained the three options for financing the construction of the Subdivision’s improvements and what the appropriate motion would be. Mr. Ben Newcomb Jr. addressed the City Council he thanked the City Staff and Shive Hattery Engineers for their work on the project.

A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to approve the final plat of the Woodside Road Residential Subdivision, Phase 1, with the restriction that the final plat not be recorded until one of the three methods of financing is in place. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, and Moreno. Motion carried.

COMMITTEE-OF-THE-WHOLE (Alderman Meredith)
Alderman Meredith has two (2) items for discussion; all other items have been covered under the Consent Agenda, Ordinance or Resolution.

Animal Shelter – Mr. Bohnsack
Alderman Meredith introduced Rock Island County Board Chairman, Mr. Jim Bohnsack. Mr. Bohnsack presented information on the proposed Animal Shelter, along with Mr. Rich Glassier who is the Director of the Shelter. Mr. Bohnsack stated that the Cities of Moline, Rock Island, and Rock Island County have entered into an agreement to construct an Animal Shelter, and would like for the City of East Moline to be apart of this agreement. This is a 1.6 Million dollar project and each city has committed the following funds to this project. City of Moline $500,000, City of Rock Island $50,000, and Rock Island County $250,000 if the City of East Moline would participate the cost would be $50,000 that’s a savings of 30,000 to the City.

This will be a state of the art facility, which can accommodate up to 150- 175 animals (105 dogs & 50-70 cats). Great location and easy access, the City of East Moline would have two (2) directors on the board, and will not be required to budget yearly for the new facility. The goal is not to put the animals down, but find good home for them through our adoption program. A lengthy discussion was held and both
Mr. Bonhsack, and Mr. Glassier answered questions, and addressed any concerns that were expressed.

A motion was made by Alderman Meredith, seconded by Alderman Doose, to refer the matter back to the Committee-of- the- Whole and begin the process of reviewing the agreement. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, and Moreno. Motion carried.

Vehicle Purchase (Chief Moreno)
In August 2004, the FBI Gang Task Force arrested an East Moline Gang member and seized property including two vehicles from him. One of the vehicles a 1998 Ford Expedition valued at $16,000 has been awarded to the East Moline Police Department. There is currently a lien on the Vehicle from Deere Harvester Credit Union for $8,044.22. This vehicle will be outfitted with lights, sirens, radio and decals indicating it as “seized from a local drug dealer”. The vehicle will be placed in the fleet as a shift commander vehicle in the patrol division. It is my recommendation that we pay off the existing loan plus the storage cost accrued since August. The budget impact would be $9,257.00 to be taken from Drug Seizure Account.

A motion was made by Alderman Moreno, seconded by Alderman Meredith, to approve the request to purchase the 1998 Ford Expedition in the amount of $9,257.00 as presented. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland and Moreno. Motion carried.

CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Departments.

Mr. Verdick: Construction on the MetroLink Bus Transfer Station in the GRIP has begun; there is lots of work going on over there, glad that the project is moving along.

Mr. Vyncke: Little late in getting the Monthly Treasurers Report out bank statement was received late. The report will be done at the next meeting.

Mr. Mayhew: Project on 13th Street from 5th to 12th Avenues bid opening will take place on June 2nd at 10:00a.m.

Mr. Keehner: East Moline Glass has resumed construction on there building. They are just finishing the GEO Thermo Heating, and Cooling.

FIVE- MINUTE AUDIENCE PARTICPATION
Mayor Thodos gave members of the audience the opportunity to address the City Council.

Larry Simoens 4114 8th Avenue, East Moline, IL – Expressed his concern over motorcycles being allowed to drive going around town with no mufflers and the noise.
Response: Chief Moreno stated in the last few weeks they have received a number of noise complaints regarding motorcycles. We will be doing some work enforcing the muffler laws.

Alderman Heilandannounced on May 25th she would be having her Quarterly Town Meeting. It will be held at 6:30p.m. at South Moline Township Senior Center, located at 637- 17th Avenue East Moline, IL everyone is welcomed, I would like to have the City Staff and Alderman come and anyone that’s interested. I’ve already talked with the Mayor and he’s promised to be in attendance. Alderman Heiland also expressed her appreciation to Mayor Thodos for nominating her for Mayor Pro-Tem, you had faith in me ten years ago and you still do and for that I thank you.

RECESS SESSION:
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to recess the City Council meeting and go into the Committee-of-the-Whole. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, and Moreno. Motion carried. 7:39p.m.

RECONVENE SESSION:
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to reconvene the City Council Meeting. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, and Moreno. Motion carried. 8:39p.m.

CLOSED SESSION:
A motion was made by Alderman Kelley seconded by Alderman Moreno, to go directly into Closed Session to discuss Purchase of Real Estate. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, and Moreno. Motion carried. 8:40p.m.

REOPEN SESSION:
A motion was made by Alderman Meredith, seconded by Alderman Heiland, for the City Council to go back into open session. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, and Moreno. Motion carried. 9:15p.m.

Mayor Thodos reported no action was taken in Closed Session

A motion was made by Alderman Meredith, seconded by Alderman Moreno, to authorize the City Attorney to prepare the appropriate documents for the Purchase of Certain Real Estate, to be presented at the next City Council meeting. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, and Moreno. Motion carried.

ADJOURNMENT
A motion was made by Alderman Kelley, seconded by Alderman Heiland, to adjourn. Upon roll call the following voted in favor: Doose, Meredith, Kelley, Westbrook, Heiland, and Moreno. Motion carried. 9:20p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

 

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