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  MINUTES OF THE MEETING OF THE MAYOR

AND CITY COUNCIL OF THE CITY OF EAST MOLINE,  

COUNTY OF ROCK ISLAND, STATE OF ILLINOIS 

 APRIL 21, 2008 AT 6:30P.M.

 

 

PLEDGE

 

Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag

 

City Attorney Phares read an Ordinance on Electronic Attendance.  The City Council will need to vote to allow the remote attendance.  The member attending by telephone must meet one of three reasons described why he or she is physically unable to attend the meeting:    

·        Cannot attend because of personal illness or disability.   

·        Cannot attend because of employment purposes or the business of the City Council of the  

            City of East Moline

·        Cannot attend because of family or other emergencies.     

 

A quorum of the East Moline City Council must be physically present. 

 

 Voting Procedures are as follows:  After roll call, a vote of the East Moline City Council shall be taken, considering the prerequisite set forth in Sub-Section (b) of this section on whether to allow an off-site Council Member to participate remotely.  All the members physically present are permitted to vote on whether remote participation will be allowed.  A vote may be taken to permit remote participation.  A series of meetings for the same reasons applies in each case. Otherwise the vote must be taken to allow each remote participation.  The form must be established by members physically present before it can be considered whether to allow a member to participate in the meeting remotely. 

 

ROLL CALL 

Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll.  The following Aldermen were present:  Helen Heiland, Luis Puentes, Luis Moreno, Cheri

Bustos, Roseann Cervantes, Gary Westbrook, and Mayor Thodos.

 

ELECTRONIC PARTICIPATION 

A motion was made by Alderman Westbrook, seconded by Alderman Puentes, to allow Alderman Bustos to participate in the City Council, Committee-of-the-Whole, and Executive Closed Session meetings via conference call.  Alderman Bustos is unable to physically attend the meetings due to employment purposes.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Kelley, and Cervantes.  Motion carried.

 

ADDITIONS/CORRECTIONS TO AGENDA  

City Administrator Keehner requested that an item be added to the executive closed session agenda:   B). Personnel Matter.   

 

CITY CLERKS REPORT    

 City Clerk Holmes reported to the City Council that Mr. Tony Trulson of the Jaycee’s has scheduled a “meet and greet” event to be held on Thursday, May 22, 2008 at the VFW on

First Street
in East Moline.  The meeting will start at 6:30P.M. for more information contact the Clerk’s Office.

 

CONSENT AGENDA

 City Clerk Holmes read the Consent Agenda that included the following:

 

a)      Approval of the Public Hearing Minutes of April 7, 2008

b)      Approval of the City Council Minutes of April 7, 2008

c)      Approval of the Committee-of-the-Whole Minutes of April 7, 2008

d)      Approval of Salaries in  the amount of $351,293.51

e)      Approval of Bills in the amount of $264,685.29

 

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to approve the Consent Agenda as presented.  Upon roll call, the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.   Motion carried.

 

REPORT BY THE MAYOR 

·        City Treasurer William Vyncke is absent tonight because he and his wife Ruth are celebrating their 57th Wedding Anniversary.  Congratulations to Bill & Ruth. 

·        Mayor Thodos received a letter from Ms. Dori Duncan regarding The National Day of Prayer it will be held at East Moline City Hall on Thursday, May1, 2008, from noon to 1:00p.m.  

·        Annual committee assignments for the Aldermen will be made at the next Council meeting.  Those who would like to remain on their current committees and those who wish to change should advise the Mayor what committee assignment they would prefer.  The City does have other committee openings, if you know of anyone in the community that has expressed an interest, please contact Mayor Thodos by next week. 

·        The Mayor and City Administrator met with Rory Washburn and Jerry Lack of IMPACT.   The pros and cons of such an Impact agreement not only for the City but for other projects within East Moline.  The new Impact agreement, have benefits to ensure that projects are completed on time and without work stoppage.  The City does have several projects that are scheduled that are large and that the Mayor would suggest to them.  The Impact agreement will be coming to the City Council.  If you have questions regarding what an Impact Agreement is, informational packets are available.   

