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Oct 20, 2014 6:30 PM
City Council Meeting

Oct 31, 2014 5:00 PM
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Nov 03, 2014 6:30 PM
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Nov 11, 2014
City Offices Closed - Veteran's Day

Nov 17, 2014 6:30 PM
City Council Meeting

Nov 27, 2014
City Offices Closed - Thanksgiving

Nov 28, 2014
City Offices Closed - Thanksgiving

Dec 01, 2014 6:30 PM
City Council Meeting

Dec 15, 2014 6:30 PM
City Council Meeting

Dec 24, 2014
City Offices Closed - Christmas

MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 05/05/2003

PLEDGE
Mayor Jose Moreno led the City Council and all those present in the Pledge of Allegiance To The Flag.

ROLL CALL
Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll, and the following Aldermen were present: Helen Heiland, John Thodos, Luis Moreno, Carol Doose, Rick Meredith and Gary Kelley. Absent:Alderman Crotis Teague.

CITY CLERK’S REPORT
None

CONSENT AGENDA
· Approval of the Public Hearing Minutes of April 7, 2003
· Approval of the City Council Minutes of April 21, 2003
· Approval of the Committee Of The Whole Minutes of April 21, 2003
· Approval of Salaries in the amount of $289,724.83
· Approval of Bills in the amount of $455,292.57
· Approval of a proclamation proclaiming May 10 – 18, 2003 as Quad Cities Tourism Week.

A motion was made by Alderman Doose, seconded by Alderman Meredith, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Thodos, Moreno, Doose, Meredith, Kelley and Heiland. Motion carried.

REPORT BY MAYOR
PRESENTATION
Mayor Moreno presented Alderman Thodos with a plaque and a gift bag of items with the City’s Logo. The Mayor also thanked him for his many years (8) of service to the City of East Moline and his contributions. Alderman Thodos, thanked Mayor Moreno and presented him and the Aldermen with parting gifts

Swearing in of Newly Elected Officials
City Clerk Arletta D. Holmes, Administered the Oath of Office to the Newly Elected Officials:
Alderman Luis Puentes 2nd Ward, Alderman Carol L. Doose 4th Ward and Alderman Gary E. Kelley 6th Ward.
All Newly Elected Officials were given the opportunity to introduce their families to the City Council and all those in attendance.

Mayor Moreno presented a Proclamation proclaiming May 4th – 10th, 2003 as Teacher Appreciation Week in the City of East Moline, Illinois. Superintendent Garry Rudish expressed his appreciation to the Mayor and City Council for the proclamation and all the support they have received over the years.

Mayor Moreno read the Proclamation of Military Support and presented it to Commander Robert L. Hester of
VFW Post #2056. Commander Hester thanked the Mayor and City of East Moline for their support over the years.

Mayor Moreno officially proclaimed the year of 2003 as the year of East Moline Centennial. The signs around the City has been up for some time, the Banners will be going up this week in the Downtown area, and by the end of the month the Frogs will be hopping around town. Mayor Moreno read a brief history of the City beginnings, and then introduced the Centennial Committee. Marcia Lenz, Vice Chair gave a tentative schedule of events and activities for the Centennial. Mr. Van Speybroeck gave everyone in attendance a nickel commemorative coin with the City Logo.

APPOINTMENTS:
Mayor Moreno made the following City Council Committee Assignments of Alderman to the various Committees for the Fiscal Year Ending 2003-2004 (See Attachment).

A motion was made by Alderman Doose, seconded by Alderman Meredith, to approve the City Council Assignments as presented. Upon roll call the following voted in favor: Puentes. Moreno, Doose, Meredith, Kelley and Heiland. Motion carried.

Mayor Moreno made Appointments to the following Boards and Committees and they are as follows:
Citizens Advisory Committee, Economic Development Commission, Fire and Police Commission, Housing Authority of East Moline, Commission on Human Relations, Library Board, Parks and Recreation Board, Plan Commission, Police Pension Board, Quad City Riverfront Council, Standard & Appeals Board and Zoning board of Appeals (See Attachment). After some discussion, comments and questions.

