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  MINUTES OF THE MEETING OF THE MAYOR AND CITY COUNCIL

OF THE CITY OF EAST MOLINE,

COUNTY OF ROCK ISLAND, STATE OF ILLINOIS

AT 6:30 P.M. ON May 7th, 2007  

PLEDGE

 

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

ROLL CALL

Mayor Thodos called the meeting to order and directed Deputy City Clerk Richard Van Raes to call the roll.  The following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Rick Meredith, Carol Doose, Gary Kelley, Gary Westbrook and Mayor Thodos. Absent: None.

ADDITIONS/CORRECTIONS TO AGENDA

Deputy City Clerk Van Raes reported one additional item to be added to the agenda: "Bids for sewer camera and transporter" (Bruce Willemarck).  Mayor Thodos added this item to the Committee of the Whole report.

CITY CLERKS REPORT  

City Clerk, Arletta Holmes, thanked all those who sent cards, prayers, etc., regarding her recent medical leave.  Deputy City Clerk Richard Van Raes read the "ABSTRACT OF VOTES" submitted from the Rock Island County Clerk for the April 17th, 2007, election.  A copy of the abstract is on file in the City Clerk's office.

 (Before proceeding with the installation of new City Council members, Mayor Thodos presented retiring Aldermen Carol Doose and Gary Kelley each with a commemorative plaque/clock denoting their years of service on the City Council. Alderman Doose thanked the council and staff for their assistance.  Alderman Kelley commented on his experiences on the City Council.)

 INSTALLATION OF NEW CITY COUNCIL MEMBERS

¨      City Clerk Arletta Holmes administered the oath of office to Luis Puentes.

¨      City Clerk Arletta Holmes administered the oath of office to Cheri Bustos.

¨      City Clerk Arletta Holmes administered the oath of office to Roseann Cervantes.

City Clerk Arletta Holmes congratulated the new City Council members.  She also thanked and complimented Deputy City Clerk Richard Van Raes for his assistance while she was absent.  City Clerk Holmes left the meeting.

Mayor Thodos thanked Alderman Gary Kelley and Alderman Carol Doose for their years of service.  Aldermen Moreno, Puentes and Meredith added their comments.

CONSENT AGENDA

Deputy City Clerk Van Raes read the Consent Agenda that included the following:

a)      Approval of the City Council Minutes of April 16, 2007

b)      Approval of the Committee of the Whole Minutes of April 16, 2007

c)      Approval of Salaries paid in the amount of $313,324.97

d)      Approval of Salaries paid 4/20/07 in the amount of $309,780.93

e)      Approval of Bills in the amount of $1,317,874.71

f)        Approval to partner with the Illinois Quad City Chamber of Commerce to plan and manage the annual 4th of July parade in the City of East Moline and that the City of East Moline provide a contribution of $5,000 to the Chamber to assist in underwriting parade expenses.

 A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor: Heiland, Puentes, Moreno, Bustos, Meredith, Cervantes and Westbrook.  Motion carried.

 REPORT BY THE MAYOR

Mayor Thodos read a proclamation for National Women's Health Week.  Ms. Drucilla Johnson was present to accept the proclamation.  Ms. Johnson thanked the Mayor and the City Council for the proclamation and distributed information on the "4th Annual Quad Cities National Women's Health Week".

 Mayor Thodos presented a listing of City Council Committee appointments and appointments of citizens to various city boards and commissions.  Mayor Thodos added Mr. Gary Kelley to the Economic Development Commission for a term ending in 2008.

 These listings are available for inspection in the City Clerk's Office.

 A motion was made by Alderman Heiland, seconded by Alderman Meredith, to approve all appointments by use of the omnibus vote. Upon roll call, the following voted in favor: Heiland, Puentes, Moreno, Bustos, Meredith, Cervantes and Westbrook.  Motion carried.