 

CITY ATTORNEY 

City Attorney Phares presented the following Ordinances and Resolutions 

 

ORDINANCE 08-05:  An Ordinance adopting the Budget for all corporate purposes of the City of East Moline, Illinois, in lieu of the Appropriation Ordinance for the Fiscal Year commencing on the first day of May, 2008 and ending on the thirtieth day of April, 2009. 

 

Director of Finance, Jim Hughes gave the background information on Ordinance 08-05.  Mr. Hughes stated he received four (4) e-mails regarding replacement of employees in various Departments.  Mr. Hughes distributed copies of a list received from Mr. Willmarck regarding what employees were added and the salary amounts. 

 

Discussion:  

Mr. Willemarck, Maintenance Services Director stated over the last four (4) years the Maintenance Services Department has lost five (5) employees due to retirements and resignations.  Filling these vacancies would allow the City to better serve the citizens of East Moline.  Mayor Thodos noted that positions have been in the budget in prior years, yet the City Council has chosen not to fill them.  As far as being in the budget that is always still an option of the City Council.  Without the positions in the budget, it is difficult to hire someone. The budget does not mandatorily say that the City will hire, but it does indicate that is the intention.   

 

Alderman Westbrook noted that on page 44 of the budget it shows Mr. Willemarck has a total of 38 full time employees.  Mr. Willemarck stated that total includes the supervisors and Mr. Motzer.  Maintenance Services has a total of 34 full time employees at this time. 

  

A motion was made by Alderman Moreno, and seconded by Alderman Westbrook, to waive the reading of Ordinance 08-05.  Upon roll call the following voted in favor:  Westbrook, Puentes, Moreno, Bustos, Kelley, and Cervantes.  The following voted to oppose:  Heiland.  Motion carried. 6-1 

 

A motion was made by Alderman Moreno, and seconded by Alderman Cervantes, to adopt Ordinance 08-05 with the adjusted employment figures.  Upon roll call the following voted in favor:  Westbrook, Puentes, Moreno, Bustos, and Cervantes.  The following voted to oppose:  Heiland, and Kelley.   Motion carried.  5-2. 

 

RESOLUTION 08-26:  A Resolution of the City Council of the City of East Moline, Illinois, authorizing settlement of Workers’ Compensation Claim with Gerardo Casas  

 

A motion was made by Alderman Heiland, seconded by Alderman Cervantes, to adopt Resolution 08-26 as presented.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.   Motion carried.

 

RESOLUTION 08-27:  A Resolution of the City Council of the City of East Moline, Illinois, authorizing execution of a three-year contract retaining Carpentier, Mitchell, Goodard, & Company, LLC, to perform the City’s Annual Audit for Fiscal Years 2008, 2009, and 2010

 

A motion was by Alderman Heiland, seconded by Alderman Puentes, to adopt Resolution

08-27 as presented.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.  Motion carried.   

 

RESOLUTION 08-28:  A Resolution of the City Council of the City of East Moline, Illinois, approving the Accounting Procedures Handbook, as approved by the Internal Audit Committee 

 

Alderman Kelley commended Sonya Keller for the excellent job she did on the Accounting Procedures Handbook and noted that a letter of accommodation should be placed in her personnel file. 

 

A motion was made by Alderman Moreno, seconded by Alderman Westbrook, to adopt Resolution 08-28 as presented.  Upon roll call the following voted in favor:  Westbrook, Heiland, Puentes, Moreno, Bustos, Kelley, and Cervantes.   Motion carried.   

  

RESOLUTION 08-29:  A Resolution of the City Council of the City of East Moline, Illinois, approving the request of the City of East Moline Maintenance Department to solicit bids for the purpose of purchasing and installing new Water Meters with Automated Meter Reading System 

 

Mr. Willemarck gave the background information on Resolution 08-29 

 

A lengthy discussion was held regarding the purpose of requesting bids at this time.  Mr. Willemarck stated it is to get an estimate of the cost for new meters with automatic readers and what the cost of installation would be.  These meters wou

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