A motion was made by Alderman Puentes, seconded by Alderman Moreno, to approve the use of the Omnibus vote. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Heiland. Motion carried.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to approve the Mayor’s Appointments as presented by the Omnibus vote. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Heiland. Motion carried.

Mayor Moreno introduced the newly appointed and re-appointed Board and Commission Members that were in attendance. Wendy Morrow, Park Board, Gregoria Aguilar, Human Relations, Eva Savala, Housing Authority, and Ken Pauly, Park Board. They were all given the opportunity to address the City Council.

Mayor Moreno informed the Council that at Alderman Teague request, the Selection of the Mayor Pro-Tem be tabled until the next meeting.

CITY ATTORNEY
03-14: An Ordinance Authorizing the Issuance of General Obligation Bonds (Tax Increment and License and Permit Revenue Alternate Revenue Source) of the City of East Moline, Rock Island County, Illinois, In An Aggregate Principal Amount not to exceed $1,600,000, for the purpose of paying the cost of acquiring, construction and equipping a building on land owned by the City to serve the City’s Public Works and Engineering Departments and other City Administrative Offices, and related cost and expenses.

Mr. Hughes gave background information on Ordinance 03-14. The bonds would be repaid with landfill
host fees or money from the TIF (Tax Increment Finance) District, plus permit and license fees. This
Ordinance is subject to a back door referendum. A public hearing will be held on May 19, 2003 at 6:30p.m. The public has 30 days after the hearing to seek a referendum on the bond sale. The bonds will be sold August 5, 2003.

A motion was made by Alderman Meredith, seconded by Alderman Doose, to waive the reading of Ordinance 03-14. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Heiland. Motion carried.

A motion was made by Alderman Doose, seconded by Alderman Meredith, to adopt Ordinance 03-14 as presented. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Heiland. Motion Carried.

03-15: An Ordinance amending Section 4-9-3, Entitled “General Regulations” of Chapter 9, Entitled “Sign Ordinance,” of Title 4, Entitled “Building Regulations” of the City Code of the City of East Moline of 1974, and as amended.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to waive the reading of Ordinance 03-15. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Heiland. Motion carried.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adopt Ordinance 03-15 as presented. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Heiland. Motion Carried.

RESOLUTIONS:
03-11: A Resolution of the City Council of the City of East Moline, Illinois, Objecting to the Issuance by The County of Rock Island of a Special Use Permit for an Adult Use in an
I-2, General Industrial District in an Unincorporated Area of Rock Island County.

Mr. VanRaes, gave background information on Resolution 03-11 and the following reasons why the
City of East Moline objects to the granting of a Special Use Permit for An Adult Use.
· The location of an Adult Use facility at the proposed location would inhibit and be detrimental to economic development to the area.
· The location of an Adult Use facility at the proposed location would inhibit residential development in the area.
· The proposed Adult Use facility would have a detrimental effect on land values in the area.
· The designation of “Adult Use” covers several varieties (Adult Book Stores, Adult Motion Picture Theater, Adult Modeling and Entertainment Facilities). The request for an “Adult Use” for a Special Use permit is vague and does not adequately identify the specific “Adult Use or Uses” intended for the property or weather the Special Use meets the standards for the I-2 General Industrial District.
· The proposed adult use would be a conflict with the future land and envisioned in the City of East Moline’s 1999 Comprehensive Plan.
· The location of an Adult Use facility at the proposed high traffic location would not be in character with the image of the community and of the Greater Quad Cities.

A motion was made by Alderman Doose, seconded by Alderman Kelley, to adopt Resolution 03-11 as presented. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Heiland. Motion carried.

COMMITTEE-OF-THE-WHOLE (Alderman Moreno)
Ferry Boat Dock & Access Ramp (Mr. Lauper)
On April 24, 2003 at 3:00p.m. in the office of McClure Engineering bids were opened for the above project. Three bids were received from the following contractors and their bids are as follows:

General Constructors, Inc. $197,610.00
Brandt Construction $223,662.50
Valley Construction $179,715.00
Mr. Lauper asked that this item be tabled until he can provide the Council with more information regarding the required local match and a possible grant.

