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MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 05/01/2006

PLEDGE
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

ROLL CALL
Mayor Thodos called the meeting to order and directed City Deputy Clerk Richard Van Raes, to call the roll. The following Aldermen were present: Helen Heiland, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Gary Westbrook.
Absent: Alderman Luis Puentes.

ADDITIONS/CORRECTIONS TO AGENDA
None

CITY CLERK’S REPORT
Deputy City Clerk Richard Van Raes informed the City Council of the “Municipal Government 201 Conference to be held in May and June of 2006 to be held in Peoria, Whittington, and Rosemont.

CONSENT AGENDA
Deputy City Clerk VanRaes read the Consent Agenda that included the following items:
Ø Approval of the City Council Minutes of April 17, 2006
Ø Approval of the Committee of the Whole Minutes of April 17, 2006
Ø Approval of Salaries in the amount of $323,043.55
Ø Approval of Bills in the amount of $836,742.70
Ø Approval of a proclamation proclaiming May 13, - 20, 2006 as Quad Cities National
Women’s Health Week.

Alderman Doose noted the missing names under motion for Executive Session for the April 17, 2006 City Council minutes. Item was noted and corrected.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley, and Westbrook. Motion carried.

REPORT BY THE MAYOR
APPOINTMENTS:
Mayor Thodos made the following City Council Committee Assignments:

Parks and Recreation Board Water Review Solid Waste
Luis Moreno Helen Heiland Carol Doose
Rick Meredith (Alt.) Gary Kelley Gary Kelley
Derelict Vehicle Appeals Rapid Response Team Public Safety
Gary Westbrook Luis Puentes Communications Budget Bd.
Helen Heiland
Gary Westbrook
Grievance Economic Development N.W. Municipal League
Gary Kelley Luis Puentes Carol Doose
Rick Meredith Luis Moreno
Helen Heiland
Gary Westbrook (Alt.)
Swimming Pool Library Board Personnel Commission
Luis Moreno Gary Westbrook Rick Meredith
Gary Westbrook
Mayor Thodos also made Appointments to the following Boards and Commissions and they are as follows: Citizens Advisory Committee, Economic Development, Fire & Police Commission, Historic Preservation Commission, Housing Authority of East Moline, Human Relations Commission, Library Board, Parks & Recreation Board, Plan Commission, Quad City Riverfront Council, Standard & Appeals, Zoning Board of Appeals (See Attached List).

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to approve the use of the Omnibus vote. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley, and Westbrook. Motion carried.

A motion was made by Alderman Moreno, seconded by Alderman Doose, to approve all appointments (City Council Assignments and Boards and Commissions) Appointments as presented by using the Omnibus vote. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley, and Westbrook. Motion carried.

Mayor Thodos presented correspondence from the Illinois Chamber of Commerce regarding the City of East Moline’s Annual Amvets 4th of July Parade requesting permission to use the parade route. A second correspondence requested a contribution from the City to the Chamber to assist in the underwriting of the Parade expenses. Mayor Thodos explained the logistics and parade route.

Alderman Moreno asked about the placement of City Officials in the parade. Mayor Thodos asked for the Councils preference (cars, floats, ect.) for being in the parade.

A motion was made by Alderman Meredith, seconded by Alderman Heiland, to approve the request to allow the parade and to approve parade route and the $5,000 contribution for the parade expenses, and to appoint Alderman Puentes to organize the City Council parade activities and transportation. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley, and Westbrook. Motion carried.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to direct the Finance Director to purchase candy for the parade. Upon voice vote all in attendance voted in favor. Motion carried.

Mayor Thodos presented correspondence regarding the 24th Annual Fire Cracker Run to be held on the 3rd and 4th of July. The Mayor noted the Race Director would be submitting a Certificate of Insurance listing the City as additionally insured.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to approve the request as presented. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Kelley, and Westbrook. Opposed: Alderman Meredith. Motion carried. 5-1.

Mayor Thodos directed Bruce Willemarck to report on the fireworks event for the 4th of July. Mr. Willemarck stated that the fireworks were scheduled for July 3rd at “The Quarter”. The schedule will be the same as last year. A shuttle bus will transport people from the John Deere parking lot to the Quarter and back.
John Deere has donated $10,000 to the event. The fireworks themselves will not be a cost to the City. The only cost to the City will be the over time for personnel to operate the event.
Alderman Meredith asked if there is a “rain date” for the event. Mr. Willemarck states that the alternate date is July 4th. Alderman Doose recommends that the City send a letter of gratitude to John Deere Credit Union for their participation.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to approve the event, with the Mayor sending a letter to John Deere Credit Union. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley, and Westbrook. Motion carried.

Mayor Thodos directs Police Chief Victor Moreno to introduce East Moline Police Officers. John Showalter recently promoted to lieutenant and assigned to be the 3rd Shift Commander. Diane Hosford was present to represent the Fire and Police Commission. Lieutenant Showalter introduced his wife, Colleen, and his son Ryan. Lieutenant Showalter then thanked the commission and the City Council for the promotion.

PROCLAMATION
Mayor Thodos read and presented to Ms. Drucilla Johnson a proclamation proclaiming May 13th through May 20th as Quad Cities National Women’s Health Week. Ms. Johnson thanked the City Council for the recognition and distributed a calendar of events for the weekly event.

CITY ATTORNEY
RESOLUTION 06-19: A Resolution of the City Council of the City of East Moline, Illinois, Authorizing Execution of Agreement for Sale of Commercial Real Estate, Development Agreement and Sales Tax Rebate Agreement with Great River Holdings, Inc. and Tempo Marine and Sports, Inc.

