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City Offices Closed - Christmas

MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL
OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS,

AT 06:30 PM ON 04/19/2004

PLEDGE
Mayor Moreno led the City Council and all those present in the Pledge of Allegiance To The Flag.

ROLL CALL
Mayor Moreno called the meeting to order and directed City Clerk Arletta D. Holmes, to call the roll, and the following Aldermen were present: Helen Heiland, Luis Puentes, Luis Moreno, Carol Doose, Rick Meredith, Gary Kelley and Crotis Teague.

CITY CLERK’S REPORT
On March 24, 2004 the canvassing Board met for the purpose of canvassing the vote that took place on March 16, 2004. We are required by law to canvass the vote seven (7) days after an election has taken place. The total votes cast was 3,045 for the City of East Moline, to increase the sales taxes by a one half of one percent. Results are as follows. In favor 1,606 Against 1,113 the Referendum passes.

CONSENT AGENDA
· Approval of the Public Hearing Minutes of April 5, 2004
· Approval of the City Council Minutes of April 5, 2004
· Approval of the Committee-of-the-Whole Minutes of April 5, 2004
· Approval of Salaries in the amount of $298,989.75
· Approval of Bills in the amount of $1,196,544.36
· Approved entering into an agreement with North Greenville Fitness to provide physicals for the firefighters
with a cost not to exceed $15,000
· Approval to direct the City Attorney to draft the appropriate Ordinance regarding the Meersman Water Hook Up.
· Approval of a proclamation proclaiming April 18-24, 2004 as Crime Victims’ week
· Approval of a proclamation proclaiming April 18-24, 2004 as National Volunteer Week
· Approval of a proclamation proclaiming April 29, 2004 as “Lights On “Day to assure that every child has access to a safe, friendly place after school

A motion was made by Alderman Puentes, seconded by Alderman Moreno, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Teague, Heiland, Puentes, Moreno, Doose, Meredith and Kelley. Motion carried.

REPORT BY MAYOR
PROCLAMATIONS
Mayor Moreno introduced Mr. Joe Vermeire, Regional Superintendent of Schools and directed City Clerk Holmes, to read the proclamation proclaiming April 29, 2004 as “Lights On” Day in the City of East Moline, assuring that every child has access to a safe, and friendly place after school. Mr. Vermeire, Dr. Whisker and Dr. Russman addressed the City Council, giving them an overview of the Lights On program, also expressing their appreciation to the City of East Moline for their continued support of educational programs.

A motion was made by Alderman Teague, seconded by Alderman Moreno, to accept the proclamation as presented. Upon voice vote all those in attendance voted in favor. Motion carried.

Mayor Moreno presented a proclamation proclaiming April 18 – 24 as Crime Victims’ Week.

Mayor Moreno presented a proclamation proclaiming April 18th – 24th as National Volunteer Week.

Annual Spring Cleanup
Mayor Moreno thanked all the volunteers who participated in our Annual Spring Clean-up in honor of the late Nancy Tragarz who was the example of volunteerism. Mayor Moreno also thanked the Municipal Service Department, City Staff, and all those in attendance who participated. The clean up was held on April 17, 2004.

Certificate of Appreciation
Mayor Moreno congratulated Chief DeFrance and the East Moline Fire Department upon receiving a Certificate of Appreciation for Mutual Aid provided to the Cordova Fire Protection District.

Letter of Retirement
Mayor Moreno informed the City Council and read the letter of retirement that he received from Police Chief Reggie Freeman dated April 13, 2004. Chief Freeman’s last day of work will be on May 3, 2004 (See Attached Letter). Mayor Moreno, and the City Council expressed their sincere appreciation for the 32 years of dedicated service to the East Moline Police Department and the Citizens of East Moline.

A motion was made by Alderman Moreno, seconded by Alderman Meredith to accept Chief Freeman’s letter of retirement. Upon voice vote all those in attendance voted in favor. Motion carried.

Mayor Moreno will be creating a selection committee to review the nominee’s that will be applying for the position, and in a timely fashion we will have a selection for you to approve.

CITY ATTORNEY
ORDINANCE 04-10: An Ordinance Adopting the Budget for all Corporate Purposed of the City of East Moline, Illinois, in Lieu of the Appropriation Ordinance for the Fiscal Year Commencing on the First Day of May 2004 and ending on the Thirtieth Day of April 2005.

A motion was made by Alderman Moreno, seconded by Alderman Meredith, to waive the reading of Ordinance
04-10. Upon roll call the following voted in favor: Teague, Heiland, Puentes, Moreno, Doose, Meredith and Kelley. Motion carried.