A motion was made by Alderman Doose, seconded by Alderman Meredith, to table this item as requested.
Upon voice vote all those in attendance voted in favor. Motion carried.

Maintenance Services Facility Bid (Mr. Willemarck/Mr. Lauper)
Mr. Willemarck reviewed the Site Plan Layout and Floor Plan of the New Maintenance Facility and explained its design and uses. Seven (7) Departments plus Engineering will be housed at the new facility. Mr. Willemarck thanked all who individuals for their involvement thus making this a reality.
We have received competitive bids for the site work and construction of the New Maintenance Services Facility. Six (6) competitive bids by the following Contractors were received.

Base BidsAdditionsTotals
Hillebrand Construction $3,717,015 + 853,000 = $4,570,015
Design – Build Associates 3,412,196 + 853,000 = 4,265,196
Construction Partners 3,299,200 + 853,000 = 4,152,200
Centennial Contractors 3,294,988 + 853,000 = 4,147,998
Contracting Corp 3,251,000 + 853,000 = 4,104,000
Taylor – Larson 3,146,900 + 853,000 = 3,999,900

A motion was made by Alderman Moreno, seconded by Alderman Meredith, to accept the low bid from Taylor – Larson in the amount of $3,146,900,and the contract be awarded to them. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Heiland. Motion carried.

A motion was made by Alderman Puentes, seconded by Alderman Kelley, for approval to seek bids on additional items for the Maintenance Service Facility not to exceed $853,000. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Heiland. Motion Carried.

Attorney Phares: Updated the City Council on the Impact Agreement; met with the representative from Taylor-Larson, with respect to the Impact Agreement and will be meeting with Allen Anderson from the Iowa/Illinois Council within the next week to 10 days to again review the agreement. Will be reporting back to the City Council in 2 week with regards to the agreement.

CITY STAFF COMMUNICATIONS
Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Departments.

Bruce Willemarck: The City of East Moline’s Annual Volunteer Clean-up will be Saturday, May 10th
from 9:00a.m. until noon. Volunteers will meet at the Maintenance Service Department at 8:30a.m. for assignments, coffee and donuts. Lunch will also be provided for volunteers.

Drake Leath: Plant Improvements are moving along on schedule, our targareted completion date is October 1, 2003.

Chief Freeman: The Illinois Quad Cities Police Chiefs will be sponsoring a Golf Tournament on June 4, 2003 for Special Olympics at Golf Mohr. All proceeds from the tournament will go to the Illinois Special Olympics.

Mr. Keehner: At Best Choice Meat Market, the underground storage tanks are being removed, the removal should be completed by Wednesday of this week and they now have nine (9) employees.

Alderman Doose: Today I attended Project Prom where they do a reenactment of an accident where drinking was involved. Alderman Doose commended the Police/Fire Departments and City Staff for a job well done.

FIVE-MINUTE AUDIENCE PARTICIPATION
Mayor Moreno gave member of the audience the opportunity to address the City Council.
None

RECESS SESSION:
A motion was made by Alderman Moreno, seconded by Alderman Kelley, to go out of City Council Meeting and go directly into the Committee-of-the-Whole. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Heiland. Motion carried. 8:15p.m.

RECONVENED SESSION:
A motion was made by Alderman Doose, seconded by Alderman Kelley, to reconvene the City Council Meeting. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Heiland. Motion carried. 8:52p.m.

CLOSED SESSION:
A motion was made by Alderman Kelley, seconded by Alderman Doose, to go into closed session to discuss Pending Litigation- Workers Compensation. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Heiland. Motion carried. 8:54p.m.

OPEN SESSION:
A motion was made by Alderman Doose, seconded by Alderman Moreno, for the City Council to go back into open session. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Heiland. Motion carried. 9:07p.m.

ADJOURNMENT
A motion was made by Alderman Kelley, seconded by Alderman Doose, to adjourn. Upon roll call the following voted in favor: Puentes, Moreno, Doose, Meredith, Kelley and Heiland. Motion carried. 9:10p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

 

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