Attorney Phares refers to copies of the agreement distributed to the City Council.

Assistant City Administrator Rich Keehner presented an overview of the Sales Agreement and noted specific changes. Mr. Keehner explains details of specific changes. Mr. Keehner continues to explain the Sales Tax Rebate Agreement and specific improvements to the property. Mr. Keehner continues to summarize and notes modifications of the Development Agreement; notes site plan with specific improvements. He also comments on certain reimbursements to the buyer.

Alderman Meredith asks about lighting fixtures matching that of MetroLink.
Mr. Keehner comments on special reimbursable cost in the event foundations of previous buildings on the site are discovered and they inhibit construction.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Resolution 06-19 as presented. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley, and Westbrook. Motion carried.

RESOLUTION 06-20: A Resolution of the City Council of the City of East Moline, Illinois, Authorizing the Retention of McClure Engineering Associates, Inc. for Engineering Services.

Attorney Phares notes that in as much as this item was not brought before the Committee-of-the-Whole. Mr. Phares read the resolution in its entirety so that all are aware of the contents of Resolution 06-20.

A motion was made by Alderman Heiland, seconded by Alderman Kelley, to adopt Resolution 06-20 retaining the services of McClure Engineering, Inc. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley, and Westbrook. Motion carried.

RESOLUTION 06-21: A Resolution of the City Council of the City of East Moline, Illinois, Authorizing Advertising for Joint Bids by Health Research Institute for the City of East Moline, together with Rock Island County, Illinois, for Health Care Plans.

A motion was made by Alderman Kelley, seconded by Alderman Doose, to adopt Resolution 06-21 as presented. Upon roll call the following voted in favor: Heiland Moreno, Doose, Meredith, Kelley, and Westbrook. Motion carried.

RESOLUTION 06-22: Illinois Department Of Transportation (IDOT) $205,000 request for 10th Street, 18th Avenue to 21st Avenue.

Finance Director Jim Hughes gave an overview of Resolution 06-22 and explained the need for the $205,000.

A motion was made by Alderman Heiland, seconded by Alderman Kelley, to adopt Resolution 06-22 as presented. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley, and Westbrook. Motion carried.

RESOLUTION 06-23: A Resolution of the City Council of the City of East Moline, Illinois, requiring State Statute to cover certain employees under the Illinois Municipal Retirement Fund.

A motion was made by Alderman Doose, seconded by Alderman Meredith, to adopt Resolution 06-23 as presented. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley, and Westbrook. Motion carried.

COMMITTEE OF THE WHOLE (Alderman Moreno)
Alderman Moreno had no items for discussion. All items have been covered under the Consent Agenda, Ordinance, or Resolution.

CITY STAFF COMMUNICATION
Each Department Head was given the opportunity to inform the City Council and all those present of events going on their Departments.

Chief DeFrance: Commended the activities of the Fire and Rescue Department.

Chief Moreno: Informed the City Council that the Police Department will have three officers graduating from the Police Training Institute (PTI), Champaign and should be on duty soon.

Mayor Thodos presented an additional item from the Committee-of-the-Whole regarding a Construction and Engineering Agreement for the 10th Street Project. The Mayor asked City Attorney Phares to present the agreement. (Illinois Department of Transportation – Local Agency Consulting Form), Preliminary/Construction Engineering Service Agreement for Motor Fuel Tax Funds.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to approve the IDOT Engineering Service Agreement for the Motor Fuel Tax for the 10th Street Project. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley, and Westbrook. Motion carried.

FIVE- MINUTE AUDIENCE PARTICATION
Mayor Thodos gave members of the audience the opportunity to address the City Council.

Drucilla Johnson, 1351 Morton Drive, East Moline, Il. – Reported on “Spring clean-up” held by the Watertown Neighborhood Watch Group. They had 32 participants. Ms. Johnson gave a special “thank you” to the City’s Maintenance Services Department for their assistance. She also thanked Officer Crippen of the Police Department and participants from Arrowhead Ranch.

Kenny Beaver, 315 15th Avenue, East Moline, Il. – Addressed the City Council and expressed his concerns regarding traffic problems on 15th Avenue including parking, parking markings, stop signs, and speeding. A lengthy discussion was held on the traffic problems on 15th Avenue and traffic control in general.

RECESS COUNCIL MEETING
A motion was made by Alderman Kelley, seconded by Alderman Moreno, to recess the City Council meeting and proceed with the Committee of the Whole Meeting. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley, and Westbrook. Motion carried. 7:38p.m.

The Mayor announced a short break.

RECONVENE COUNCIL MEETING
A motion was made by Alderman Kelley, seconded by Alderman Westbrook, to reconvene the City Council meeting. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley, and Westbrook. Motion carried. 8:06p.m.

EXECUTIVE CLOSED SESSION
A motion was made by Alderman Kelley seconded by Alderman Meredith to go into Executive Closed Session to discuss AFSCME Negotiations. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley, and Westbrook. Motion carried. 8:06p.m.

OPEN SESSION
A motion was made by Alderman Moreno, seconded by Alderman Kelley, for the City Council to go back into open session. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley, and Westbrook. Motion carried. 8:25p.m.

Mayor Thodos reported no action was taken in Closed Session.

ADJOURNMENT
A motion was made by Alderman Kelley, seconded by Alderman Moreno, to adjourn the City Council meeting. Upon roll call the following voted in favor: Heiland, Moreno, Doose, Meredith, Kelley, and Westbrook. Motion carried. 8:25p.m.
Minutes taken and submitted by,
_______________________________
Richard VanRaes, Deputy City Clerk

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