A motion was made by Alderman Moreno, seconded by Alderman Meredith, to adopt Ordinance 04-10 as presented. Upon roll call the following voted in favor: Teague, Heiland, Puentes, Moreno, Doose, Meredith and Kelley. Motion carried.

ORDINANCE 04-11: An Ordinance Amending Section 9-3-1 Entitled “No Parking Places” of Chapter 3, Entitled “Parking Rules”, of Title 9, Entitled “Traffic”, Of The City Code of The City of East Moline of 1974 And As Amended.

A motion was made by Alderman Doose, seconded by Alderman Moreno, to waive the reading of Ordinance 04-011. Upon roll call the following voted in favor: Teague, Heiland, Puentes, Moreno, Doose, Meredith and Kelley. Motion carried.

A motion was made by Alderman Doose, seconded by Alderman Moreno, to adopt Ordinance 04-11 as presented. Upon roll call the following voted in favor: Teague, Heiland, Puentes, Moreno, Doose, Meredith and Kelley. Motion carried.

ORDINANCE 04-12: An Ordinance Authorizing the filing of a Petition for Demolition of the buildings located at 4113 4th Street, East Moline, Illinois.

A motion was made by Alderman Puentes, seconded by Alderman Heiland, to waive the reading of Ordinance 04-12. Upon roll call the following voted in favor: Teague, Heiland, Puentes, Moreno, Doose, Meredith and Kelley. Motion carried.

A motion was made by Alderman Doose, seconded by Alderman Moreno, to adopt Ordinance 04-12 as presented. Upon roll call the following voted in favor: Teague, Heiland, Puentes, Moreno, Doose, Meredith and Kelley. Motion carried.

ORDINANCE 04-13: An Ordinance Proposing the Establishment of the 15th Avenue Special Service Area in the City of East Moline, Rock Island County, Illinois; for the City to Levy a Special Ad Valorem Property Tax to Provide Special Municipal Services within the 15th Avenue Special Service Area; Calling a Public Hearing and Providing for Public Notice of the Public Hearing; Providing for and concerning related matters.

A motion was made by Alderman Moreno, seconded by Alderman Meredith, to waive the reading of Ordinance
04-13. Upon roll call the following voted in favor: Teague, Heiland, Puentes, Moreno, Doose, Meredith and Kelley. Motion carried.

Mr. Keehner: The City of East Moline received a letter from a downtown property owner requesting the consideration for the creation of a downtown Special Service Area (SSA). In response to this request, the City of East Moline in conjunction with East Moline Main Street and REEDEM will sponsor and support the creation of a Special Service Area. The SSA would include both sides of 15th and 16th Avenues from 6th to 13th Streets. A SSA in this area could raise approximately $60,000 per year, for three (3) years. Establishment of the SSA will provide certain municipal services to the area including public improvements such as benches, street signs, awnings, streetlights and rejuvenation program. The services will be provided through the levy of a direct tax upon all taxable properties within the SSA territory. The tax levied will be at a rate not exceeding $1.35 per $100.00 of Equalized Assessed Value (EVA). Notices have been sent to all properties owners within the territory, regarding the Public Hearing that will be held on May 3, 2004 at 6:00p.m. in the City Council Chambers.

Jeff Guthrie, President of Main Street and Tim Knauishu, Vice-President of REEDEM was given the opportunity to address the City Council. They are very encouraged by the degree of cooperation, and the seriousness of the business owners in identifying programs for the area.

A motion was made by Alderman Moreno, seconded by Alderman Kelley, to adopt Ordinance 04-13 as presented. Upon roll call the following voted in favor: Teague, Heiland, Puentes, Moreno, Meredith and Kelley.
Abstained: Alderman Doose. Motion carried.


COMMITTEE-OF-THE-WHOLE (Alderman Meredith)
Alderman Meredith has two (2) for discussion; all other items have been covered under the Consent Agenda, Ordinance or Resolution.

Electrical Instrumentation and Control Improvements – Bid Tab- Sewer Plant (Dean Piatt)
This project will add VFD (Variable Frequency Drives) to the motors for aeration and RAS (Return Activated Sludge). It will include SCADA (Supervisory Control and Data Acquisitions) that will provide better use of electrical utility consumption and optimize treatment to match the varying flow the plant receives. The City obtained the services of HR Green to put the project specs together and obtain bids. We obtained base bids and 2 alternates. The base bid was just for VFDs + wiring. Alt #1 included that, plus new motors for aeration. Alt #2 includes those plus new blowers. The VFD control will lower operational costs and extend equipment life. This equipment will have SCADA control at a cost not to exceed $53,000. The VFD is below engineers estimated cost of $410,000. Listed below are the following bids that were received.