 A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to approve all Mayoral appointments as presented. Upon roll call, the following voted in favor: Heiland, Puentes, Moreno, Bustos, Meredith, Cervantes and Westbrook.  Motion carried.

 CITY ATTORNEY

City Attorney William Phares presented Ordinance 07-07,

An Ordinance amending title 9, chapter 3, section 9-3-3, entitled "parking prohibited during snow removal", of the city code of the city of east moline, illinois of 1974 as amended.

 A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to waive the reading of  Ordinance 07-07. Upon roll call, the following voted in favor: Heiland, Puentes, Moreno, Bustos, Meredith, Cervantes and Westbrook.  Motion carried.

 A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to adopt Ordinance 07-07. Upon roll call, the following voted in favor: Heiland, Puentes, Moreno, Bustos, Meredith, Cervantes and Westbrook.  Motion carried.

City Attorney William Phares presented RESOLUTION 07-21,

A Resolution of the city council of the city of east moline, Iillinois, approving the purchase of a new pump for the wastewater plant.

 A motion was made by Alderman Heiland, seconded by Alderman Moreno, to adopt Resolution 07-21. Upon roll call, the following voted in favor: Heiland, Puentes, Moreno, Bustos, Meredith, Cervantes and Westbrook.  Motion carried.

City Attorney William Phares presented revised City Council RESOLUTION 07-22,

A Resolution of the City Council of the City of East Moline, Illinois, authorizing the employee-management health insurance committee to retain independent legal counsel.

A motion was made by Alderman Puentes, seconded by Alderman Westbrook, to adopt Resolution 07-22 as revised.

 Alderman Bustos asked about the necessity for retaining independent legal counsel.  Jim Hughes, Finance Director, responded by stating that the insurance committee addressed very technical health issues that required an attorney familiar with medical law.  Mr. Phares stated that the independent counsel would not be part of the "management team".

 Upon roll call, the following voted in favor: Heiland, Puentes, Moreno, Meredith, Cervantes and Westbrook.  The following voted against the motion: Bustos.  Motion carried.

City Attorney William Phares presented RESOLUTION 07-23,

A Resolution of the City Council of the City of East Moline, Illinois, adopting a residency policy for the city of East Moline department heads.

Mr. Phares requested that any motion include a designation of the first and second draft of the policy.

Alderman Meredith comments on the differences between Option A and Option B.

A motion was made by Alderman Heiland, seconded by Alderman Meredith, to adopt City Council Resolution 07-23, Option A.

Alderman Moreno comments on the policy and the concept "grand fathering".  Alderman Puentes comments on the policy and effects on staff recruitment.  Alderman Meredith comments on the validity of the policy and procedures under the policy.  A length discussion was held on the various effects of the policy.

Upon roll call the following voted in favor:  Heiland, Bustos, Meredith and Westbrook.  The following voted against: Puentes, Moreno and Cervantes.  Motion carried.

COMMITTEE OF THE WHOLE (Alderman Westbrook)

Alderman Westbrook directed Bruce Willemarck, Director of Maintenance, to present the information on the sewer camera and trasporter.

 Staff has recommended, and the City Council has approved, purchasing a new sewer line camera and transporter from the low bidder, Cobra Technologies.  After further reviewing the specification, Cobra Technologies' sewer camera and transporter does NOT meet the City's specifications.  Particularly:

1.      The City specified four-inch wheel drive train for use in 8-inch to 18-inch sewer pipe.  Cobra Technologies transporter does not provide wheels for 8-inch pipe.

2.      Cobra Technologies does not include weighted riser blocks that automatically raise the camera to the center.  The riser blocks raise the camera out of high water.

 Staff apologizes for not providing this information at the Committee Of The Whole meeting on April 2, 2007; however, the problem was discovered before the camera was ordered.  With this information, we need to choose between the new two (2) bidders, of which both meet the City's specifications.  The new low bidder is EJ Equipment with a bid of $29,660.  EJ Equipment's bid was mailed; UPS early AM deliver, with a next day guarantee by 10:00 am.  The bid would have gotten to use on time, but UPS lost the bid and it arrived one day past the bid due date.