Bickles Electric Service Base: $129,800 Alt #1 + Base: $166,100 Alt #2 + Base: $307,200
J.W. Koehler Base: $126,110 Alt #1 + Base: $155,385 Alt #2 + Base: $285,500
Midwest Technologies Base: $122,000 Alt #1 + Base: $150,110 Alt #2 + Base: $287,114

Recommendation: Accept J. W. Koehler bid Alt #2 + Base: $285,500. Budget Impact: Water Bond for Capital Improvements.

A Motion was made by Alderman Moreno, seconded by Alderman Kelley, to accept the low bid from JW Koehler Alternate #2 plus Base in the amount of $285,500. Upon roll call the following voted in favor: Teague, Heiland, Moreno, Doose, Meredith and Kelley. Against: Alderman Puentes. Motion carried. 6-1

Housing Demolition Bid Tab, 612 2nd Avenue (Butch Motzer)
On April 15th sealed bids were open for the demolition of the property located at 612 2nd Avenue East Moline, Illinois. The following Companies submitted bids for the above project:

1. Mc Dowell Excavating, $5,530.00
2. H. Coopman Trucking, $6,500.00
3. Miller Trucking, $6,500.00

Recommendation: Accept the low bid of $5,530.00 from McDowell Excavating for the demolition of 612 2nd Avenue.

A motion was made by Alderman Kelley, seconded by Alderman Meredith, to accept the low bid of $5,530.00 from McDowell Excavating for the demolition of the property located at 612 2nd Avenue, East Moline, Illinois. Upon roll call the following voted in favor: Teague, Heiland, Puentes, Moreno, Doose, Meredith and Kelley.
Motion carried.

CITY STAFF COMMUNICATIONS
Each Department Head was given the opportunity to inform the City Council and all those present of events going on in their Departments.

Willemarck: We are now moved into the new City Garage, phones and server is operational. Open house for the new Garage will be May 15th from 9:am to 1:00p.m. and the public is invited along with staff and Elected Officials. Reminder photo will be taken on April 21, 2004 at 2:30p.m. at the new maintenance garage. All staff and City Officials are invited to participate; the photo will be given to Sue Wonderlick and James Van Vooren who will be retiring.

Keehner: The City has been notified that we have been awarded the EEI Grant in the amount of $248,525 to be used for Redevelopment in the Quarter. Reminder of upcoming legislative trip to Springfield on April 21st & 22nd. MetroLINK will hold a Public Hearing on April 26th at 6:00p.m. in East Moline’s City Council Chambers.

Piatt: Staff meetings will be different without Chief Freeman

FIVE- MINUTE AUDIENCE PARTICPATION
Mayor Moreno gave members of the audience the opportunity to address the City Council.
None

RECESS SESSION:
A motion was made by Alderman Kelley, seconded by Alderman Moreno, to go out of City Council Meeting and go directly into the Committee-of-the-Whole. Upon roll call the following voted in favor: Teague, Heiland, Puentes, Moreno, Doose, Meredith and Kelley. Motion carried. 7:50p.m.

RECONVENED SESSION:
A motion was made by Alderman Kelley, seconded by Alderman Moreno, to reconvene the City Council Meeting. Upon roll call the following voted in favor: Teague, Heiland, Puentes, Moreno, Doose, Meredith and Kelley. Motion carried. 8:48p.m.

CLOSED SESSION:
A motion was made by Alderman Kelley, seconded by Alderman Doose, to go directly into Closed Session to discuss Exempt Wages. Upon roll call the following voted in favor: Teague, Heiland, Puentes, Moreno, Doose, Meredith and Kelley. Motion carried. 8:49p.m.

REOPEN SESSION:
A motion was made by Alderman Kelley, seconded by Alderman Doose, for the City Council to go back into open session. Upon roll call the following voted in favor: Teague, Heiland, Puentes, Moreno, Doose, Meredith and Kelley. Motion carried. 9:00p.m.

Mayor Moreno reported no action was taken in Closed Session.

A motion was made by Alderman Doose, seconded by Alderman Teague, to change the current compensation system for exempt employees, to a system that incorporates across the board increases that are the same as AFSCME employees receives each year, along with a step increase that will be based on employee performance evaluations, to become effective the first full pay period in May, 2004. Upon roll call the following voted in favor: Teague, Heiland, Puentes, Moreno, Doose, Meredith and Kelley. Motion carried.

ADJOURNMENT
A motion was made by Alderman Kelley, seconded by Alderman Meredith, to adjourn. Upon roll call the following voted in favor: Teague, Heiland, Puentes, Moreno, Doose, Meredith and Kelley.
Motion carried.
9:05p.m.

Minutes taken and submitted by,
_______________________________
Arletta D. Holmes, City Clerk

 

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