 The third bid from Coe Equipment was for $30,800.  It meets specifications and was on time for the bid opening.  Since Coe Equipment meets our specifications and was delivered on time for the bid opening, staff would recommend accepting their bid of $30,800.

City Attorney, William Phares, stated that the City Council can waive technicalities or can reject the bids.

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to waive the technicalities and accept the bid from EJ Equipment in the amount of $29,660. Upon roll call, the following voted in favor: Heiland, Puentes, Moreno, Bustos, Meredith, Cervantes and Westbrook.  Motion carried.

SELECTION OF MAYOR, PRO-TEM

A motion was made by Alderman Meredith, seconded by Alderman Westbrook, to nominate Alderman Helen Heiland for a one-year appointment as Mayor Pro-Tem.

Mayor Thodos comments on the selection process of Mayor Pro-Tem.  Mayor Thodos endorses the nomination of Alderman Helen Heiland.

Upon roll call, the following voted in favor: Heiland, Puentes, Moreno, Bustos, Meredith, Cervantes and Westbrook.  Motion carried.

Alderman Heiland comments and thanks the Council for its support.

CITY STAFF COMMUNICATION:

Each city staff member present was given the opportunity to inform the City Council and those present of events in their departments:

Ø      Elliot Liebson informs the City Council of the approval of a grant from HUD for improvements to the Strand Theater building and the Latin Village building.

 Ø      Bruce Willemarck, Director of Maintenance, reminds the Council of the E-waste collection this Saturday, May 12th, at the Rock Island County Fairgrounds.  He also comments on the downtown and Watertown cleanup activities.

 Ø      .Leath "Chip" Drake, Director of Water and Wastewater Treatment, informs the City Council on the upcoming bids for replacement of the bar screen at the Wastewater Plant.

 Ø      Police chief, Victor Moreno, comments on the Uniform Crime Report memo distributed to the City council.  Chief Moreno also announces a memorial service for Officer Richard Morton – the only East Moline Police Officer killed in the line of duty 38 years ago, will be held on Wednesday, May 9th, at 11:00 am at 19th Street and Morton Drive.

 Ø      Mayor Thodos informs the City Council that Chief Moreno has been accepted to the FBI Academy.

 Ø      Tim Kammler, Director of Engineering, reports on the 12th Street construction project – it is ahead of schedule.  Also, there will be a special presentation of the 2007 Street Surfing Program on May 21st, 2007, at 5:30 pm in the Police Conference Room.

Ø      Rich Keehner, City Administrator comments on the new City website.

 FIVE-MINUTE CITIZEN PARTICIPATION

Mayor Thodos gave East Moline residents in the audience the opportunity to address the City Council:

 ¨      Eva Savala, 437 – 41st Avenue, East Moline, thanked the City Council for the informational workshop meeting held at United Township High School.

 ¨      Tony Banaszek, 2552 – 7th Street, East Moline, thanked Elliot Liebson for his efforts on the HUD grand for the downtown.

 ¨      Drucilla Johnson, 1351 Morton Drive, East Moline, thanked everyone who participated in the Spring Cleanup.  Special complements were given to Mayor Thodos, Rob DeFrance, Bruce Willemarck and Police Officer Crippen.  Ms. Johnson also commented on the bid procedure for the sewer camera, discussed by the City Council earlier in the meeting.  Ms. Johnson also asked about the funding for the new pump that was recently bid.

 ADJOURNMENT:

A motion was made by Alderman Westbrook, seconded by Alderman Moreno, to adjourn the City Council meeting. Upon roll call, the following voted in favor: Heiland, Puentes, Moreno, Bustos, Meredith, Cervantes and Westbrook.  Motion carried.  (7:50 p.m.)

 Minutes taken and submitted by,

 _______________________________________

Richard Van Raes, Deputy City Clerk

  

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